Official UK procurement notice
General Practice (GP) Managed Print Services
Authority: Digital Health & Care Wales (Central government)
What is being bought
Published requirement descriptionGeneral Practice (GP) Managed Print Services.
The current fleet is approximately 7,800 devices, the majority of which require a solution based on USB connectivity. Procurement to cover the following themes:
- Print Hardware and Installation,
- Print Consumables,
- Training and Documentation for Practices,
- Management of Print Assets and Print Availability (Break/Fix Services),
- Provision of Print Activity Reporting and Analytics, including reporting by media type at enterprise, site, and device level, to support operational management, cost transparency, and sustainability objectives
CPV: Maintenance and repair of office machinery · Office machinery, equipment and supplies except computers, printers and furniture
How this framework works
From the published notice- Framework period
- 5 yrs · up to 8 yrs 9 mo from 4 Jan 2027
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “General Practice (GP) Managed Print Services” is a framework: the contest is a place on its panel, not a single contract.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Digital Health & Care Wales buys Maintenance and repair of office machinery (CPV 5031), and who usually turns up
Digital Health & Care Wales has little published record in this market. Compared with other frameworks and DPS only. Whole-market view: Maintenance and repair of office machinery (CPV 5031) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
No winner locations published for this authority. Local means a registered address in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 39 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid4%
2–334%
4–617%
7+45%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS: the price is set later, on each call-off.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 5031Published estimate£7.1m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 47 past lots.
A forecast, not a list of bidders.
1 bid4%
2–334%
4–617%
7+45%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 May 2026, 17:30 BST
- Last source update
- 19 Jun 2026, 10:07 BST
- Authority reference
PRJ-1320- FTS notice number
2026/S 000-057888- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a6e2Find a Tender
How it was run
Official notice- Appointment period ends
- —
Timeline
27 May 2026 → 4 Jan 2027 · 5 dates- Planning notice published151 days ago27 May 2026, 17:30 BST
- Latest notice published128 days ago19 Jun 2026, 10:07 BST
- Market engagement116 days ago1 Jul 2026, 23:59 BST
Digital Health Care Wales (DHCW) intends to conduct market engagement with providers who may interested in bidding for the GP Managed Print Service Contract. DHCW has not defined a "route to market" and therefore DHCW welcomes engagement from potential providers.
The intention is for DHCW to conduct a market engagement presentation session, with providers who have noted an interest in this Preliminary Market Engagement Notice, in mid June via a digital platform. This session will include an overview the requirements and initial thoughts on an evaluation methodology.
Furthermore, individual sessions may be made available for the purpose of question and answer sessions, between providers and DHCW, in the days following the engagement session.
Please confirm by the 15th June 2026 whether you require any materials in the medium of the Welsh Language. Furthermore, if you require a copy of the Preliminary Market Engagement Notice in Welsh, please let us know as this can be made available.
Potential bidders should note that this engagement together with any other soft market sounding in relation to this proposed procurement, may not necessarily lead to a formal procurement and/or award of any contracts. Further, that any information provided by potential bidders during this engagement event, may be used by DHCW to help to scope the proposed procurement/services and may also be shared widely with other potential bidders/providers. Accordingly, potential bidders are advised not to share any confidential information and/or information they would not wish to be shared more widely. DHCW accepts no liability for any costs incurred by bidders as a result of attending the engagement event.
- Tender notice expected72 days ago14 Aug 2026, 23:59 BST
- Today25 Oct 2026
- Contract startsin 71 days4 Jan 2027
Notice history
2 events · 2 releases on Find a Tender · since 27 May 2026- Preliminary market engagement notice published27 May 2026, 17:30 BSTUK2
- Preliminary market engagement notice published19 Jun 2026, 10:07 BSTUK2
Published amendments (1)
Timescales and contract start date changed to account for mobilisation. Proposed agreement type referenced as a Framework.
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender