Official UK procurement notice
Gloucestershire Learning Alliance Trust tender for cleaning services
Authority: Gloucestershire Learning Alliance (Public body)
What is being bought
Published requirement descriptionGloucestershire Learning Alliance (known as The GLA Trust) is a multi-academy trust of 11 primary schools. It originally started life in 2013 as a group of three Gloucestershire schools working together. Over the last eleven years, it has expanded successfully in the local area. This tender is to provide cleaning services to 9 schools in the Trust based across Gloucestershire and South Worcestershire. The contract will be awarded for a period of 3 years commencing 1st August 2026 with an option to extend for a further one plus one years, which will be measured on the achievement of agreed Key Performance Indicators (KPI’s), from Day One of the contract. The Trust values the personnel employed to deliver their services, and by tendering the cleaning contract are seeking to reset expectations for the cleaning provision, improve staff morale and consolidate consistent cleaning standards across the Trust.
- How the procedure runs: Stage 1: SQ Stage 2: Advertisement Stage 3: Dialogue Stage 4: ITT Stage 5: Standstill Stage 6: Award
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,033,566
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Analysis of Staffing: 20%
- Service Delivery: 20%
- Added Value: 5%
- Clarification: 10%
- Customer Care: 10%
- Price: 35%
Published award criteria (6)
- Price
- Analysis of Staffing
- Service Delivery
- Added Value
- Clarification
- Customer Care
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Jan 2026, 11:54 GMT
- Last source update
- 18 Jun 2026, 16:06 BST
- Award evaluation window
- Submission end – 1 Aug 2026
- Authority reference
CA17035- FTS notice number
2026/S 000-004739- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0609c3Find a Tender
- How it runs
Stage 1: SQ
Stage 2: Advertisement
Stage 3: Dialogue
Stage 4: ITT
Stage 5: Standstill
Stage 6: Award
How it was run
Official notice- Submission deadline
- 20 Feb 2026, 10:00 GMT
- Clarification deadline
- 13 Feb 2026, 10:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
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Timeline
20 Jan 2026 → 1 Aug 2026 · 8 dates- Tender notice published273 days ago20 Jan 2026, 11:54 GMT
- Clarification questions by249 days ago13 Feb 2026, 10:00 GMT
- Submission deadline242 days ago20 Feb 2026, 10:00 GMT
- Assessment summaries sent142 days ago1 Jun 2026, 00:00 BST
- Latest notice published124 days ago18 Jun 2026, 16:06 BST
- Standstill ends113 days ago29 Jun 2026, 23:59 BST
- Contract starts81 days ago1 Aug 2026, 00:00 BST
- Award decision expected by80 days ago1 Aug 2026, 23:59 BST
Notice history
5 events · 3 releases on Find a Tender · since 20 Jan 2026- Tender notice published20 Jan 2026, 11:54 GMTUK4
- Contract award notice published18 Jun 2026, 08:42 BSTUK6
- Status changed to complete18 Jun 2026, 08:42 BST
- Contract details notice published18 Jun 2026, 16:06 BSTUK7
- Contract signature expected31 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SANSUM CLEANING SOLUTIONS LIMITEDSME1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £938,513 | 1 Jun 2026 | Awarded |
Contracts
Gloucestershire Learning Alliance Trust tender for cleaning services · SANSUM CLEANING SOLUTIONS LIMITEDSME
- Signed
- 1 Jun 2026
- Value
- £938,513
- Period
- 1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031 with extensions
- Status
- active
- Extensions
- Extensions allowed: Yes (2 x 12 months)
No agreed KPIs: noAgreedMetricsRationale
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 5 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- SANSUM CLEANING SOLUTIONS LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender