Gartan Roster · UK public procurement notice

Official notice

Authority: West Yorkshire Fire and Rescue Authority (Police & fire)

Direct awardConcession

Sectors: IT Services & Software (72) Delivery: Yorkshire & Humber (UKE)

Awarded value£216,070published award · exc. VAT · operator revenue, not the authority's budget

Awarded 2 Jul 2026no call for competition

Awarded to Totalmobile Limited2 awards

What is being bought

Published requirement description

Provision of the Gartan rostering system which includes availability, payroll and cloud hosting.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Yorkshire & Humber

72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Concession
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Jul 2026, 14:27 BST
Last source update: 2 Jul 2026, 14:37 BST
Authority reference: WYFRS0210
FTS notice number: 2026/S 000-062326
Latest notice: Contract details notice (UK7)
Delivery area: Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-06c27f Find a Tender

Why no open competition: Single Suppliers Technical Reasons
Published justification: Direct award to the incumbent as WYFRS would be exposed to limited or no support for the transition of rostering into the new HRM solution, expected at this stage to take place in 2027, a 24 month extension is in place. Both support/office and operational impact would be expected.

Notice history

3 events · 2 releases on Find a Tender · since 2 Jul 2026

Transparency notice published
2 Jul 2026, 14:27 BST
UK5
Contract details notice published
2 Jul 2026, 14:37 BST
UK7
Contract signature expected
2 Jul 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £216,0701 award exc. VAT · 1 repeated publication of the same award counted once

Contracts signed 2latest 2 Jul 2026

Awarded to	Value	Date	Status
Totalmobile Limited15 Aug 2026 – 15 Aug 2028	£216,070	—	Awarded
Totalmobile Limited	£216,070 †same award published again · counted once	—	Awarded

Contracts

Contract 1 · Totalmobile Limited
Signed
2 Jul 2026
Value
£216,070
Period
15 Aug 2026 – 15 Aug 2028
Status
active
Contract 2 · Totalmobile Limited
Signed
2 Jul 2026
Value
£216,070
Period
15 Aug 2026 – 15 Aug 2028
Status
active

Contracting authority & participating public bodies

West Yorkshire Fire and Rescue Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PYTC-9788-PZGW FSHQ, Bradford Road, Birkenshaw, Bradford, Yorkshire & Humber, BD112DYContact email

Bidders & participating suppliers

1 commercial party on the notice

TOTALMOBILE LIMITEDAwarded supplierGB-COH: NI018486GB-PPON: PQCH-5452-NTRL 3rd Floor, 35 Dp 35-37 Donegall Place, Belfast, Northern Ireland, BT1 5BBContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender2 Jul 2026, 14:37 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender2 Jul 2026, 14:37 BST
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender2 Jul 2026, 14:27 BST