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Published 22 Mar 2021, 12:04 GMT

Official UK procurement notice

Grounds Maintenance and Tree Services

Official notice

Authority: LONDON & QUADRANT HOUSING TRUST (Housing)

11 lotsServicesRestricted procedureMax 2 lots per supplier
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: London (UKI)
Published estimate£44,415,000total for 11 lots
Submissions closed 20 Apr 2021
Lots 11max 2 won per supplier

What is being bought11 lots · detail below

Published requirement description

London and Quadrant is seeking suitably qualified and experienced suppliers to provide Grounds Maintenance and Tree Services across its estates. The will include the provision of a range of grounds maintenance and tree management services split into 3 Disciplines across 11 Lots:

Discipline 1 - Grounds Maintenance

Discipline 2 - Tree Consultancy

Discipline 3 - Tree Maintenance

  • Recurrence: 2028.

CPV: Horticultural services · Tree pruning · Tree-maintenance services

Lots and requirements (11)Procurement structure

11 lots · no lot values published · win at most 2 of them
Lot #11A.1 - East Region InnerRenewal

Grounds Maintenance

  • Grass cutting removing excess arisings
  • Grass maintenance to include weed control, litter and leaf removal
  • Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
  • Pruning and hedge cutting
  • Replanting
  • Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
  • Maintain and report on hard surface condition and safety, carrying out minor repairs
  • Inspect all external surfaces, structures and features reporting on their condition
  • External litter removal and bin emptying
  • Graffiti removal
  • Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
  • Minor tree care
  • Dilapidation repair work
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years · To be confirmed in 2028.Second stage: up to 14 candidates invited to tenderVariant bids: not allowed
77300000 Horticultural services
Lot #21A.2 - East Outer RegionRenewal

Grounds Maintenance

  • Grass cutting removing excess arisings
  • Grass maintenance to include weed control, litter and leaf removal
  • Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
  • Pruning and hedge cutting
  • Replanting
  • Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
  • Maintain and report on hard surface condition and safety, carrying out minor repairs
  • Inspect all external surfaces, structures and features reporting on their condition
  • External litter removal and bin emptying
  • Graffiti removal
  • Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
  • Minor tree care
  • Dilapidation repair work
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years. · Details available in 2028.Second stage: up to 14 candidates invited to tenderVariant bids: not allowed
77300000 Horticultural services
Lot #31B.1 - South Region InnerRenewal

Grounds Maintenance

  • Grass cutting removing excess arisings
  • Grass maintenance to include weed control, litter and leaf removal
  • Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
  • Pruning and hedge cutting
  • Replanting
  • Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
  • Maintain and report on hard surface condition and safety, carrying out minor repairs
  • Inspect all external surfaces, structures and features reporting on their condition
  • External litter removal and bin emptying
  • Graffiti removal
  • Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
  • Minor tree care
  • Dilapidation repair work
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years. · Detailed to be provided in 2028.Second stage: up to 14 candidates invited to tenderVariant bids: not allowed
77300000 Horticultural services
Lot #41B.2 - South Region OuterRenewal

Grounds Maintenance

  • Grass cutting removing excess arisings
  • Grass maintenance to include weed control, litter and leaf removal
  • Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
  • Pruning and hedge cutting
  • Replanting
  • Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
  • Maintain and report on hard surface condition and safety, carrying out minor repairs
  • Inspect all external surfaces, structures and features reporting on their condition
  • External litter removal and bin emptying
  • Graffiti removal
  • Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
  • Minor tree care
  • Dilapidation repair work
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years. · Details to be provided in 2028.Second stage: up to 14 candidates invited to tenderVariant bids: not allowed
77300000 Horticultural services
Lot #51C.1 - West Region North HubRenewal

Grounds Maintenance

  • Grass cutting removing excess arisings
  • Grass maintenance to include weed control, litter and leaf removal
  • Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
  • Pruning and hedge cutting
  • Replanting
  • Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
  • Maintain and report on hard surface condition and safety, carrying out minor repairs
  • Inspect all external surfaces, structures and features reporting on their condition
  • External litter removal and bin emptying
  • Graffiti removal
  • Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
  • Minor tree care
  • Dilapidation repair work
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years. · Details to be provided in 2028.Second stage: up to 14 candidates invited to tenderVariant bids: not allowed
77300000 Horticultural services
Lot #61C.2 - West Region Outer HubRenewal

Grounds Maintenance

  • Grass cutting removing excess arisings
  • Grass maintenance to include weed control, litter and leaf removal
  • Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
  • Pruning and hedge cutting
  • Replanting
  • Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
  • Maintain and report on hard surface condition and safety, carrying out minor repairs
  • Inspect all external surfaces, structures and features reporting on their condition
  • External litter removal and bin emptying
  • Graffiti removal
  • Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
  • Minor tree care
  • Dilapidation repair work
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years. · Details to be provided in 2028.Second stage: up to 14 candidates invited to tenderVariant bids: not allowed
77300000 Horticultural services
Lot #71C.3 - West Region SW HubRenewal

Grounds Maintenance

  • Grass cutting removing excess arisings
  • Grass maintenance to include weed control, litter and leaf removal
  • Horticultural maintenance to borders and beds to include weed control, litter and leaf removal
  • Pruning and hedge cutting
  • Replanting
  • Hard surface maintenance to include cleaning, litter, algae, moss and weed removal
  • Maintain and report on hard surface condition and safety, carrying out minor repairs
  • Inspect all external surfaces, structures and features reporting on their condition
  • External litter removal and bin emptying
  • Graffiti removal
  • Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract)
  • Minor tree care
  • Dilapidation repair work
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years. · Details to be provided in 2028.Second stage: up to 14 candidates invited to tenderVariant bids: not allowed
77300000 Horticultural services
Lot #82 - Tree ConsultancyRenewal

Tree Consultancy

  • Site Safety/Defect surveys (Phase One)
  • Detailed site surveys
  • Reactive site inspections
  • Individual tree inspections/internal decay investigations
  • Woodland management planning to meet L&Q responsibilities
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years. · Details to be provided in 2028.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
77211500 Tree-maintenance services77341000 Tree pruning
Lot #9- East RegionRenewal

Tree Maintenance

  • Crown lifting to clear roads, footpaths and property access.
  • Tree pruning to abate encroachment to buildings/property.
  • Removal of dead or declining trees or other significant defects.
  • Cyclical Pollarding/Basal growth removal.
  • Woodland management works to include coppicing/thinning etc.
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years. · Details to be provided in 2028.Second stage: up to 8 candidates invited to tenderVariant bids: not allowed
77211500 Tree-maintenance services77341000 Tree pruning
Lot #10- South RegionRenewal

Tree Maintenance

  • Crown lifting to clear roads, footpaths and property access.
  • Tree pruning to abate encroachment to buildings/property.
  • Removal of dead or declining trees or other significant defects.
  • Cyclical Pollarding/Basal growth removal.
  • Woodland management works to include coppicing/thinning etc.
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years. · Details to be provided in 2028.Second stage: up to 8 candidates invited to tenderVariant bids: not allowed
77211500 Tree-maintenance services77341000 Tree pruning
Lot #113C. - West RegionRenewal

Tree Maintenance

  • Crown lifting to clear roads, footpaths and property access.
  • Tree pruning to abate encroachment to buildings/property.
  • Removal of dead or declining trees or other significant defects.
  • Cyclical Pollarding/Basal growth removal.
  • Woodland management works to include coppicing/thinning etc.
Delivery: London
Extensions: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years. · Details to be provided in 2028.Second stage: up to 8 candidates invited to tenderVariant bids: not allowed
77211500 Tree-maintenance services77341000 Tree pruning

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Grounds Maintenance - Tenderers may submit a bid for one, several or all Lots, but should note that they will not be awarded more than two (2) Lots and not more than one (1) Lot per Region.\n\nTree Maintenance - Tenderers may submit a bid for one, several or all Lots, but should note that they will not be awarded more than one (1) Lot.\n \nTenderers cannot win more than two (2) Lots in total across all three disciplines.
Conditions of participation1
  • Economic & financial standing

    A full description of the requirements for an applicants Economic and financial standing are detailed in the SQ documents.

    Minimum: Applicants will be assessed against each Lot and will be excluded from bidding for Lots in which they fail to achieve a score of 150 or more using L&Q's 5 step evaluation model as detailed in the SQ documents. At contract award Tenderers will only be award contracts up to 1.5 x t…

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2028.
First published
22 Mar 2021, 12:04 GMT
Last source update
22 Mar 2021, 12:04 GMT
Authority reference
EST00242
FTS notice number
2021/S 000-005739
Classification (CPV)
Horticultural servicesTree pruningTree-maintenance services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-029ddc Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/lqgroup ↗

Submission deadline
20 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
150 days from the deadline
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/lqgroup ↗

Timeline

22 Mar 2021 → 2 Jun 2021 · 3 dates
  1. Notice published
    22 Mar 2021, 12:04 GMT
  2. Submission deadline
    20 Apr 2021, 12:00 BST
  3. Invitations to tender expected
    2 Jun 2021, 00:00 BST

Contracting authority & participating public bodies

LONDON & QUADRANT HOUSING TRUST LIMITED

Contracting authorityHousingBody governed by public lawHousing and community amenities 29-35 West Ham Lane, LONDON, London, E154PHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Courts of JusticeReview body LondonContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria