Official UK procurement notice
Furniture · The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (Apr 2023)
Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)
What is being bought3 lots · detail below
Published requirement descriptionRe tender and renewal of the framework agreement for the supply of office and patient furniture to all entities constituted pursuant to the national Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices.
This framework will consist of three (3) lots: Lot 1 Office Furniture, Lot 2 Patient Furniture and Lot 3 Reserved for Supported Businesses only
CPV: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Medical furniture · Office furniture
How this framework works
From the published notice- Places
- up to 20 suppliers · 7 bids on the busiest of 3 lots (0.3 per place) · 10 appointed
Lots and requirements (3)Procurement structure
3 lots · 2 with a published value · win at most 3 of them · evaluation weights differ by lotLot #1Office FurnitureCancelledPublished value£14,800,000
Multi supplier unranked framework for the supply and delivery of office furniture to include but not limited to various types of desking, pedestals, chairs including operators chairs, visitor seating, beam seating, lounge seating, conference furniture, desk screens, office storage.
All suppliers awarded to the framework must be able to provide a full project management service which includes pre installation assessment, supply, delivery, assembly, final placement, installation and handover.
The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards,
Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)
Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices Additional information: Total value shown is for the duration of the 4 year framework and based on 12 months’ suppliers spend data.
It has been estimated that for the duration of the framework there may be an additional Capital spend of 1m GBP across lots 1 and 2.
It is envisaged that up to 5 suppliers will be awarded
Lot #2Patient FurnitureCancelledPublished value£4,400,000
Multi supplier unranked framework for the supply and delivery of patient furniture to include but not limited to various types of seating including patient chairs with various additional options in both manual and electric, overbed tables, bedside lockers and bariatric furniture.
All suppliers awarded to the framework must be able to provide a full project management service which includes pre installation assessment, supply, delivery, assembly, final placement, installation and handover.
The Framework Agreement may be used by all mainland and island NHS Scotland Health Boards and Special Boards (including the Common Services Agency) and by all entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards,
Special Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland)
Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. All Scottish Hospices Additional information: Total value shown is for the 4 year duration of the framework and based on 12 months’ suppliers
spend data.
It has been estimated that for the duration of the framework there may be an additional Capital spend of 1m GBP across lots 1 and 2.
It is envisaged that up to 5 suppliers will be awarded
Lot #3Reserved for Supported Businesses onlyCancelledLot estimate not published
Supply of furniture, associated furniture products and services to NHS Scotland. This Lot is being reserved for supported businesses only to complement and support Scottish Government's existing supported business framework, meet the requirements of SPPN 04/2017 as a result further drive use of supported businesses by NHS Scotland Health Boards for purchase of furniture products and services. Further and full details of background and approach are included in the ITT documentation. Additional information: It is envisaged that up to 10 suppliers will be awarded to this Lot 3. As a mandatory requirement, suppliers will have to evidence meeting the Scottish Government 2 part test as outlined in SPPN 04/2017 to be able to participate in Lot 3.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Office Furniture | 40% | 60% | |
| 2 · Patient Furniture | 40% | 60% | |
| 3 · Reserved for Supported Businesses only | 90% | 10% |
- Economic & financial standing
Economic operators may be excluded from this competition if they are in breach of any of the situations referred to in regulation 58 of the Public Contracts(Scotland)Regulations 2015.
Minimum: See contract/tender documentation which incorporates requirements of the SPD document and the financial period for reporting in the previous 3 financial years. - Technical & professional ability
See contract / tender documentation which incorporates requirements of the SPD document.
Minimum: A number of the technical requirements are mandatory - these are detailed in the contract / tender documentation.
- Price carries 10–60 points depending on the lot; most lots put it at 60 points.
- “Furniture” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 3 Apr 2023, 09:01 BST
- Last source update
- 23 Nov 2023, 13:27 GMT
- Award evaluation window
- 15 Sept 2023 – …
- Authority reference
NP785/23- FTS notice number
2023/S 000-034681- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b806Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The authority will notify economic operators who submitted a tender or (where no
deselection notification has previously been
made)applied to be selected to tender, of its decision to award the framework agreement
which notification will contain among other
information, a summary of the reasons why the economic operator was unsuccessful. The
notification will
incorporate a ‘standstill period’ of a
minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is
not electronic) between the date on which
the authority despatches the notice(s) and the date on which the authority proposes to
conclude the relevant framework agreement.
The bringing of court proceedings against the authority during the standstill period will
automatically continue the prohibition on entering
into the framework agreement until the court proceedings are determined, discontinued or
disposed of, or the court, by interim order, brings
to an end the prohibition. The remedies that may be awarded by the courts before the
framework agreement has been entered into include
the setting aside of the decision to award the framework agreement to the winning
tenderer(s). The bringing of court proceedings against
the authority after the framework agreement has been entered into will not affect the
framework
agreement unless grounds for the imposition
of special penalties under the Public Contracts (Scotland) Regulations 2015 can be
established. Otherwise the remedies that may be
awarded by the courts where the framework agreement has been entered into are limited to
the award of damages. Economic operators are
entitled to write to the authority after receipt of the notification should they require further
clarification. The authority will respond within
15 days of such a written request, but it should be noted that receipt by the authority of such
request during the standstill period may not
prevent the authority from awarding the framework agreement following the expiry of the
standstill period. Economic operators should
approach the contracting authority in the first instance. However, the only formal remedy is
to apply to the courts:
An economic operator that suffers or is at risk of suffering, loss or damage attributable to a
breach of duty under the Public
Contracts(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014,
may bring proceedings in the Sheriff Court or the court of session
Publisher note: The 20m GBP estimated framework value referred to in this notice is for the 4 year duration of the Framework Agreement for Lot 1 (14.8m GBP) & Lot 2 (4.4m GBP) plus the estimated 1m GBP capital project spend over the 4 year term which would be across both Lots subject to each project scope. It should again be noted that Lot 3 is reserved for supported businesses only. The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: not applicable Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: The Statement of Requirements will detail the Community Benefit background and objectives. The contract will mandate that suppliers respond in its tender outlining current Community Benefits and proposals if successful and mandating that they support the overall Community Benefit concept and process including a contract and supplier management process post award. (SC Ref:748601)
How it was run
Official notice- Appointment period ends
- 15 Sept 2023, 10:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 15 Sept 2023, 10:00 BST
Timeline
5 Aug 2023 → 23 Nov 2023 · 4 dates- Next notice expected5 Aug 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown15 Sept 2023, 10:00 BST
- Bids opened15 Sept 2023, 10:00 BST
- Notice published23 Nov 2023, 13:27 GMT
Notice history
5 events · 3 releases on Find a Tender · since 3 Aug 2023- Published value updated to £20,000,0003 Aug 2023, 09:38 BSTwas £19,200,000
- Status changed to active3 Aug 2023, 09:38 BST
- Procurement method changed3 Aug 2023, 09:38 BST
- Deadline published: 15 Sept 2023, 10:00 BST3 Aug 2023, 09:38 BST
- Status changed to complete23 Nov 2023, 13:27 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Office Furniture
- Signed
- 23 Oct 2023
- Value
- £14,800,000
- Status
- active
Patient Furniture
- Signed
- 23 Oct 2023
- Value
- £4,400,000
- Status
- active
Reserved for Supported Businesses only
- Signed
- 23 Oct 2023
- Value
- £100
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Office Furniture | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 2 · Patient Furniture | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
| 3 · Reserved for Supported Businesses only | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview contact point
- Edinburgh Sheriff CourtReview body
Framework contractors & participating bidders
10 commercial parties on the notice- Bureau Workspace LimitedFramework contractor
- City Building (Contracts) LLP/RSBiFramework contractor
- Claremont Office Furniture LimitedFramework contractor
- Knightsbridge Furniture Productions LtdFramework contractor
- LangstaneFramework contractor
- Pineapple ContractsFramework contractor
- Renray HealthcareFramework contractor
- Senator International LimitedFramework contractor
- Sharp Business SystemsFramework contractor
- Wagstaff Interiors GroupFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.