Official UK procurement notice
Grassroots football pitch booking & management system
Authority: Wrexham County Borough Council (Local council)
What is being bought
Published requirement descriptionWrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.
The purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.
Suppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:
Online booking of football pitches.
Online payments at the point of booking.
Functionality to improve operational visibility and efficiency.
Management of both casual and block bookings.
Season ticket or subscription-style arrangements for regular users.
Real-time visibility of pitch availability and bookings.
Centralised booking management, including the ability to restrict how far in advance pitches can be booked.
Suppliers are encouraged to provide:
An overview of their solution and key functionality.
Examples of similar implementations and relevant experience.
Indicative costs and licensing models, where available.
Typical implementation timescales and support arrangements.
Please note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.
Please email an overview of your solution to Clare Roberts, Category Manager, at [email protected] by 12:00 noon on 26 July 2026. Please include "Grassroots Football Pitch Booking & Management System" in the subject line of your email.
Wrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Wrexham County Borough Council buys Software package and information systems (CPV 48), and who usually turns up
Wrexham County Borough Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Wales (Cymru).
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 26 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid17% / 10%
2–332% / 44%
4–633% / 32%
7+18% / 15%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate43% / 53%
Within ±2%47% / 27%
Above estimate10% / 20%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Published estimate£20k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 41 past lots.
A forecast, not a list of bidders.
1 bid10%
2–344%
4–632%
7+15%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Capita Business Services LtdEarlier contract | Housing Management Systemnotice published Jan 2025 | — | — | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Jun 2026, 12:24 BST
- Last source update
- 8 Jul 2026, 10:52 BST
- FTS notice number
2026/S 000-064033- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b7fbFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
18 Jun 2026 → 1 Oct 2026 · 4 dates- Planning notice published125 days ago18 Jun 2026, 12:24 BST
- Latest notice published105 days ago8 Jul 2026, 10:52 BST
- Market engagement86 days ago26 Jul 2026, 23:59 BST
Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough.
The purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales.
Suppliers are invited to provide information on systems that can deliver, but are not limited to, the following features:
Online booking of football pitches.
Online payments at the point of booking.
Functionality to improve operational visibility and efficiency.
Management of both casual and block bookings.
Season ticket or subscription-style arrangements for regular users.
Real-time visibility of pitch availability and bookings.
Centralised booking management, including the ability to restrict how far in advance pitches can be booked.
Suppliers are encouraged to provide:
An overview of their solution and key functionality.
Examples of similar implementations and relevant experience.
Indicative costs and licensing models, where available.
Typical implementation timescales and support arrangements.
Please note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition.
Please email an overview of your solution to Clare Roberts, Category Manager, at [email protected] by 12:00 noon on 26 July 2026. Please include "Grassroots Football Pitch Booking & Management System" in the subject line of your email.
Wrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market.
- Contract starts20 days ago1 Oct 2026, 00:00 BST
Notice history
3 events · 3 releases on Find a Tender · since 18 Jun 2026- Preliminary market engagement notice published18 Jun 2026, 12:24 BSTUK2
- Preliminary market engagement notice published26 Jun 2026, 14:54 BSTUK2
- Preliminary market engagement notice published8 Jul 2026, 10:52 BSTUK2
Published amendments (2)
Clarification Questions and Answers: Q - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package? A - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking for a proven product that meets our requirement…
Closing date extended to 26th July 2026 12pm Clarification Questions and Answers: Q - Is the Council open to a custom-built, bespoke system designed exactly to your specifications, or are you exclusively looking to procure an existing off-the-shelf software package? A - To clarify, the Council's preference is for an established off-the-shelf solution rather than a bespoke system. We are looking fo…
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender