Official UK procurement notice
GCC006633CPU - Provision of Courier Services for the Delivery of Prepared Meals and Related Sundry Products
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionThe council is seeking to establish a 4-year framework agreement.
The requirement to deliver food from production sites to import locations is partly due to certain locations not having adequate facilities within their premises to cook the volume of meals required. This requirement was previously delivered in-house by Neighbourhoods, Regeneration and Sustainability (NRS), however over time NRS’ capacity has reduced.
CPV: Catering services · Catering services for other enterprises or other institutions · Catering services for transport enterprises · Courier services · Meal delivery service · Parcel transport services · Post and courier services · School catering services · School meals · Transport services (excl. Waste transport)
The lotProcurement structure
single lot · no lot value publishedLot #1This will be a 4 year framework
This will be a 4 year framework.
The main objective for this procurement exercise is that the council requires the support of suitable Supplier(s) to deliver a robust and reliable courier service aligned to the council’s objectives and maintaining the high standards required at all times.
The Supplier(s) will be required to operate a high quality, safe, green, reliable, efficient and cost-effective service and have sufficient fleet size, type and capacity to meet the service requirements on behalf of the Council.
The Council requires the Supplier(s) to deliver and uplift food containers from various
Production Kitchens and deliver to various drop-off locations within the Glasgow catchment area.
The Supplier(s) shall ensure food containers are delivered securely, intact and on time from Production Kitchens to drop-off locations as per the pricing schedule and returned to Production Kitchens.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- quality: 40
- Price: 60
- Suitability
suppliers should have compliance with food hygiene training, health and safety training and drivers checks.
- Economic & financial standing
Glasgow City Council’s Insurance Requirements are:
-Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000GBP) for each and every occurrence.
-Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000GBP) for each and every occurrence.
-Motor Vehicle - in accordance with the provisions of the current Road Traffic Act 1988 - statutory third-party motor vehicle liability insurance to a minimum indemnity limit of GBP 5 million Pounds Sterling for property damage and unlimited for Third Party Injury.
Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained.
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance and balance sheet strength.
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on pre-tax profits over a 3-year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover
Balance Sheet strengt…
Minimum: Relating to Financial Requirements: Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above. Glasgow City Council reserves the right, at … - Technical & professional ability
Please note that you are required to provide 2 examples of a similar size or value within the last THREE years, from either the public or private sector where you have delivered services similar to that of courier services for the delivery of prepared meals and related sundry products.
Relevant examples should indicate project value, brief description and contact details. Relevant examples should also demonstrate the experience that your company, and the skills and experience of the proposed team, have on projects of a similar scale and nature to that of courier services for the delivery of prepared meals and related sundry products. required for identifying what experience this will bring.
Your response should address as a minimum, the following areas:-
-Challenges for ensuring on time service and within project budget
-Stakeholder engagement
-Project management (including risks and mitigating actions)
-Service Continuity
Response to this question should not exceed 2 x A4 pages, Arial Font 11 per example excluding photographs (figures and diagrams may be used to accompany text but should be restricted to one per page).
Where a submission exceeds the maximum number of pages indicated per example, no account will be taken of the content of the pages beyond the maximum.
Weighting
Minimum: The weighting will be out of 100% with 50% attributed to each example. A minimum pass mark of 50 out of 100 is required overall for this question. Any Bidder who fails to achieve the minimum score for this question will be excluded at this stage.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “GCC006633CPU - Provision of Courier Services for the Delivery of…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Aug 2026, 11:27 BST
- Last source update
- 7 Aug 2026, 11:27 BST
- Award evaluation window
- 8 Sept 2026 – …
- Authority reference
GCC006633CPU- FTS notice number
2026/S 000-075206- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06deeaFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
- Non-Conformance: The quality of the service being provided shall be monitored by the council.
- Reduction in Carbon Emissions. The level of carbon emission being produced as a result of this contract shall be monitored by the council.
- Punctual Time Keeping: The Supplier(s) shall meet the specified targets for punctual arrival at the agreed time for the collection and delivery of food containers and subsequent return for each route.
- Driver Capacity: The Supplier(s) shall maintain driver capacity to limit any disruption to the service. Compliance. 5. Complaints: All complaints raised shall be responded to within 24 hours and resolved within the agreed timescales.
6.Planned Schedule Changes: All planned schedule changes must be accommodated and fulfilled within 2 weeks of the awarded supplier(s) being notified.
7.Contingency Arrangement Plan: The Supplier(s) must have in place and keep up to date a plan detailing their contingency arrangements.
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”).
The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition.
The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: Health and Safety has a mandatory pass fail element as detailed in the Invitation to Tender. Community Benefits, Supply Chain Management, Environmental Management and the Financial Requirements are all a mandatory element of this tender and should be submitted along with your bid. Tenderer's Amendments should be submitted with your bid using the provided form. Prompt Payment, Freedom of Information, Non Collusion and the Insurance Mandate must all be completed and submitted with your bid. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32418. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Bidders must indicate the type and volume of any Community Benefits outcomes they propose to deliver. The outcomes offered, however, must meet the minimum Community Benefit Points (CBP) as stipulated below: The minimum Community Benefits Points (CBP) Required are 420. Suppliers Proposals Minimum Community Benefit Points (CBP) Required = 420 The outcomes can be chosen from any of the Themes available on the Menu. Refer Supplier to second tab on the menu for outcome criteria/definitions Listed below are the spend thresholds which shall trigger when community benefits must be delivered -Threshold 1 - 50K-200KGBP upon reaching this threshold the supplier must provide 50 points of CB -Threshold 2 - 200K-500KGBP upon reaching this threshold the supplier must provide additional 60 points of CB -Threshold 3 - 500K-1MGBP upon reaching this threshold the supplier must provide additional 90 points of CB -Threshold 4 - 1M-1.5MGBP upon reaching this threshold the supplier must provide additional 100 points of CB -Threshold 5 - 1.5M-2.6MGBP upon reaching this threshold the supplier must provide additional 120 points of CB The successful supplier(s) must provide the community benefits offered immediately upon achieving the above spend thresholds. (SC Ref:839483)
How it was run
Official notice- Appointment period ends
- 8 Sept 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 8 Sept 2026, 12:00 BST
Timeline
7 Aug 2026 → 8 Sept 2026 · 3 dates- Notice published83 days ago7 Aug 2026, 11:27 BST
- Admission / appointment period ends51 days ago · period end, not a bid countdown8 Sept 2026, 12:00 BST
- Bids opened51 days ago8 Sept 2026, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.