Find a TenderAwardedContract details notice
Published 24 Jun 2025, 15:11 BST

Official UK procurement notice

Gritting and Winter Services

Official notice

Authority: Breckland District Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitable
Published estimate£115,000≈ £58k / year · £115,000 inc. VAT19.9% below published estimate
Submissions closed 11 Aug 2025awarded 19 Sept 2025
Awarded to Glover Group ( EA) Limited
Contract term 2 yrsends 2 Nov 2027 · up to 2 Nov 2028 with extensions · starts 3 Nov 2025

What is being bought

Published requirement description

The supply of Gritting and Winter Services

CPV: Snow-clearing services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£115,000
Contract period: 3 Nov 2025 – 2 Nov 2027 (2 yrs) · up to 2 Nov 2028 with extensionsValue: £115,000 exc. VAT · £115,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: There is a potential to extend for a further one (1) year.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Appendix C - Evaluation Criteria Methodology outlines how the scoring criteria will work. There are 7 pass / fail questions, 3 response required quality questions and then pricing. All Quotations will be scored out of 100, split into two main criteria: quality and price. The number of points available from the price and quality criteria is determined by the importance of these criteria to the goods, services or works being purchased and is dependent on the risk and value of the contract to be awarded. Quality - 40% The quality response is broken down into 3 questions, which have a total weighting of 40%, so the maximum score would be 40 points. The evaluation methodology for each quality question can be seen underneath each question. Price - 60% Price has a total weighting of 60%, therefore, the maximum marks available for this part of the RFQ will be 60 and will be awarded to the lowest price submitted by the potential Supplier. The remaining Suppliers will receive marks on a pro-rata basis from the cheapest to the most expensive price.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Jun 2025, 15:11 BST
Last source update
28 Oct 2025, 16:40 GMT
Authority reference
002-PA-25
FTS notice number
2025/S 000-035033
Latest notice
Contract details notice (UK7)
Classification (CPV)
Snow-clearing services
Delivery area
East of England (UKH17)
Official registry OCID
ocds-h6vhtk-0552b8 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
11 Aug 2025, 12:00 BST
Clarification deadline
1 Aug 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Submission must be made via In-Tend:

Please register to view the documents and upload your submission before the deadline.

in-tendhost.co.uk/brecklandcouncil/asp… ↗

Timeline

24 Jun 2025 → 3 Nov 2025 · 7 dates
  1. Planning notice published
    24 Jun 2025, 15:11 BST
  2. Tender notice published
    25 Jun 2025, 12:20 BST
  3. Next notice expected
    25 Jun 2025, 23:59 BST
  4. Clarification questions by
    1 Aug 2025, 17:00 BST
  5. Submission deadline
    11 Aug 2025, 12:00 BST
  6. Latest notice published357 days ago
    28 Oct 2025, 16:40 GMT
  7. Contract starts351 days ago
    3 Nov 2025

Notice history

9 events · 4 releases on Find a Tender · since 24 Jun 2025
  1. Preliminary market engagement notice published
    24 Jun 2025, 15:11 BST
    UK2
  2. Tender notice published
    25 Jun 2025, 12:20 BST
    UK4
  3. Status changed to active
    25 Jun 2025, 12:20 BST
  4. Procurement method changed
    25 Jun 2025, 12:20 BST
  5. Deadline published: 11 Aug 2025, 12:00 BST
    25 Jun 2025, 12:20 BST
  6. Contract award notice published
    19 Sept 2025, 11:35 BST
    UK6
  7. Status changed to complete
    19 Sept 2025, 11:35 BST
  8. Contract signature expected
    15 Oct 2025, 23:59 BST
    scheduled
  9. Contract details notice published
    28 Oct 2025, 16:40 GMT
    UK7
Routine re-releases (4)
  • 2025-06: 1 release · 24 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £92,0851 award inc. VAT; no net value published
Bids received 33 from SMEs
Contracts signed 1latest 17 Oct 2025
Awarded toValueDateStatus
Glover Group ( EA) LimitedSME3 Nov 2025 – 31 Mar 2027 · up to 31 Mar 2028Extensions: There is a potential to extend for a further one year.£92,085 inc. VAT19 Sept 2025Awarded

Contracts

  • Contract 1 · Glover Group ( EA) LimitedSME

    Signed
    17 Oct 2025
    Value
    £92,085 inc. VAT
    Period
    3 Nov 2025 – 31 Mar 2027 · up to 31 Mar 2028 with extensions
    Status
    active
    Extensions
    There is a potential to extend for a further one year.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 6 at stage one30—

Contracting authority & participating public bodies

Breckland District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBBD-9961-PPPD Elizabeth House, Walpole Loke, Dereham, East of England, NR19 1EEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • GLOVER GROUP (EA) LTDAwarded supplierGB-COH: 14613101GB-PPON: PMPQ-4273-WWDZ Hill House Farm Bath Road, King's Lynn, East of England, PE33 9TPContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsDOCXThe following documents are included in the tender pack and can be accessed via In-Tend: 002-PA-25 Gritting and Winter Services RFQ Final.docx Appendix D - Gritting Maps.docx Appendix E - Location and Pricing Schedule.docx Appendix F - Met Office When to Grit.pdf Appendix G - KPI…

Notices published for this procedure