General Practice (GP) Managed Print Services

{
  "id": "057888-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-06-19T10:07:10+01:00",
  "ocid": "ocds-h6vhtk-06a6e2",
  "buyer": {
    "id": "GB-PPON-PHXM-8593-WBPZ",
    "name": "Digital Health and Care Wales"
  },
  "tender": {
    "id": "PRJ-1320",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2032-01-03T23:59:59+00:00",
          "startDate": "2027-01-04T00:00:00+00:00",
          "maxExtentDate": "2035-10-13T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30100000",
            "scheme": "CPV",
            "description": "Office machinery, equipment and supplies except computers, printers and furniture"
          },
          {
            "id": "50310000",
            "scheme": "CPV",
            "description": "Maintenance and repair of office machinery"
          }
        ]
      }
    ],
    "title": "General Practice (GP) Managed Print Services",
    "value": {
      "amount": 7148426.25,
      "currency": "GBP",
      "amountGross": 8578111.5
    },
    "status": "planning",
    "amendments": [
      {
        "id": "057888-2026",
        "description": "Timescales and contract start date changed to account for mobilisation.\nProposed agreement type referenced as a Framework."
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "General Practice (GP) Managed Print Services. \nThe current fleet is approximately 7,800 devices, the majority of which require a solution based on USB connectivity. Procurement to cover the following themes:\n- Print Hardware and Installation, \n- Print Consumables, \n- Training and Documentation for Practices, \n- Management of Print Assets and Print Availability (Break/Fix Services), \n- Provision of Print Activity Reporting and Analytics, including reporting by media type at enterprise, site, and device level, to support operational management, cost transparency, and sustainability objectives",
    "communication": {
      "futureNoticeDate": "2026-08-14T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services",
    "additionalProcurementCategories": [
      "goods"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PHXM-8593-WBPZ",
      "name": "Digital Health and Care Wales",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF11 9AD",
        "countryName": "United Kingdom",
        "streetAddress": "Ty Glan-Yr-Afon, 21 Cowbridge Road East"
      },
      "details": {
        "url": "https://dhcw.nhs.wales/",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PHXM-8593-WBPZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Daniel Gregory",
        "email": "Daniel.Gregory@wales.nhs.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "057888-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/057888-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-06-19T10:07:10+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-07-01T23:59:59+01:00",
        "description": "Digital Health Care Wales (DHCW) intends to conduct market engagement with providers who may interested in bidding for the GP Managed Print Service Contract. DHCW has not defined a \"route to market\" and therefore DHCW welcomes engagement from potential providers. \nThe intention is for DHCW to conduct a market engagement presentation session, with providers who have noted an interest in this Preliminary Market Engagement Notice, in mid June via a digital platform. This session will include an overview the requirements and initial thoughts on an evaluation methodology. \nFurthermore, individual sessions may be made available for the purpose of question and answer sessions, between providers and DHCW, in the days following the engagement session.\nPlease confirm by the 15th June 2026 whether you require any materials in the medium of the Welsh Language. Furthermore, if you require a copy of the Preliminary Market Engagement Notice in Welsh, please let us know as this can be made available.\nPotential bidders should note that this engagement together with any other soft market sounding in relation to this proposed procurement, may not necessarily lead to a formal procurement and/or award of any contracts. Further, that any information provided by potential bidders during this engagement event, may be used by DHCW to help to scope the proposed procurement/services and may also be shared widely with other potential bidders/providers. Accordingly, potential bidders are advised not to share any confidential information and/or information they would not wish to be shared more widely. DHCW accepts no liability for any costs incurred by bidders as a result of attending the engagement event."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "049973-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-05-27T17:30:49+01:00",
  "ocid": "ocds-h6vhtk-06a6e2",
  "buyer": {
    "id": "GB-PPON-PHXM-8593-WBPZ",
    "name": "Digital Health and Care Wales"
  },
  "tender": {
    "id": "PRJ-1320",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2033-10-13T23:59:59+01:00",
          "startDate": "2028-10-14T00:00:00+01:00",
          "maxExtentDate": "2035-10-13T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30100000",
            "scheme": "CPV",
            "description": "Office machinery, equipment and supplies except computers, printers and furniture"
          },
          {
            "id": "50310000",
            "scheme": "CPV",
            "description": "Maintenance and repair of office machinery"
          }
        ]
      }
    ],
    "title": "General Practice (GP) Managed Print Services",
    "value": {
      "amount": 7148426.25,
      "currency": "GBP",
      "amountGross": 8578111.5
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "General Practice (GP) Managed Print Services. \nThe current fleet is approximately 7,800 devices, the majority of which require a solution based on USB connectivity. Procurement to cover the following themes:\n- Print Hardware and Installation, \n- Print Consumables, \n- Training and Documentation for Practices, \n- Management of Print Assets and Print Availability (Break/Fix Services), \n- Provision of Print Activity Reporting and Analytics, including reporting by media type at enterprise, site, and device level, to support operational management, cost transparency, and sustainability objectives",
    "communication": {
      "futureNoticeDate": "2026-08-14T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services",
    "additionalProcurementCategories": [
      "goods"
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PHXM-8593-WBPZ",
      "name": "Digital Health and Care Wales",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF11 9AD",
        "countryName": "United Kingdom",
        "streetAddress": "Ty Glan-Yr-Afon, 21 Cowbridge Road East"
      },
      "details": {
        "url": "https://dhcw.nhs.wales/",
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PHXM-8593-WBPZ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Daniel Gregory",
        "email": "Daniel.Gregory@wales.nhs.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "049973-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/049973-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-05-27T17:30:49+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-07-01T23:59:59+01:00",
        "description": "Digital Health Care Wales (DHCW) intends to conduct market engagement with providers who may interested in bidding for the GP Managed Print Service Contract. DHCW has not defined a \"route to market\" and therefore DHCW welcomes engagement from potential providers. \nThe intention is for DHCW to conduct a market engagement presentation session, with providers who have noted an interest in this Preliminary Market Engagement Notice, in mid June via a digital platform. This session will include an overview the requirements and initial thoughts on an evaluation methodology. \nFurthermore, individual sessions may be made available for the purpose of question and answer sessions, between providers and DHCW, in the days following the engagement session.\nPlease confirm by the 15th June 2026 whether you require any materials in the medium of the Welsh Language. Furthermore, if you require a copy of the Preliminary Market Engagement Notice in Welsh, please let us know as this can be made available.\nPotential bidders should note that this engagement together with any other soft market sounding in relation to this proposed procurement, may not necessarily lead to a formal procurement and/or award of any contracts. Further, that any information provided by potential bidders during this engagement event, may be used by DHCW to help to scope the proposed procurement/services and may also be shared widely with other potential bidders/providers. Accordingly, potential bidders are advised not to share any confidential information and/or information they would not wish to be shared more widely. DHCW accepts no liability for any costs incurred by bidders as a result of attending the engagement event."
      }
    ]
  },
  "initiationType": "tender"
}