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Find a TenderAwardedContract details notice
Published 5 Sept 2025, 17:21 BST

Official UK procurement notice

Graphic Designers HMS Collingwood

Official notice

Authority: Ministry of Defence (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Published estimate£850,000≈ £1.0m / year · £1,020,000 inc. VAT15.9% below published estimate
Submissions closed 6 Oct 2025awarded 20 Oct 2025
Awarded to OLIVER MARKETING LTD
Contract term 10 moends 31 Aug 2026 · up to 31 Aug 2028 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

2x Graphic Designers based at HMS Collingwood

  • The authority expects to re-tender this requirement around 1 Jun 2028, 23:59 BST.
  • No preliminary market engagement: In this instance, a preliminary market engagement notice was not published because the need for this requirement was only identified and developed within the last two months. Therefore, issuing an advance notice so close to the release of this Tender notice would not have been beneficial. Additionally, the contracting authority has sufficient knowledge of the market and potential suppliers based on previous similar requirements and market research

CPV: Graphic design services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 10 moSMEVCSEPublished value£850,000
Contract period: 1 Nov 2025 – 31 Aug 2026 (10 mo) · up to 31 Aug 2028 with extensionsValue: £850,000 exc. VAT · £1,020,000 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
Extensions: The Authority requires the above service committed until 31st August 2026 and two additional option periods of up to 12 months each at £300,000.00 ex VAT each year. · two additional option periods of up to 12 months each.
79822500 Graphic design services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Full details are included in the Invitation to Tender document.

  • Technical & professional ability

    Full details are included in the Invitation to Tender document.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Financial: Full details of the Technical Evaluation criteria and scoring are included in the Invitation to Tender document.
Conditions of participation2
  • Economic & financial standing

    Full details are included in the Invitation to Tender document.

  • Technical & professional ability

    Full details are included in the Invitation to Tender document.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jun 2028
First published
5 Sept 2025, 17:21 BST
Last source update
28 Nov 2025, 15:01 GMT
Award evaluation window
Submission end – 10 Oct 2025
Authority reference
715630464
FTS notice number
2025/S 000-054439
Latest notice
Contract details notice (UK7)
Classification (CPV)
Graphic design services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-059553 Find a Tender

How it was run

Official notice
Run through: Defence Sourcing Portal · Who buys & how to bid on MOD DSP
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · registration requires an NCAGE code — obtain in advance · before you can bid: NCAGE
Submission deadline
6 Oct 2025, 10:00 BST
Clarification deadline
17 Sept 2025, 10:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted through the Defence Sourcing Portal at contracts.mod.uk ↗

Timeline

5 Sept 2025 → 28 Nov 2025 · 8 dates
  1. Tender notice published
    5 Sept 2025, 17:21 BST
  2. Clarification questions by399 days ago
    17 Sept 2025, 10:00 BST
  3. Submission deadline380 days ago
    6 Oct 2025, 10:00 BST
  4. Award decision expected by375 days ago
    10 Oct 2025, 23:59 BST
  5. Assessment summaries sent366 days ago
    20 Oct 2025, 00:00 BST
  6. Standstill ends356 days ago
    29 Oct 2025, 23:59 GMT
  7. Contract starts354 days ago
    1 Nov 2025
  8. Latest notice published327 days ago
    28 Nov 2025, 15:01 GMT

Notice history

5 events · 3 releases on Find a Tender · since 5 Sept 2025
  1. Tender notice published
    5 Sept 2025, 17:21 BST
    UK4
  2. Contract award notice published
    20 Oct 2025, 16:43 BST
    UK6
  3. Status changed to complete
    20 Oct 2025, 16:43 BST
  4. Contract signature expected
    31 Oct 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    28 Nov 2025, 15:01 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £715,1561 award exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 28 Nov 2025
Awarded toValueDateStatus
OLIVER MARKETING LTD31 Oct 2025 – 31 Aug 2026 · up to 31 Aug 2028Extensions: The contract will include the option to extend by up to two years after the initial end date of 31 Augut 2026, giving a maximum duration up to 31 August 2028. The contract is set at an initial value of £210,340 ex VAT (£252,408 inc VAT) with the option to increase this to a total value of £715,156 ex VAT (£858,187.20 inc VAT) to allow for the purchase of additional services as detailed in the contract. · Options: The contract will include the option to extend by up to two years after the initial end date of 31 Augut 2026, giving a maximum duration up to 31 August 2028. The contract is set at an initial value of £210,340 ex VAT (£252,408 inc VAT) with the option to increase this to a total value of £715,156 ex VAT (£858,187.20 inc VAT) to allow for the purchase of additional services as detailed in the contract.£715,15620 Oct 2025Awarded

Contracts

  • Graphic Designers HMS Collingwood · OLIVER MARKETING LTD

    Signed
    28 Nov 2025
    Value
    £715,156
    Period
    28 Nov 2025 – 31 Aug 2026 · up to 31 Aug 2028 with extensions
    Status
    active
    Extensions
    First 9 months committed, plus one option year, plus another option year.
    Options
    First 9 months committed, plus one option year, plus another option year.

    No agreed KPIs: KPIs are not mandated for reporting on contracts below £5,000,000 (inc VAT).

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders11—

Contracting authority & participating public bodies

Ministry of Defence

Contracting authorityPublic authority - central government GB-PPON: PHVX-4316-ZVGZ Navy Commercial, NCHQ, Whale Island, Portsmouth, South East, PO2 8BYContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • OLIVER MARKETING LTDAwarded supplierGB-PPON: PRHJ-6467-XCLG 151 Rosebery Avenue, London, London, EC1R 4ABContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender