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Published 16 May 2023, 10:05 BST

Official UK procurement notice

Govia Thameslink Railway (GTR) HARD FM SERVICES

Official notice

Authority: Govia Thameslink Rail (GTR) PROCUREMENT OF HARD FM SERVICES

2 lotsServicesRestricted procedureMax 2 lots per supplier

Sectors: Repair & Maintenance (50) Delivery: London (UKI)South East (UKJ)

Published estimate£54,000,000total for 2 lots

Submissions closed 15 Jun 2023awarded 3 Apr 2024

Awarded to Hollywell Building Services Limited4 awards

What is being bought2 lots · detail below

Published requirement description

GTR is seeking Contractors to undertake reactive maintenance, planned preventative maintenance and statutory inspections at depots, stations, office facilities, train crew accommodation and other locations in line with the Network Rail Access Conditions and to SFG20 specification where relevant. GTR’s requirement is divided into two lots as specified below:

Lot 1: Fleet Infrastructure Depots and Sidings Maintenance
Lot 2: Stations, Offices and Welfare Sites Facilities Maintenance Bidders are welcome to tender for one or both Lots, either as separate contracts, or as a combined contract. The mechanism that determines who the winning bidder is for each Lot will be set out at tender stage.

CPV: Repair and maintenance services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£54,000,000 together) · win at most 2 of them · same evaluation weights on every lot

Lot #1Fleet Infrastructure Depots and Sidings MaintenanceAwardedPublished value£15,000,000

Lot 1, GTR Fleet Infrastructure Depot and Sidings Maintenance, is to provide for Contractors to undertake reactive maintenance, planned preventative maintenance and statutory inspections at depots, sidings and other miscellaneous locations. The service specification will include building fabric maintenance, mechanical and electrical maintenance, all above and below ground drainage including interceptors, fall arrest, road sweeping, building inspections, CCTV, fire equipment inspections, fixed and mobile platform inspections, lift maintenance and inspection, PAT testing, solar panel maintenance, fire alarm systems, LEV COSHH inspections, HVAC, radiant heating, water systems and sanitary fittings, TM44, and Planned Preventative Maintenance (including statutory compliance) and Reactive Maintenance to depots, sidings and other miscellaneous locations . A full service specification will be published with the ITT.

Delivery: London, South East · LONDON,SOUTH EAST (ENGLAND)

Extensions: GTR has a right to extend the contract by 12 months + 12 months beyond the Initial Term (Optional Extension).Second stage: up to 6 candidates invited to tenderVariant bids: not allowed

50000000 Repair and maintenance services

Lot #2Stations, Offices and Welfare site Facilities MaintenanceAwardedPublished value£39,000,000

This Tender is to provide for Contractors to undertake reactive maintenance, planned preventative maintenance and statutory inspections at stations, train crew accommodation and other miscellaneous locations in line with the Network Rail Access Conditions and to SFG20 specification where relevant. The service specification will include Building fabric maintenance, vegetation control and platform safety lining Planned Preventative Maintenance and Reactive Maintenance to stations, platforms. And Heating Ventilation & Air Conditioning and Electrical Planned Preventative Maintenance and Reactive Maintenance to stations and platforms.

Delivery: London, South East · LONDON,SOUTH EAST (ENGLAND)

Extensions: GTR has a right to extend the contract by 12 months + 12 months beyond the Initial Term (Optional Extension).Second stage: up to 6 candidates invited to tenderVariant bids: not allowed

50000000 Repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 40%

Published award criteria (2)

Quality: 60
Price: 40

Lot distribution rule: •Lot 1 and Lot 2 (as separate contracts) OR •Lot 1 and Lot 2 (as a combined contract).

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 16 May 2023, 10:05 BST
Last source update: 17 May 2024, 19:05 BST
FTS notice number: 2024/S 000-015774
Classification (CPV): Repair and maintenance services
Delivery area: London (UKI)South East (UKJ)
Official registry OCID: ocds-h6vhtk-03c8fd Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: Govia Thameslink Railway Limited 41-51 Grey Street, Newcastle upon Tyne, NE1 6EE, United Kingdom

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=862847838 GO Reference: GO-2024517-PRO-26081980

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Tender documents are also served through a separate tool: http://www.delta-esourcing.com ↗

Submission deadline: 15 Jun 2023, 09:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 120 days from the deadline

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

15 Jun 2023 → 17 May 2024 · 2 dates

Submission deadline
15 Jun 2023, 09:00 BST
Notice published
17 May 2024, 19:05 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
17 May 2024, 19:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 4

Awarded value £75,000,0002 contracts exc. VAT · 2 repeated publications of the same award counted once

Bids received 4

Contracts signed 4latest 3 Apr 2024

Awarded to	Value	Date	Status
Lot 1 · Fleet Infrastructure Depots and Sidings Maintenance2 awards
Hollywell Building Services LimitedGovia Thameslink Railway Hard FM Services: Fleet Infrastructure Depots and Sidings Maintenance	£25,000,000 †same award published again · counted once	—	Awarded
Hollywell Building Services LimitedGovia Thameslink Railway Hard FM Services: Fleet Infrastructure Depots and Sidings Maintenance	£25,000,000 †	—	Awarded
Lot 2 · Stations, Offices and Welfare site Facilities Maintenance2 awards
Hollywell Building Services LimitedGovia Thameslink Railway Hard FM Services: Stations, Offices and Welfare Sites Maintenance	£50,000,000 †same award published again · counted once	—	Awarded
Hollywell Building Services LimitedGovia Thameslink Railway Hard FM Services: Stations, Offices and Welfare Sites Maintenance	£50,000,000 †	—	Awarded

Contracts

Govia Thameslink Railway Hard FM Services: Fleet Infrastructure Depots and Sidings Maintenance · Hollywell Building Services Limited
Signed
3 Apr 2024
Value
£25,000,000
Status
active
Govia Thameslink Railway Hard FM Services: Stations, Offices and Welfare Sites Maintenance · Hollywell Building Services Limited
Signed
3 Apr 2024
Value
£50,000,000
Status
active
Govia Thameslink Railway Hard FM Services: Fleet Infrastructure Depots and Sidings Maintenance · Hollywell Building Services Limited
Signed
3 Apr 2024
Value
£25,000,000
Status
active
Govia Thameslink Railway Hard FM Services: Stations, Offices and Welfare Sites Maintenance · Hollywell Building Services Limited
Signed
3 Apr 2024
Value
£50,000,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Fleet Infrastructure Depots and Sidings Maintenance	1bids · 1 electronic	—	—	—
2 · Stations, Offices and Welfare site Facilities Maintenance	3bids	—	—	—

Contracting authority & participating public bodies

Govia Thameslink Rail (GTR) PROCUREMENT OF HARD FM SERVICES

Contracting authorityRailway services 41-51 Grey Street, Newcastle upon Tyne, UK, NE1 6EEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body London

Bidders & participating suppliers

2 commercial parties on the notice

Hollywell Building Services LimitedAwarded supplier02858442 New Barnes Mill, Cottonmill Lane, St. Albans, UK, AL1 2HA
Hollywell Building Services LimitedAwarded supplier02858442 New Barnes Mill, Cottonmill Lane, St. Albans, UK, Al1 2HA

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.