Official UK procurement notice
260018 - Provision of Gas Detection and Gas Controls Maintenance Services
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionThis contract is for the provision of Gas Detection and Gas Controls Maintenance Services to Queen’s. The scope of this contract includes the following:-
- Planned preventative maintenance.
- Reactive maintenance and repairs under a 24 hour callout service.
- End of life sensor cell replacement.
- Sensor upgrading and replacement.
- Supply, installation and commissioning of gas controls systems.
The gas detection systems covered by this contract include those in boiler houses, kitchens and laboratories, in addition to gas controls and gas pressure proving systems. Throughout the campus, currently there are approximately 95 boiler house and kitchen gas detection systems, 274 lab gas detection systems, and we estimate approximately 1700 sensor cells will need to be replaced over the course of the contract. There are several different manufacturers in use including Oldham, Merlin S&S Northern, Crowcon, Flamefast and Analox.
- The authority expects to re-tender this requirement around 6 Jan 2031, 23:59 GMT.
CPV: Gas-detection equipment · Repair and maintenance services of gas-detection equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£375,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: • Mandatory Requirement – Training / Experience Requirements for Callout Engineers Working on the Contract • Work Methods (12 %) • Availability of Spare Parts (4%) • Quality Management (4%) • Sustainable Procurement (5%) • Price (75%)
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 6 Jan 2031
- First published
- 13 Jan 2026, 16:17 GMT
- Last source update
- 3 Jun 2026, 15:29 BST
- Award evaluation window
- Submission end – 23 Mar 2026
- Authority reference
260018- FTS notice number
2026/S 000-002828- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06050cFind a Tender- Contract terms summary
On satisfactory completion of all job requests, and following sign off by Queen's, invoices should be emailed directly to Queen’s Accounts Payable Office at [email protected] quoting the relevant University purchase order number, Helpdesk job request number (if applicable), details of work carried out and costs clearly broken down into labour (hours x tendered rates) and materials. A copy of the work sheet should also be attached. Where an invoice covers work carried out in several buildings, the costs associated with each building should be clear. Invoices submitted which do not meet the above criteria will be returned to the Supplier for amendment.
- Risks
Risks that Queen’s considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification. The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice.
These risks include:
During the contract period it may become impossible or uneconomic to source replacement parts etc., particularly for older systems. This may require part or all of the sensors, control panels or entire gas detection system to be replaced by the Supplier, where a sensor cell or more minor repair was anticipated.
It is known that there may be potential for technical developments in gas detection systems which may result in the need for alternative systems or parts from those currently in use, which cannot be adequately quantified or estimated at this time, pending future technical developments.
How it was run
Official notice- Submission deadline
- 12 Feb 2026, 14:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 Jan 2026 → 3 Jun 2026 · 7 dates- Tender notice published276 days ago13 Jan 2026, 16:17 GMT
- Submission deadline246 days ago12 Feb 2026, 14:00 GMT
- Award decision expected by207 days ago23 Mar 2026, 23:59 GMT
- Contract starts199 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent170 days ago30 Apr 2026, 00:00 BST
- Standstill ends157 days ago12 May 2026, 23:59 BST
- Latest notice published135 days ago3 Jun 2026, 15:29 BST
Notice history
9 events · 6 releases on Find a Tender · since 13 Jan 2026- Tender notice published13 Jan 2026, 16:17 GMTUK4
- Tender notice published2 Feb 2026, 10:27 GMTUK4
- Tender notice published10 Feb 2026, 15:05 GMTUK4
- Deadline moved to 12 Feb 2026, 14:00 GMT10 Feb 2026, 15:05 GMT+2 days · was 10 Feb 2026, 16:00 GMT
- Contract award notice published30 Apr 2026, 17:07 BSTUK6
- Status changed to complete30 Apr 2026, 17:07 BST
- Contract signature expected14 May 2026, 23:59 BSTscheduled
- Contract details notice published3 Jun 2026, 15:22 BSTUK7
- Contract details notice published3 Jun 2026, 15:29 BSTUK7
Published amendments (2)
Please note that the ITT – Specification document has been updated on In-Tend to ITT – Specification v.2. The document has been updated to address minor numbering errors identified during review. These corrections are limited to formatting only and have no impact on the substantive provisions of the document.”
Please note that the ITT – Specification document has been updated on In-Tend to ITT – Specification v.2. The document has been updated to address minor numbering errors identified during review. These corrections are limited to formatting only and have no impact on the substantive provisions of the document.” Tender deadline extended to 2pm, Thursday 12 February 2026 to allow a response to clarif…
Routine re-releases (6)
- 2026-02: 2 releases · 2 Feb 2026, 10 Feb 2026
- 2026-01: 1 release · 13 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Process Automation & Calibrations Limited (PAC Group)SMEGas Detection and Gas Controls Maintenance Services18 May 2026 – 17 May 2029 · up to 17 May 2031Extensions: 3 year initial contract duration, with options to extend its duration by up to a further 24 months | £574,825 | 24 Apr 2026 | Awarded |
Contracts
Gas Detection and Gas Controls Maintenance Services · Process Automation & Calibrations Limited (PAC Group)SME
- Signed
- 21 May 2026
- Value
- £574,825
- Period
- 21 May 2026 – 20 May 2029 · up to 20 May 2031 with extensions
- Status
- active
- Extensions
- 3 year initial contract duration, with options to extend its duration by up to a further 24 months
- Change Corrected clerical error to contract start date.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Process Automation & Calibrations Limited (PAC Group)Awarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender