Find a TenderPast planning noticePreliminary market engagement notice
Published 11 Jul 2025, 08:51 BST

Official UK procurement notice

Future Labs Challenge Brief: Waste Sorting and Segmentation

Official notice

Authority: LONDON NORTH EASTERN RAILWAY LIMITED (Public body)·Consortium: 3 public authorities

ServicesBelow thresholdUtilitiesSME suitableVCSE suitable
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 2 moends 17 Nov 2025 · starts 15 Sept 2025

What is being bought

Published requirement description

The Problem: DTFO train operators deliver over 300 million passenger journeys annually. Those customers and our colleagues produce waste; across our managed stations we process more than 500 tonnes every 4 weeks. Some of our stations have sorting hubs where waste is manually separated to extract food and recyclables, helping to improve waste segmentation on our networks, and we are looking at scaling this out to other stations too. However, this is a time-consuming and resource intensive activity.A lot of our trains arrive and depart from terminus stations, such as Manchester Piccadilly, or London Kings Cross. Removing the waste from the trains can be a time-consuming process that potentially leads to delays boarding passengers, or passengers boarding dirty trains, both of which impact the experience they have. In 2025, a new timetable will be implemented on the East Coast Mainline, introducing more trains than ever before, meaning more passengers and more waste. We therefore need a better way of collecting, sorting and managing our waste. Space is limited on board our trains, and although waste bins are located throughout, these are required to be frequently emptied with only a finite amount of waste able to be stored onboard ahead of arriving at a station where they can then be removed.Cleanliness and how we manage waste is a key driver of customer experience satisfaction. It is therefore important that we maintain and continuously look for ways to improve the efficiency of our waste management.

The Challenge: How might we:

Increase the amount of waste we sort at our stations making it a quicker and more efficient process?

Automate waste sorting in stations to increase efficiency and accuracy of waste sorting?

Store more waste onboard a train to allow for quicker removal and cleaning of services?

Enable waste sorting on trains so that it removes the need to sort in station?

Influence customer behaviour to sort their own waste to reduce cross-contamination of different waste types?

Educate colleagues and customers so they know whether their waste is recyclable and which bin to put it in?

Constraints: What the solution must work within

Onboard solutions must exist within onboard space and regulations

Public-facing bins within stations are subject to strict security requirements

Solutions must comply with simpler recycling legislation

CPV: Refuse and waste related services

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 2 moSMEVCSE
Contract period: 15 Sept 2025 – 17 Nov 2025 (2 mo)
Delivery: UKEligibility: SME eligibleVCSE eligible

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Below threshold
Regulatory regime
Utilities
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Jul 2025, 08:51 BST
Last source update
11 Jul 2025, 08:51 BST
Authority reference
LNER10066
FTS notice number
2025/S 000-039108
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Refuse and waste related services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-055d46 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

11 Jul 2025 → 15 Sept 2025 · 3 dates
  1. Planning notice published
    11 Jul 2025, 08:51 BST
  2. Market engagement
    22 Jul 2025, 23:59 BST

    Please respond to the questionnaire at forms.office.com/e/iPCttfkFX0 ↗

  3. Contract starts
    15 Sept 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    11 Jul 2025, 08:51 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

3 public bodies on the notice

LONDON NORTH EASTERN RAILWAY LIMITED

Contracting authorityPublic undertaking GB-COH: 04659712 · GB-PPON: PQZP-5496-ZTHY West Offices, York, Yorkshire & Humber, YO1 6GAContact email

Consortium members and other public bodies

  • NORTHERN TRAINS LIMITEDContracting authorityPublic authority - central governmentGB-COH: 03076444GB-PPON: PZCJ-2164-HJQZ York, Yorkshire & HumberContact email
  • TRANSPENNINE TRAINS LIMITEDContracting authorityPublic undertakingGB-COH: 12544930GB-PPON: PXNX-1214-CQYL Manchester, North WestContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure