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Published 12 Jan 2026, 14:54 GMT

Official UK procurement notice

Fuel Card & EV Charge Card Services Tender

Official notice

Authority: SEVERN TRENT WATER LIMITED (Public body)·Consortium: 2 public authorities

2 lotsServicesCompetitive flexible procedureAbove thresholdUtilitiesSME suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Office and computing machinery, equipment and supplies except furniture and software packages (30)Supporting and auxiliary transport services; travel agencies services (63) Delivery: UK
Published estimate£110,000,000total for 2 lots · £132,000,000 inc. VAT · 1 value update
Submissions closed 13 Apr 2026
Lots 2see the lot list below
Contract term 4 yrsends 29 Sept 2030 · up to 29 Sept 2036 with extensions · starts 30 Sept 2026

What is being bought2 lots · detail below

Published requirement description

The provision of fuel cards for purchasing diesel and petrol at fuel stations, and EV charge cards for accessing public charging networks. This is not an exhaustive list, and additional required services are detailed within the tender documentation.

  • How the procedure runs: PQQ - Pre-qualification Stage (Initial Stage) Post-PQQ: Suppliers will be shortlisted down in accordance with the Briefing Documents. Successful suppliers will be invited to the RFP stage. RFP - Request for Proposal (Secondary Stage)

CPV: Agency fuel cards · Charge cards · Electricity · Gas oils · Petrol · Vehicle refuelling services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£110,000,000 together) · same evaluation weights on every lot
Lot #1Provision of Fuel Card Services (Diesel & Petrol)Renewal 4 yrsSMEPublished value£107,500,000

Provision of fuel card services for diesel and petrol and other additional services, including nationwide network access, secure transactions, and consolidated reporting.

Contract period: 30 Sept 2026 – 29 Sept 2030 (4 yrs) · up to 29 Sept 2036 with extensionsValue: £107,500,000 exc. VAT · £129,000,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The Contracting Authorities reserves the right to introduce additional or enhanced services during the contract term where market developments, regulatory changes, or operational requirements necessitate such additions. · The initial contract term is four (4) years, with optional extension periods of up to three (3) years, followed by a further optional extension of up to three (3) years.
09132000 Petrol09134000 Gas oils30163000 Charge cards63712600 Vehicle refuelling services
Lot #2Provision of EV Charge Card Services (Public Network Charging)Renewal 4 yrsPublished value£2,500,000

Provision of EV charge card services for public network charging and other additional services, including nationwide access to charging networks, secure transactions, and consolidated reporting.

Contract period: 30 Sept 2026 – 29 Sept 2030 (4 yrs) · up to 29 Sept 2036 with extensionsValue: £2,500,000 exc. VAT · £3,000,000 inc. VAT
Delivery: UK
Extensions: The Contracting Authorities reserves the right to introduce additional or enhanced services during the contract term where market developments, regulatory changes, or operational requirements necessitate such additions. · The initial contract term is four (4) years, with optional extension periods of up to three (3) years, followed by a further optional extension of up to three (3) years.
09310000 Electricity30163100 Agency fuel cards63712600 Vehicle refuelling services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Technical (Quality): 20%
  • Commercial (Price): 80%
Published award criteria (2)
  • Commercial (Price)
  • Technical (Quality)
Lot distribution rule: Please refer to the guidance set out in the Briefing Pack tender documentation.
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Utilities
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Jan 2026, 14:54 GMT
Last source update
18 Mar 2026, 16:05 GMT
Award evaluation window
Submission end – 1 Sept 2026
Authority reference
Doc2973568173
FTS notice number
2026/S 000-024782
Latest notice
Tender notice (UK4)
Classification (CPV)
Agency fuel cardsCharge cardsElectricityGas oilsPetrolVehicle refuelling services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0603d5 Find a Tender
How it runs

PQQ - Pre-qualification Stage (Initial Stage)

Post-PQQ: Suppliers will be shortlisted down in accordance with the Briefing Documents. Successful suppliers will be invited to the RFP stage.

RFP - Request for Proposal (Secondary Stage)

How it was run

Official notice
Run through: SAP Ariba · Who buys & how to bid on SAP Ariba
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free buyer-specific invitations
Submission deadline
13 Apr 2026, 14:00 BST
Clarification deadline
3 Apr 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Submission of your tender must be done in the SAP Ariba system. You can find further details by visiting the SAP Ariba Discovery Posting Link which allows you to access this tender.

portal.us.bn.cloud.ariba.com/dashboard/public/app… ↗

Timeline

12 Jan 2026 → 30 Sept 2026 · 7 dates
  1. Planning notice published286 days ago
    12 Jan 2026, 14:54 GMT
  2. Market engagement257 days ago
    9 Feb 2026, 23:59 GMT

    Please complete the form link below to understand more about our requirement and to register your interest on future updates regarding this opportunity: forms.office.com/e/JdZNPG7AWH ↗

  3. Tender notice published221 days ago
    18 Mar 2026, 15:55 GMT
  4. Clarification questions by205 days ago
    3 Apr 2026, 14:00 BST
  5. Submission deadline195 days ago
    13 Apr 2026, 14:00 BST
  6. Award decision expected by53 days ago
    1 Sept 2026, 23:59 BST
  7. Contract starts25 days ago
    30 Sept 2026, 00:00 BST

Notice history

11 events · 7 releases on Find a Tender · since 12 Jan 2026
  1. Preliminary market engagement notice published
    12 Jan 2026, 14:54 GMT
    UK2
  2. Preliminary market engagement notice published
    12 Jan 2026, 15:21 GMT
    UK2
  3. Preliminary market engagement notice published
    13 Jan 2026, 13:14 GMT
    UK2
  4. Preliminary market engagement notice published
    13 Jan 2026, 16:13 GMT
    UK2
  5. Preliminary market engagement notice published
    2 Feb 2026, 12:14 GMT
    UK2
  6. Tender notice published
    18 Mar 2026, 15:55 GMT
    UK4
  7. Published value published: £110,000,000
    18 Mar 2026, 15:55 GMT
  8. Status changed to active
    18 Mar 2026, 15:55 GMT
  9. Procurement method changed
    18 Mar 2026, 15:55 GMT
  10. Deadline published: 13 Apr 2026, 14:00 BST
    18 Mar 2026, 15:55 GMT
  11. Tender notice published
    18 Mar 2026, 16:05 GMT
    UK4
Published amendments (5)

Minor amendments to the description.

Minor amendments to the description.

Additional CPV codes added.

Extended the engagement deadline to the 09.02.2026.

SAP Ariba Discovery Posting Link: https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/RfxEvent/preview/1110008102?anId=ANONYMOUS

Routine re-releases (7)
  • 2026-01: 4 releases · 12 Jan 2026, 13 Jan 2026

Contracting authority & participating public bodies

2 public bodies on the notice

SEVERN TRENT WATER LIMITED

Contracting authorityPrivate utility GB-COH: 02366686 · GB-PPON: PQQN-5222-QDXR Severn Trent Centre, Coventry, West Midlands, CV1 2LZContact name, email

Consortium members and other public bodies

  • HAFREN DYFRDWY CYFYNGEDIGContracting authorityPrivate utilityWelsh devolved regulations applyGB-COH: 03527628GB-PPON: PWGQ-2543-XWCR Wrexham, WalesContact name, email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsPlease access this tender via the following link: https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/RfxEvent/preview/1110008102?anId=ANONYMOUS

Notices published for this procedure