Official UK procurement notice
GLA 82178 - Design, Print, Distribution and Project Management for 2024 Mayor of London & London Assembly Election Ballot Papers
Authority: Greater London Authority·Consortium: 2 public authorities
What is being bought
Published requirement descriptionTransport for London conducted this procurement on behalf of the Greater London Authority (GLA). The GLA, on behalf of the Greater London Returning Officer (GLRO), require a service provider for the Design, print, distribution and project management of approx 18 million ballot papers for the Mayor of London and London Assembly elections, which will be held on the 2 May 2024. There are three contests across the elections: The Mayor of London, the Constituency London Assembly, and the London-wide Assembly. There will be three ballot papers to reflect the three elections.
CPV: Printing and related services
The lotProcurement structure
single lot · no lot value publishedLot #1The Greater London Returning Officer (GLRO) is responsible for the Mayor of London and…Awarded
The Greater London Returning Officer (GLRO) is responsible for the Mayor of London and London Assembly elections, which will be held on the 2 May 2024. There are three contests across the elections: The Mayor of London, the Constituency London Assembly, and the London-wide Assembly. There will be three ballot papers to reflect the three elections.
The supplier will be responsible for the design, print and delivery of approximately 18 million ballot papers ahead of polling day so that every eligible registered voter has the opportunity to vote. This is a statutory requirement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- price: 30%
Published award criteria (2)
- Technical: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Jan 2023, 16:30 GMT
- Last source update
- 2 Aug 2023, 13:07 BST
- Authority reference
GLA 82178- FTS notice number
2023/S 000-022450- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0394e1Find a Tender
Publisher note: Please note that the reason for providing a range of the costings rather than an actual figure, this is because of the nature of the contract. The contract has been awarded 10 months in advance of the elections in May 2024 the actual electorate number is not known currently and will not be confirmed until closer to the date of elections. Therefore, bidders were requested to provide costs for a range of voter numbers and page sizes due to the unknown electorate number and page size of the ballot papers at tender stage.
How it was run
Official notice- Submission deadline
- 31 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
Timeline
31 Jan 2023 → 2 Aug 2023 · 4 dates- Submission deadline31 Jan 2023, 12:00 GMT
- Invitations to tender expected23 Feb 2023
- Contract starts12 Jun 2023, 00:00 BST
- Notice published2 Aug 2023, 13:07 BST
Notice history
2 events · 2 releases on Find a Tender · since 2 Aug 2023- Status changed to complete2 Aug 2023, 13:07 BST
- Buyer details updated2 Aug 2023, 13:07 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Financial Data Management LtdSME | — | — | Awarded |
Contracts
Contract 022450-2023-1 · Financial Data Management LtdSME
- Signed
- 10 Jul 2023
- Value
- —
- Period
- … – 12 Aug 2024
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The Greater London Returning Officer (GLRO) is responsible for the Mayor of London and… | 3bids | — | — | £776,110 – £1,345,232 |
| Whole notice | — | — | — | £776,109 – £1,345,232 |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Transport for LondonReview body
Bidders & participating suppliers
1 commercial party on the notice- Financial Data Management LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria