Find a TenderAwarded
Published 8 Feb 2023, 13:44 GMT

Official UK procurement notice

Furniture and Associated Services at Holyrood and MSP Local Offices

Official notice

Authority: Scottish Parliamentary Corporate Body

GoodsOpen procedureSME suitable
Published estimate£2,500,000exc. VAT16% below published estimate
Submissions closed 13 Mar 2023awarded 9 May 2023
Awarded to Flexiform Business Furniture Ltd

What is being bought

Published requirement description

The Scottish Parliamentary Corporate Body requires a Contractor to provide furniture and associated services including the supply, re-use, refurbishment, delivery and installation at Holyrood, Local Offices, homeworkers, and office holders addresses.

Included within the contract provisions of the furniture requirement are space planning, design, dismantling, repair, collection, removal, and recycling across all Scottish Parliament Premises.

Along with the storage of furniture for reuse, Local Office audit reports and full inventory upkeep are required.

  • Recurrence: The next tender exercise will commence in 2029.

CPV: Office furniture

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland · Holyrood and locations throughout Scotland including the Highlands and Islands.
Extensions: two x 12 month extensions at the sole discretion of the SPCB.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%
Published sub-criteria (2)
  • Technical: 50%
  • price: 40%
Published award criteria (2)
  • Technical: 50
  • Price: 40
Conditions of participation2
  • Economic & financial standing

    The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the

    financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about

    how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at

    www.creditsafe.com/products/business-cr… ↗

    If a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its

    current position and this will be taken into account when the financial standing is being assessed.

    If a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required

    assessment of financial standing to be carried out.

    Tenderers should have a Creditsafe credit rating of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower

    credit rating score and has the backing of a parent company with a credit rating of 40 or higher, then the provision of a Parent Company

    Guarantee prior to the award of any contract will be acceptable. If a tenderer has a lower credit rating score and no evidence to support a

    stable or improved financial standing then the tender may be rejected.

    Minimum: The tenderer must have the following insurance levels: Employers Liability 10,000,000.00 Public Liability 10,000,000.00 Product Liability 10,000,000.00
  • Technical & professional ability

    With reference to 4C of the SPD, tenderers are required to provide two examples of your organisation's experience in delivering furniture and services including but not limited to the different types of furniture you supply and the broad range of services (including reporting mechanisms, re-use, refurbishment etc.) which are detailed within the contract specification documents.

    Samples are required as part of your bid submission and will be assessed for health and safety, durability and quality. Details can be found within the ITT letter.

What this means for your bid
  • Price carries 40 of 90 points: a 10% discount moves about 4 points. Quality carries 50 of 90: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · The next tender exercise will commence in 2029.
First published
8 Feb 2023, 13:44 GMT
Last source update
22 May 2023, 11:56 BST
Award evaluation window
13 Mar 2023 – …
Authority reference
NIC-G&S-122
FTS notice number
2023/S 000-014471
Classification (CPV)
Office furniture
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-03a3e6 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please refer to the contract specification for the full requirements of the goods and services.

Publisher note: Furniture samples are required as part of the tender evaluation and have a 10% weighting applied to them. Further information can be obtained from the Invitation to Tender letter. The opportunity for bidders to view the premises can be facilitated by the SPCB. Requests to do so should be submitted via PCS-T. (SC Ref:732825)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Submission deadline
13 Mar 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
13 Mar 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

13 Mar 2023 → 22 May 2023 · 3 dates
  1. Submission deadline
    13 Mar 2023, 12:00 GMT
  2. Bids opened
    13 Mar 2023, 12:00 GMT
  3. Notice published
    22 May 2023, 11:56 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 May 2023, 11:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,100,0001 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 9 May 2023
Awarded toValueDateStatus
Flexiform Business Furniture LtdSME£2,100,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Scottish Parliamentary Corporate Body

Contracting authorityDevolved Parliament Legislative Body The Scottish Parliament, Procurement Services, Edinburgh, Scotland, EH99 1SPContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.