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AwardedFind a Tender · award

Gillotts School- Cleaning Services

Buyer: Gillotts School →

BuyerGillotts School
StatusAwarded
DeadlineNot published
ValueValue not published
Published13 Dec 2023

What is being bought

Gillotts School is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 12 February 2024.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.

Delivery location

UKJ14

Categories

School cleaning services 90919300School cleaning services 90919300

Lot details

Lot 1

Gillotts School are currently out to tender for the provision of a full daily cleaning service.The contract is being offered for a period of three years with the option to extend for a further two periods of 12 months. The contract commencement date is 12 February 2024.The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Statuscancelled

Award criteria
All criteria are stated only in the procurement documents — 70
price — 30

What is included

ItemCategoryQuantity
1School cleaning servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 90. The category anchor is School cleaning services (90919300); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 907,3855 median · 18.1 average (3,195 of 7,385 with a bid count)3 average (3,446 of 7,385 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKJ14635 median · 8 average (27 of 63 with a bid count)1.3 average (30 of 63 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Cleaning Services

Statusactive
Value£642,857

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-03d339
Latest release ID036605-2023
Latest release timestampWed Dec 13 2023 10:24:51 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodselective
Procurement method detailsRestricted procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
13 Dec 2023award, contract036605-2023
2 Jun 2023tender015667-2023

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "036605-2023",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 6,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 3,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 6,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2023-12-13T10:24:51Z",
  "ocid": "ocds-h6vhtk-03d339",
  "buyer": {
    "id": "GB-FTS-84247",
    "name": "Gillotts School"
  },
  "awards": [
    {
      "id": "036605-2023-Gillotts School-1",
      "title": "Cleaning Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-100564",
          "name": "Pendergate Ltd t/a Kindred"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "MPN-10261",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "The contract will be awarded for an initial period of three years with two possible extensions of time period i.e. 12 months meaning a maximum contract length of 5 years."
        },
        "hasOptions": true,
        "description": "Gillotts School are currently out to tender for the provision of a full daily cleaning service.The contract is being offered for a period of three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 12 February 2024.The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "All criteria are stated only in the procurement documents",
              "type": "quality",
              "description": "70"
            },
            {
              "type": "price",
              "description": "30"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
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          }
        ],
        "additionalClassifications": [
          {
            "id": "90919300",
            "scheme": "CPV",
            "description": "School cleaning services"
          }
        ]
      }
    ],
    "title": "Gillotts School- Cleaning Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Gillotts School is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 12 February 2024.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.",
    "reviewDetails": "Gillotts School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
    "classification": {
      "id": "90919300",
      "scheme": "CPV",
      "description": "School cleaning services"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-84247",
      "name": "Gillotts School",
      "roles": [
        "buyer"
      ],
      "address": {
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        "postalCode": "RG9 1PS",
        "countryName": "United Kingdom",
        "streetAddress": "Gillotts Lane"
      },
      "details": {
        "url": "https://gillotts.org.uk",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Education Institute"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Gillotts School"
      },
      "contactPoint": {
        "name": "Maria Robinson-Pus",
        "email": "tenders@minervapcs.com",
        "telephone": "+44 1256467107"
      }
    },
    {
      "id": "GB-FTS-100564",
      "name": "Pendergate Ltd t/a Kindred",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH23",
        "locality": "Hatfield",
        "countryName": "United Kingdom",
        "streetAddress": "Pendergate House, 122 Great North Road"
      },
      "details": {
        "url": "http://www.kindredfm.com",
        "scale": "large"
      },
      "identifier": {
        "legalName": "Pendergate Ltd t/a Kindred"
      }
    },
    {
      "id": "GB-FTS-4468",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Strand"
      },
      "identifier": {
        "legalName": "High Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "036605-2023-Gillotts School-1",
      "title": "Cleaning Services",
      "value": {
        "amount": 642857.25,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "036605-2023-Gillotts School-1",
      "dateSigned": "2023-11-29T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (2 releases)
13 Dec 2023 · 036605-2023 · award, contract
{
  "id": "036605-2023",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 6,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 3,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 6,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2023-12-13T10:24:51Z",
  "ocid": "ocds-h6vhtk-03d339",
  "buyer": {
    "id": "GB-FTS-84247",
    "name": "Gillotts School"
  },
  "awards": [
    {
      "id": "036605-2023-Gillotts School-1",
      "title": "Cleaning Services",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-100564",
          "name": "Pendergate Ltd t/a Kindred"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "MPN-10261",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "The contract will be awarded for an initial period of three years with two possible extensions of time period i.e. 12 months meaning a maximum contract length of 5 years."
        },
        "hasOptions": true,
        "description": "Gillotts School are currently out to tender for the provision of a full daily cleaning service.The contract is being offered for a period of three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 12 February 2024.The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "All criteria are stated only in the procurement documents",
              "type": "quality",
              "description": "70"
            },
            {
              "type": "price",
              "description": "30"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ14"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90919300",
            "scheme": "CPV",
            "description": "School cleaning services"
          }
        ]
      }
    ],
    "title": "Gillotts School- Cleaning Services",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Gillotts School is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months.  The contract commencement date is 12 February 2024.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.",
    "reviewDetails": "Gillotts School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
    "classification": {
      "id": "90919300",
      "scheme": "CPV",
      "description": "School cleaning services"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Restricted procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-84247",
      "name": "Gillotts School",
      "roles": [
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      ],
      "address": {
        "region": "UKJ1",
        "locality": "Henley-on-Thames",
        "postalCode": "RG9 1PS",
        "countryName": "United Kingdom",
        "streetAddress": "Gillotts Lane"
      },
      "details": {
        "url": "https://gillotts.org.uk",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Education Institute"
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          {
            "id": "09",
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            "description": "Education"
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      },
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      },
      "contactPoint": {
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        "email": "tenders@minervapcs.com",
        "telephone": "+44 1256467107"
      }
    },
    {
      "id": "GB-FTS-100564",
      "name": "Pendergate Ltd t/a Kindred",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH23",
        "locality": "Hatfield",
        "countryName": "United Kingdom",
        "streetAddress": "Pendergate House, 122 Great North Road"
      },
      "details": {
        "url": "http://www.kindredfm.com",
        "scale": "large"
      },
      "identifier": {
        "legalName": "Pendergate Ltd t/a Kindred"
      }
    },
    {
      "id": "GB-FTS-4468",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Strand"
      },
      "identifier": {
        "legalName": "High Court"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "036605-2023-Gillotts School-1",
      "title": "Cleaning Services",
      "value": {
        "amount": 642857.25,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "036605-2023-Gillotts School-1",
      "dateSigned": "2023-11-29T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}
2 Jun 2023 · 015667-2023 · tender
{
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  "date": "2023-06-02T11:16:08+01:00",
  "ocid": "ocds-h6vhtk-03d339",
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        },
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        "secondStage": {
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        }
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    ],
    "items": [
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    "status": "active",
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    "hasRecurrence": true,
    "reviewDetails": "Gillotts School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)",
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    ],
    "procurementMethod": "selective",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/minervapcs/aspx/Home",
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  },
  "parties": [
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      "id": "GB-FTS-84247",
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      "roles": [
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      "address": {
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        ]
      },
      "identifier": {
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      },
      "contactPoint": {
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        "name": "Maria Robinson-Pus",
        "email": "tenders@minervapcs.com",
        "telephone": "+44 1256467107"
      }
    },
    {
      "id": "GB-FTS-4468",
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      "roles": [
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        "reviewContactPoint"
      ],
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        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Strand"
      },
      "identifier": {
        "legalName": "High Court"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}