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Find a TenderAwardedContract details notice
Published 3 Nov 2025, 10:55 GMT

Official UK procurement notice

Fuel Pump Servicing and Maintenance

Official notice

Authority: East Sussex Fire Authority (Police & fire)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: E10000011SME suitable
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery listed: Ireland (IE052)
Published estimate£35,000≈ £18k / year · £41,998 inc. VAT
Submissions closed 12 Dec 2025awarded 13 Jan 2026
Awarded to Vectec Ltd
Contract term 2 yrsends 29 Feb 2028 · up to 28 Feb 2030 with extensions · starts 1 Mar 2026

What is being bought

Published requirement description

East Sussex Fire Authority (ESFA) is seeking to award a contract on behalf of East Sussex Fire and Rescue Service (ESFRS) for the provision of fuel pump, tanks and gauges maintenance and certification, along with ad-hoc call-outs to repair faults identified, across its Estate and in East Sussex and Brighton and Hove.

CPV: Fuel pumps · Parts of fuel pumps · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£35,000
Contract period: 1 Mar 2026 – 29 Feb 2028 (2 yrs) · up to 28 Feb 2030 with extensionsValue: £35,000 exc. VAT · £41,998 inc. VAT
Delivery listed: Ireland (IE052)
Extensions: 2 x 12 months
42122180 Fuel pumps42124211 Parts of fuel pumps50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published award criteria (1)
  • Price
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Nov 2025, 10:55 GMT
Last source update
4 Mar 2026, 11:27 GMT
Authority reference
ESFA2508
FTS notice number
2025/S 000-070362
Latest notice
Contract details notice (UK7)
Classification (CPV)
Fuel pumpsParts of fuel pumpsRepair and maintenance services
Delivery area in notice
Ireland (IE052)
Official registry OCID
ocds-h6vhtk-05d8b9 Find a Tender
Contract terms
Reserved participation area
E10000011

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
12 Dec 2025, 12:00 GMT
Clarification deadline
12 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd/home ↗

Timeline

3 Nov 2025 → 4 Mar 2026 · 5 dates
  1. Tender notice published354 days ago
    3 Nov 2025, 10:55 GMT
  2. Clarification questions by315 days ago
    12 Dec 2025, 12:00 GMT
  3. Submission deadline315 days ago
    12 Dec 2025, 12:00 GMT
  4. Contract starts237 days ago
    1 Mar 2026
  5. Latest notice published233 days ago
    4 Mar 2026, 11:27 GMT

Notice history

5 events · 3 releases on Find a Tender · since 3 Nov 2025
  1. Tender notice published
    3 Nov 2025, 10:55 GMT
    UK4
  2. Contract award notice published
    4 Feb 2026, 09:40 GMT
    UK6
  3. Status changed to complete
    4 Feb 2026, 09:40 GMT
  4. Contract signature expected
    8 Feb 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    4 Mar 2026, 11:27 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £72,5001 award exc. VAT
Bids received 21 from SMEs
Named bidders 2published on the award notice
Contracts signed 1latest 1 Mar 2026
Awarded toValueDateStatus
Vectec Ltd1 Mar 2026 – 29 Aug 2028 · up to 28 Feb 2030Extensions: 2 x 12 Months£72,50013 Jan 2026Awarded

Contracts

  • Fuel Pump Servicing and Maintenance · Vectec Ltd

    Signed
    1 Mar 2026
    Value
    £72,500
    Period
    1 Mar 2026 – 29 Aug 2028 · up to 28 Feb 2030 with extensions
    Status
    active
    Extensions
    2 x 12 Months

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders · 4 at stage one10—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

East Sussex Fire Authority

Contracting authorityPublic authority - central government GB-PPON: PVBN-6459-JTPV HQ Church Lane, Lewes, South East, BN7 2DZContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice · 1 awarded
  • BMS - Bulk Meter Services LtdBidder / tenderer 3 Hatchlands Road, Redhill, South East, RH1 6AA
  • Vectec LtdAwarded supplierGB-COH: 04001550 Station Approach, Wendover, South East, HP226BNContact email, phone

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender