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Published 6 Sept 2021, 18:43 BST

Official UK procurement notice

Global Evaluation and Monitoring Framework Agreement (GEMFA)

Official notice

Authority: Foreign, Commonwealth and Development Office (Central government)·Consortium: 2 public authorities

Framework agreement4 lotsServicesOpen procedureSME suitableMax 2 lots to bidMax 2 lots per supplier
Sectors: Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: Scotland (UKM95)
Framework ceiling (notional)£150,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 1 Nov 2021awarded 1 Feb 2023
Lots 4max 2 won per supplier · max 2 to bid
Framework period 2 yrsends 29 May 2024 · extension options published · starts 30 May 2022

What is being bought4 lots · detail below

Published requirement description

FCDO seeks to establish a new Global Evaluation Monitoring Framework Agreement (GEMFA) to ensure the provision of efficient and effective expert services for the design and implementation of monitoring and/or monitoring evaluation and learning (MEL) of programmes delivered by FCDO and other Government Departments.

The Framework will be awarded for an initial two year period with the option for two x twelve month extensions.

The Framework will be awarded under a lotted structure with provision for competition between framework suppliers for higher value assignments (over 600K) and with a rotational round robin approach for lower value assignments (under 600K) . Framework participants will be required to provide monitoring and/or monitoring, evaluation and learning expertise across a range of geographical regions and thematic areas for development and diplomacy work.

The lots are:

Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

Lot 2 - Monitoring Low Value Lot (<£600k)

Lot 3 - Monitoring, Evaluation and Learning (MEL) High Value Lot (>£600k) with mini-competition

Lot 4 - Monitoring, Evaluation and Learning (MEL) Low Value Lot (<£600k)

Frameworks Participants may submit tenders for either high value lots (Lots 1 & 3) OR low value lots (Lots 2 & 4).

Lead Framework participants on high value lots will not be permitted to participate on any of the low value lots as either a lead supplier or a subcontractor. Lead Framework participants on the low value lots (Lots 2 & 4) will be permitted to act as a subcontractor on the high value lots.

Tenders may be submitted for maximum number of lots 2.

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Frameworks Participants may submit tenders and be awarded a place on up to two high value lots (Lots 1 & 3) OR up to two low value lots (Lots 2 & 4).

Lead Framework participants on high value lots will not be permitted to participate on any of the low value lots as either a lead supplier or a subcontractor.

Lead Framework participants on the low value lots (Lots 2 & 4) will be permitted to act as a subcontractor on the high value lots.

CPV: Business and management consultancy and related services · Evaluation consultancy services · Foreign economic-aid-related services

How this framework works

From the published notice
Places
up to 40 suppliers · 16 bids on the busiest of 4 lots (0.4 per place) · 23 appointed
Framework period
2 yrs from 30 May 2022

Lots and requirements (4)Procurement structure

4 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lot
Lot #1Monitoring High Value Lot (>£600k) with mini-competitionAwarded 2 yrs

Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition.

This monitoring lot will cover all independent and third-party monitoring assignments with a value of over £600K .

Contract period: 30 May 2022 – 29 May 2024 (2 yrs)
Delivery: Scotland · Global
Extensions: Option to extend for a further two periods of up to 12-months each (subject to ongoing need)Variant bids: not allowed
79400000 Business and management consultancy and related services79419000 Evaluation consultancy services
Lot #2Monitoring Low Value Lot (<£600k)Awarded 2 yrs

Lot 2 - Monitoring Low Value Lot (<£600k)

This monitoring lot will cover all independent and third-party monitoring assignments with a value of up to and including £600K .

Contract period: 30 May 2022 – 29 May 2024 (2 yrs)
Delivery: Scotland · Global
Extensions: Option to extend for a further two periods of up to 12-months each (subject to ongoing need)Variant bids: not allowed
79400000 Business and management consultancy and related services79419000 Evaluation consultancy services
Lot #3Monitoring, Evaluation and Learning (MEL) High Value Lot (>£600k) with mini-competitionAwarded 2 yrs

Monitoring, Evaluation and Learning (MEL) High Value Lot (>£600k) with mini-competition

This monitoring, evaluation, and learning (MEL) lot will cover all evaluation assignments as well as assignments that include both monitoring and evaluation, including the procurement of MEL units which act as a learning partner throughout the lifespan of the programme.

These MEL lots will cover all types of evaluations, including impact evaluations, process evaluations and value for money evaluation. They will also cover any additional learning assignments such as portfolio evaluations, synthesis work, reviews, evaluability assessments or results verification exercises.

This lot will cover all Monitoring, Evaluation and Learning assignments with a value of over £600K.

Contract period: 30 May 2022 – 29 May 2024 (2 yrs)
Delivery: Scotland · Global
Extensions: Option to extend for a further two periods of up to 12-months each (subject to ongoing need)Variant bids: not allowed
79400000 Business and management consultancy and related services79419000 Evaluation consultancy services
Lot #4Monitoring, Evaluation and Learning (MEL) Low Value Lot (<£600k)Awarded 2 yrs

Monitoring, Evaluation and Learning (MEL) Low Value Lot (<£600k)

The monitoring, evaluation, and learning (MEL) lot will cover all evaluation assignments as well as assignments that include both monitoring and evaluation, including the procurement of MEL units which act as a learning partner throughout the lifespan of the programme.

These MEL lots will cover all types of evaluations, including impact evaluations, process evaluations and value for money evaluation. They will also cover any additional learning assignments such as portfolio evaluations, synthesis work, reviews, evaluability assessments or results verification exercises. This lot will cover all Monitoring, Evaluation and Learning assignments with a value of up to and including £600K .

Contract period: 30 May 2022 – 29 May 2024 (2 yrs)
Delivery: Scotland · Global
Extensions: Option to extend for a further two periods of up to 12-months each (subject to ongoing need)Variant bids: not allowed
79400000 Business and management consultancy and related services79419000 Evaluation consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (9)
  • Quality of Personnel: 17%
  • Approach to Evaluation Monitoring and delivering on Framework: 11%
  • Quality Control Standards and Risk Management: 5%
  • Ethical conduct and inclusion: 6%
  • Sharing learning: 4%
  • Management Capacity: 7%
  • Cost of individual expert fee rates in comparison to the lowest individual expert fee rates as will be mathematically scored. (Pro forma 1): 33%
  • Percentage of average discount proposed for a requirement extending beyond 80 working days, in comparison to the highest average discount proposed for a requirement extending beyond 80 working days, as will be mathematically scored. (Pro forma 2): 7%
  • Social Value: 10%
Published award criteria (9)
  • Quality of Personnel: 17
  • Approach to Evaluation Monitoring and delivering on Framework: 11
  • Quality Control Standards and Risk Management: 5
  • Ethical conduct and inclusion: 6
  • Sharing learning: 4
  • Management Capacity: 7
  • Social Value: 10
  • Cost of individual expert fee rates in comparison to the lowest individual expert fee rates as will be mathematically scored. (Pro forma 1): 33
  • Percentage of average discount proposed for a requirement extending beyond 80 working days, in comparison to the highest average discount proposed for a requirement extending beyond 80 working days, as will be mathematically scored. (Pro forma 2): 7
Lot distribution rule: Frameworks Participants may submit tenders and be awarded a place on up to two high value lots (Lots 1 & 3) OR up to two low value lots (Lots 2 & 4) . Lead Framework participants on high value lots will not be permitted to participate on any of the low value lots as either a lead supplier or a subcontractor. Lead Framework participants on the low value lots (Lots 2 & 4) will be permitted to act as a subcontractor on the high value lots.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Global Evaluation and Monitoring Framework Agreement (GEMFA)” is a framework: the contest is a place on its panel, up to 40 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Sept 2021, 18:43 BST
Last source update
24 Feb 2023, 17:18 GMT
Award evaluation window
1 Nov 2021 – …
Authority reference
PROJ10174
FTS notice number
2023/S 000-005620
Classification (CPV)
Business and management consultancy and related servicesEvaluation consultancy servicesForeign economic-aid-related services
Delivery area
Scotland (UKM95)
Official registry OCID
ocds-h6vhtk-02ddb9 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
1 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
360 days from the deadline
Bids opened
1 Nov 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

dfid.proactisportal.com ↗

Timeline

1 Nov 2021 → 24 Feb 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    1 Nov 2021, 12:00 GMT
  2. Bids opened
    1 Nov 2021, 12:00 GMT
  3. Contract starts
    30 May 2022, 00:00 BST
  4. Notice published
    24 Feb 2023, 17:18 GMT

Notice history

2 events · 2 releases on Find a Tender · since 24 Feb 2023
  1. Status changed to complete
    24 Feb 2023, 17:18 GMT
  2. Buyer details updated
    24 Feb 2023, 17:18 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 23admitted to the panel · see the list ↓
Bids received 1611 from SMEs · busiest of 4 lots
Contracts signed 20latest 1 Feb 2023

33 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 20 of these contracts carry the same published figure, £1, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 2 - Monitoring Low Value Lot (<£600k)

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 3 - Monitoring, Evaluation and Learning (MEL) High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 4 - Monitoring, Evaluation and Learning (MEL) Low Value Lot (<£600k)

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 1 - Monitoring High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 2 - Monitoring Low Value Lot (<£600k)

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 2 - Monitoring Low Value Lot (<£600k)

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 2 - Monitoring Low Value Lot (<£600k)

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 2 - Monitoring Low Value Lot (<£600k)

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 2 - Monitoring Low Value Lot (<£600k)

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 3 - Monitoring, Evaluation and Learning (MEL) High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

  • Lot 3 - Monitoring, Evaluation and Learning (MEL) High Value Lot (>£600k) with mini-competition

    Signed
    1 Feb 2023
    Value
    ceiling above
    Period
    … – 29 May 2024
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Monitoring High Value Lot (>£600k) with mini-competition13bids · 13 electronic6——
2 · Monitoring Low Value Lot (<£600k)7bids · 7 electronic5——
3 · Monitoring, Evaluation and Learning (MEL) High Value Lot (>£600k) with mini-competition16bids · 16 electronic7——
4 · Monitoring, Evaluation and Learning (MEL) Low Value Lot (<£600k)15bids · 15 electronic11——

Contracting authority & participating public bodies

2 public bodies on the notice

Foreign Commonwealth and Development Office

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsInternational Development Monitoring and Evaluation Abercrombie House, Eaglesham Road, East Kilbride, Scotland, G75 8EAContact name, email, phone

Framework contractors & participating bidders

24 commercial parties on the notice
Show 14 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria