Find a TenderAwardedContract details notice

Published 16 May 2025, 10:20 BST

Official UK procurement notice

FWK4000 - Provision of Meat, Poultry, Game and Associated Products

Official notice

Authority: Corporate Officer of the House of Commons (Central government)·Consortium: 2 public authorities

Framework agreementGoodsOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Food, beverages, tobacco and related products (15) Delivery: UKLondon (UKI)

Framework ceiling (notional)£3,697,142framework ceiling, not attributable revenue

Submissions closed 14 Sept 2025awarded 18 Dec 2025

Award (standstill) to Billfields of London Limited, RR Alden Oxford Limited

Framework period 2 yrsends 30 Nov 2027 · up to 30 Nov 2029 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The Corporate Officer of the House of Lords and Corporate Officer of the House of Commons (the Authority), acting jointly, requires suitable suppliers, under an internal framework, to provide a wide range of fresh meat, poultry, game and associated products for use across the Catering Services of both Houses of Parliament. All produce is for resale in Parliament’s catering venues.

The authority expects to re-tender this requirement around 1 May 2027, 23:59 BST.

CPV: Animal products, meat and meat products

How this framework works

From the published notice

Type: Closed framework
Call-offs: every call-off is a further competition among the appointed suppliers
Places: up to 3 suppliers · 4 bids received (1.3 per place) · 2 appointed
Framework period: 2 yrs · up to 4 yrs from 1 Dec 2025
Supplier levy on call-offs (max %): N/A

Published description of the framework

Supplier awards will be determined by submission of monthly price files.

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£3,697,142

Contract period: 1 Dec 2025 – 30 Nov 2027 (2 yrs) · up to 30 Nov 2029 with extensionsValue: £3,697,142 exc. VAT · £4,436,571 inc. VAT

Delivery: UK, LondonEligibility: SME eligibleVCSE eligible

Extensions: Potential Modifications to the Contract and Additional or repeat goods, services or works The following possible modification/s may be made to this Framework Agreement in accordance with para. 1 of Schedule 8 PA 2023: The Authority may add or remove products from the Statement of Requirements in accordance with para. 5.2 and Table 1 f the Statement of Requirements. The Authority may increase or reduce the provision of the goods if it opens new venues or closes venues on the Parliamentary Estate. This will be solely the Authority’s discretion. · 2 +1 +1

15100000 Animal products, meat and meat products

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Conditions of Participation Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents)
Technical & professional ability
Conditions of Participation Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Commercial: 60%Weighting - Refer to ITT documents
Quality: 36% Refer to ITT Documents
Social Value: 4% Refer to ITT documents

Conditions of participation2

Economic & financial standing
Conditions of Participation Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents)
Technical & professional ability
Conditions of Participation Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents)

What this means for your bid

“FWK4000 - Provision of Meat, Poultry, Game and Associated Products” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use the vehicle: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 May 2027
First published: 16 May 2025, 10:20 BST
Last source update: 30 Jan 2026, 12:35 GMT
Award evaluation window: Submission end – 14 Nov 2025
Authority reference: C2104
FTS notice number: 2025/S 000-043852
Latest notice: Contract details notice (UK7)
Classification (CPV): Animal products, meat and meat products
Delivery area: UKLondon (UKI)
Official registry OCID: ocds-h6vhtk-05156b Find a Tender
Contract terms summary: Refer to ITT documents

Review and risk notes

Risks: Refer to ITT documents

How it was run

Official notice

Run through: Atamis (Health Family) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)

Appointment period ends: 14 Sept 2025, 12:00 BST
Clarification deadline: 29 Aug 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en
Supplier levy on call-offs (max %): call-off levy · N/A

Detailed submission instructions & authority contactsFrom official release

Timeline

16 May 2025 → 30 Jan 2026 · 10 dates

Planning notice published
16 May 2025, 10:20 BST
Tender notice published
29 Jul 2025, 13:14 BST
Next notice expected
1 Aug 2025, 23:59 BST
Clarification questions by
29 Aug 2025, 12:00 BST
Admission / appointment period endsperiod end, not a bid countdown
14 Sept 2025, 12:00 BST
Award decision expected by339 days ago
14 Nov 2025, 23:59 GMT
Contract starts323 days ago
1 Dec 2025
Assessment summaries sent288 days ago
5 Jan 2026
Standstill ends271 days ago
21 Jan 2026, 23:59 GMT
Latest notice published263 days ago
30 Jan 2026, 12:35 GMT

Notice history

13 events · 7 releases on Find a Tender · since 16 May 2025

Pipeline notice published
16 May 2025, 10:20 BST
UK1
Preliminary market engagement notice published
28 Jul 2025, 13:52 BST
UK2
Tender notice published
29 Jul 2025, 13:14 BST
UK4
Status changed to active
29 Jul 2025, 13:14 BST
Procurement method changed
29 Jul 2025, 13:14 BST
Deadline published: 14 Sept 2025, 12:00 BST
29 Jul 2025, 13:14 BST
Tender notice published
31 Jul 2025, 15:05 BST
UK4
Contract award notice published
12 Jan 2026, 11:15 GMT
UK6
Status changed to complete
12 Jan 2026, 11:15 GMT
Buyer details updated
12 Jan 2026, 11:15 GMT
Contract signature expected
23 Jan 2026, 23:59 GMT
scheduled
Contract details notice published
30 Jan 2026, 12:32 GMT
UK7
Contract details notice published
30 Jan 2026, 12:35 GMT
UK7

Published amendments (1)

Potential Modifications to the Contract and Additional or repeat goods, services or works The following possible modification/s may be made to this Framework Agreement in accordance with para. 1 of Schedule 8 PA 2023: The Authority may add or remove products from the Statement of Requirements in accordance with para. 5.2 and Table 1 f the Statement of Requirements. The Authority may increase or re…

Routine re-releases (7)

2025-07: 3 releases · 28 Jul 2025, 31 Jul 2025
2025-05: 1 release · 16 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 22 awards · see the list ↓

Bids received 44 from SMEs

Contracts signed 1latest 29 Jan 2026

Awarded to	Value	Date	Status
Billfields of London LimitedSME, RR Alden Oxford LimitedSMEProvision of Meat, Poultry, Game and Associated Products1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2030Extensions: This contract has the option to extend for another 2 years in 1 year increments (+1+1)	£3,700,000	18 Dec 2025standstill to 21 Jan 2026	Standstill

Contracts

Provision of Meat, Poultry, Game and Associated Products
Signed
29 Jan 2026
Value
£3,700,000
Period
1 Feb 2026 – 31 Jan 2028 · up to 31 Jan 2030 with extensions
Status
active
Extensions
2 x 1 year extensions
- Change Change to contract start dates to 01/02/2026.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	4	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

Corporate Officer of the House of Commons

Contracting authorityPublic authority - central government GB-PPON: PQCD-6982-LPZW Parliament Square, LONDON, London, SW1A 0AAContact name, email

Consortium members and other public bodies

Corporate Officer of the House of LordsContracting authorityPublic authority - central governmentGB-PPON: PRMR-5585-NTMY LONDON, LondonContact name, email

Framework contractors & participating bidders

2 commercial parties on the notice

Billfields of London LimitedFramework contractorGB-PPON: PBNH-8787-DNLW Savoy House, Savoy Circus, London, London, W3 7DAContact email
RR Alden Oxford LimitedFramework contractorGB-PPON: PVZW-8224-PZXP 1-3 Centremead, Osney Mead, Oxford, South East, OX2 0ESContact email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender30 Jan 2026, 12:35 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender30 Jan 2026, 12:32 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 Jan 2026, 11:15 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender31 Jul 2025, 15:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 Jul 2025, 13:14 BST
Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender28 Jul 2025, 13:52 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender16 May 2025, 10:20 BST