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Published 24 Mar 2021, 16:32 GMT

Official UK procurement notice

Front of House Contract Stewarding

Official notice

Authority: The Organising Committee for the 2022 Birmingham Commonwealth Games Ltd·Consortium: 2 public authorities

5 lotsServicesCompetitive procedure with negotiationMax 3 lots per supplier
Sectors: Administration, defence and social security services (75)Business Services & Consultancy (79) Delivery: West Midlands (UKG3)
Published estimate£2,875,000total for 5 lots
Submissions closed 23 Apr 2021awarded 21 Jan 2022
Awarded to FGH SECURITY LTD, Stadium Traffic Management Ltd4 awards
Contract term 1 yr 1 moends 30 Sept 2022 · starts 6 Sept 2021

What is being bought5 lots · detail below

Published requirement description

This contract is for the provision of Stewards at the Birmingham 2022 Commonwealth Games. Stewards are responsible for the safety and service of the spectator client group and as such are responsible for delivering the core key functions of crowd management, stewarding, ushering, ticket checking, access monitoring and the provision of spectator information and support services on venue.

CPV: Event services · Public security services · Security services · Supply services of personnel including temporary staff

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£2,875,000 together) · win at most 3 of them · same evaluation weights on every lot
Lot #1Greenfield VenuesAwarded 1 yr 1 moPublished value£75,000

This Lot covers Stewarding requirements (SIA & NVQ qualified) at the following venues:

West Park - Wolverhampton

St Nicholas Park - Warwickshire

Sutton Park - Sutton Coldfield

Cannock Chase - Staffordshire

Contract period: 6 Sept 2021 – 30 Sept 2022 (1 yr 1 mo)
Delivery: West Midlands · West Midlands
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
75241000 Public security services79620000 Supply services of personnel including temporary staff79710000 Security services
Lot #2Victoria ParkAwarded 1 yr 1 moPublished value£250,000

This Lot covers Stewarding requirements (SIA & NVQ qualified) at the following venues:

Victoria Park - Royal Leamington Spa

Contract period: 6 Sept 2021 – 30 Sept 2022 (1 yr 1 mo)
Delivery: West Midlands · West Midlands
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
75241000 Public security services79620000 Supply services of personnel including temporary staff79710000 Security services
Lot #3City VenuesAwarded 1 yr 1 moPublished value£1,000,000

This Lot covers Stewarding requirements (SIA & NVQ qualified) at the following venues:

Smithfield - Birmingham City Centre

University of Birmingham

Contract period: 6 Sept 2021 – 30 Sept 2022 (1 yr 1 mo)
Delivery: West Midlands · West Midlands
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
75241000 Public security services79620000 Supply services of personnel including temporary staff79710000 Security services
Lot #4Birmingham StadiaCancelled 1 yr 1 moPublished value£1,200,000

This Lot covers Stewarding requirements (SIA & NVQ qualified) at the following venues:

Alexander Stadium

Sandwell Aquatics Centre

Contract period: 6 Sept 2021 – 30 Sept 2022 (1 yr 1 mo)
Delivery: West Midlands · West Midlands
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
75241000 Public security services79620000 Supply services of personnel including temporary staff79710000 Security services
Lot #5Mobile Response TeamAwarded 1 yr 1 moPublished value£350,000

Lot 5 will be a centrally based group of four response teams comprising of approximately 12 members each able to provide stewarding support, at the request of B2022 Games Operations Management, to be deployed to assist with unforeseen events or peaks of activity at venues and across the wider Games operations. The teams will be a mix of SIA licensed and NVQ 2 certified stewards under the leadership of a Supervisor and/or Supplier Company Representative.

Contract period: 6 Sept 2021 – 30 Sept 2022 (1 yr 1 mo)
Delivery: West Midlands · West Midlands
Second stage: 3–5 candidates invited to tenderVariant bids: not allowed
75241000 Public security services79620000 Supply services of personnel including temporary staff79710000 Security services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Commercial (Price and Sponsorship): 40%
Published award criteria (2)
  • Quality: 60
  • Commercial (Price and Sponsorship): 40
Lot distribution rule: Suppliers are able to bid for any lots and may win up to 3 lots, but no bidder is able to win lot 3 and lot 4.
Conditions of participation1
  • Suitability

    As set out in the procurement documents.

Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Mar 2021, 16:32 GMT
Last source update
26 Jan 2022, 14:15 GMT
Authority reference
VEN.EVS.001
FTS notice number
2022/S 000-002314
Classification (CPV)
Event servicesPublic security servicesSecurity servicesSupply services of personnel including temporary staff
Delivery area
West Midlands (UKG3)
Official registry OCID
ocds-h6vhtk-029eda Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As set out in the procurement documents.

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=661086622 GO Reference: GO-2022126-PRO-19541943

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
23 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

23 Apr 2021 → 26 Jan 2022 · 4 dates
  1. Submission deadline
    23 Apr 2021, 12:00 BST
  2. Invitations to tender expected
    10 May 2021, 00:00 BST
  3. Contract starts
    6 Sept 2021, 00:00 BST
  4. Notice published
    26 Jan 2022, 14:15 GMT

Notice history

2 events · 2 releases on Find a Tender · since 26 Jan 2022
  1. Status changed to complete
    26 Jan 2022, 14:15 GMT
  2. Buyer details updated
    26 Jan 2022, 14:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £1,608,1284 contracts exc. VAT
Bids received 9
Contracts signed 4latest 21 Jan 2022
Awarded toValueDateStatus
Lot 1 · Greenfield Venues1 award
FGH SECURITY LTDSME£132,258 †—Awarded
Lot 2 · Victoria Park1 award
Stadium Traffic Management LtdSME£216,139 †—Awarded
Lot 3 · City Venues1 award
FGH SECURITY LTDSME£956,712 †—Awarded
Lot 5 · Mobile Response Team1 award
FGH SECURITY LTDSME£303,019 †—Awarded

1 further award records carry no date or value.

Contracts

  • Lot 2 - Victoria Park · Stadium Traffic Management LtdSME

    Signed
    21 Jan 2022
    Value
    £216,139
    Period
    … – 30 Sept 2022
    Status
    active

  • Lot 1 - Greenfield Venues · FGH SECURITY LTDSME

    Signed
    13 Jan 2022
    Value
    £132,258
    Period
    … – 30 Sept 2022
    Status
    active

  • Lot 3 - City Venues · FGH SECURITY LTDSME

    Signed
    13 Jan 2022
    Value
    £956,712
    Period
    … – 30 Sept 2022
    Status
    active

  • Lot 5 - Mobile Response Team · FGH SECURITY LTDSME

    Signed
    13 Jan 2022
    Value
    £303,019
    Period
    … – 30 Sept 2022
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Greenfield Venues3bids———
2 · Victoria Park2bids———
3 · City Venues2bids———
5 · Mobile Response Team2bids———

Contracting authority & participating public bodies

2 public bodies on the notice

The Organising Committee for the 2022 Birmingham Commonwealth Games Ltd

Contracting authorityBody governed by public lawRecreation, culture and religion One Brindley Place, Birmingham, West Midlands, B1 2JBContact email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body LondonContact phone

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria