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Published 1 Aug 2022, 14:53 BST

Official UK procurement notice

Fully Managed SD WAN Services 2022

Official notice

Authority: FIRSTGROUP HOLDINGS LIMITED

Framework agreement2 lotsServicesNegotiated procedure with prior call for competitionMax 2 lots to bid
Sectors: Transport & Passenger Services (60)Postal and telecommunications services (64)IT Services & Software (72) Delivery: UK
Framework ceiling (notional)£32,500,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 24 Aug 2022
Lots 2max 2 to bid

What is being bought2 lots · detail below

Published requirement description

The progressive replacement of private data access circuits and where necessary Client Premise Equipment (CPE) supporting a current flat Multi-Protocol Label Switching (MPLS) Wide Area Network (WAN) and the migration/optimisation to Software Defined Wide Area Network (SD-WAN). This includes any SDWAN appliances/software and/or security appliances/software necessary to integrate to existing networking and security

infrastructure. The replacement/upgrade of dedicated private access circuits for CCTV and where necessary the migration to IP CCTV.

The scope of this project is a Three Year Term and up to two years extensions (subject to DFT approval) with the overall purposes/objectives:

  1. Improve network traffic management whilst reducing backhauled data centre traffic;
  2. Improve network security & segmentation utilising core & edge security solutions;
  3. Improve network bandwidth using multiple/different network transport types;
  4. Design the cloud and on-premises solution which maximises existing investments;
  5. Improve network insight (Monitoring/reporting);
  6. Improve agility to manage service level agreements;
  7. Improve network automation, orchestration and virtualisation;
  8. Progressively migrate to SDWAN minimising business impact;
  9. Demonstrate product roadmaps and innovation;
  10. Progressively reduce network cost.

The governance for this project will be Two separate procurements on behalf of FirstGroup Holdings Ltd. (FGH) and its two subsidiary companies, "South Western Railway

(SWR)" & "Great Western Railway (GWR)". There will be two lots and each bidder may bid for one or both lots.

CPV: Public transport services by railways · Telephone and data transmission services · Wide area network services

How this framework works

From the published notice
Places
up to 1 suppliers

Lots and requirements (2)Procurement structure

2 lots · all with a published value · a supplier may bid for at most 2 of them
Lot #1Data Access Services FrameworkRenewalPublished value£21,000,000

DAC Framework Agreement including pricing for all types of circuits pertinent to this procurement and quality assessment of DAC services (Contract 1).

At Preferred Bidder (PB) stage specific DAC Bill of Materials (BOM) will then be priced for SWR & GWR.

GWR 175 Dual Circuits - (2 HQ, 157 Stations, 5 Depots, 10 4G Portacabin).

SWR 203 Dual Circuits - (3 HQ, 187 Stations, 9 Depots, 4 4G Portacabin).

Delivery: UK
Extensions: Description of renewals The contract duration will be for 36months (i.e. up to 31/12/25 and presuming contract signature is Dec 2022) with the option to extend for up to a further 2 years subject to the approval. Note: Above mentioned estimated value is based on 60 months.Variant bids: allowed
64210000 Telephone and data transmission services
Lot #2Fully Managed SD WANRenewalPublished value£11,500,000

Supply and installation of a Fully Managed SD Wan solution including equipment and ongoing Support & Maintenance Service for Great Western Railways (GWR) and South Western Railways (SWR)

Delivery: UK
Extensions: The contract duration will be for 36 months (i.e. up to 31/12/25 and presuming contract signature is Dec 2022) with the option to extend for up to a further 2 years subject to DFT approval.Variant bids: allowed
72720000 Wide area network services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Following are the summary of lots available to bidders:\n\nLot - 1 Data Access Services Framework \nDAC (Data Access Circuits) Framework Agreement including pricing for all types of circuits pertinent to this procurement and quality assessment of DAC services (Contract 1).\n\nLot - 2 Fully Managed SDWAN.\nFully managed SDWAN design and implementation into service specific for GWR (Contract 2).\nFully managed SDWAN design and implementation into service specific for SWR (Contract 3).
What this means for your bid
  • “Fully Managed SD WAN Services 2022” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
1 Aug 2022, 14:53 BST
Last source update
1 Aug 2022, 14:53 BST
FTS notice number
2022/S 000-020975
Classification (CPV)
Public transport services by railwaysTelephone and data transmission servicesWide area network services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0357e4 Find a Tender

Publisher note: - Access to the PQQ & Tender will only be granted after a potential bidder has sent an "Expression of Interest" through our Wax Digital Portal and signed an NDA (or can provide proof of an existing & relevant NDA that has been executed between our companies). - Suppliers must submit a PQQ response by the expressed deadline in the PQQ. Applicants will be able to download initial Procurement Documents which include the Outline Scope, detailed specification and Pre-Qualification Questionnaire documents for information about conditions for participation. - Only suppliers shortlisted at the PQQ stage will be asked to submit a full Tender response. - For the avoidance of doubt, FGH shall maintain and comply with a procurement policy that is consistent with all requirements (including all publication or notification requirements that apply from time to time) of the Utilities Contracts Regulations 2016 ("Procurement Policy"). -FGH shall act in accordance with such Procurement Policy in relation to all processes to procure goods and services that are commenced during the Emergency Measures Agreement ("EMA") Term or, if extended, the Extended Term or subsequent National Rail Contracts ("NRC") - Due to a material value change in our previously published Contract Notice (CN) Ref # 2022/S 000-020192 and the limitation of the Find-a-Tender platform, we need to cancel the existing CN and issue a new one. - This new version of the CN has been published today, but please note that you do not need to submit a new Expression Of Interest (EOI) or sign another NDA (if submitted already), as we will transfer your submission details to the new CN. All other details including the project timetable and link to our EOI in Wax Digital contained within the CN remains the same.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
24 Aug 2022, 14:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Detailed submission instructions & authority contactsFrom official release

redirect.transaxions.com/events/0dv5p ↗

Timeline

1 Aug 2022 → 2 Sept 2022 · 3 dates
  1. Notice published
    1 Aug 2022, 14:53 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Aug 2022, 14:00 BST
  3. Invitations to tender expected
    2 Sept 2022, 00:00 BST

Contracting authority & participating public bodies

FIRSTGROUP HOLDINGS LIMITED

Contracting authorityUrban railway, tramway, trolleybus or bus services GB-COH: 02029363 8th Floor, The Point,37 North Wharf Road, LONDON, London, W21AFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • FirstGroup Holding LimitedReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.