Official UK procurement notice
Glasgow and London Laundry Services
Authority: Caledonian Sleeper Limited
Sectors: Community & Cultural Services (98) Delivery: London (UKI)Scotland (UKM)
Published estimate£2,500,000total for 2 lots
Submissions closed 18 Apr 2025awarded 17 Oct 2025
Awarded to Aberdeen Laundry Services, OCS Group UK Limited2 awards
What is being bought2 lots · detail below
Published requirement descriptionThis tender is for the collection, inspection, laundering and re-delivery of bedding and towels used on our trains across 2 locations.
CPV: Laundry-collection services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,433,382 together) · same evaluation weights on every lotLot #1Glasgow Polmadie Depot Laundry ServicesAwardedRenewal ScotlandPublished value£833,382
This lot is for the collection, inspection, laundering and re-delivery of bedding and towels to Polmadie rail depot
Lot #2London Wembley Depot Laundry ServicesAwardedRenewal LondonPublished value£1,600,000
This lot is for the collection, inspection, laundering and re-delivery of bedding and towels from Wembley rail Depot
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published sub-criteria (5)
- Sample items sent for processing: 35
- Staff training and quality control for inspection of items: 25
- Contingency plans should your facility become out of service: 20
- price: 40
- Environmental impact of transport for each particular lot: 20
Published award criteria (5)
- Sample items sent for processing: 35
- Staff training and quality control for inspection of items: 25
- Contingency plans should your facility become out of service: 20
- Environmental impact of transport for each particular lot: 20
- Price: 40
Lot distribution rule: lot 1 - Glasgow
Lot 2 - London
- Successive reduction
- Candidates will be reduced successively across stages
What this means for your bid
- Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Mar 2025, 11:45 GMT
- Last source update
- 21 Oct 2025, 11:58 BST
- Authority reference
CPT-059- FTS notice number
2025/S 000-067050- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ee66Find a Tender
Contract terms
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:813606)
How it was run
Official noticeRun through: Public Contracts Scotland · Who buys & how to bid on PCS
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
- Submission deadline
- 18 Apr 2025, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Detailed submission instructions & authority contactsFrom official release
Timeline
18 Apr 2025 → 21 Oct 2025 · 3 dates- Submission deadline18 Apr 2025, 11:00 BST
- Invitations to tender expected24 Apr 2025, 00:00 BST
- Notice published368 days ago21 Oct 2025, 11:58 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Oct 2025, 11:58 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Bids received 32 from SMEs
Contracts signed 2latest 17 Oct 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Glasgow Polmadie Depot Laundry Services1 award | |||
| Aberdeen Laundry ServicesSME | — | — | Awarded |
| Lot 2 · London Wembley Depot Laundry Services1 award | |||
| OCS Group UK Limited | — | — | Awarded |
Contracts
London Wembley Depot Laundry Services · OCS Group UK Limited
- Signed
- 17 Oct 2025
- Value
- —
- Status
- active
Glasgow Polmadie Depot Laundry Services · Aberdeen Laundry ServicesSME
- Signed
- 17 Jul 2025
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Glasgow Polmadie Depot Laundry Services | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · London Wembley Depot Laundry Services | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriffs officeReview body
Bidders & participating suppliers
2 commercial parties on the notice- Aberdeen Laundry ServicesAwarded supplier
- OCS Group UK LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria