Official UK procurement notice
Framework for Workforce Technology Systems
Authority: Guy's and St Thomas' NHS Foundation Trust (Central government)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionFramework for locally delivered Workforce Systems which seeks to continue to support the NHS Long Term Plan and People Digital Plan by providing a route to market for all software systems and digital solutions in use, to support the management, deployment and development of jobs and staff and associated reporting and analytics.
- The authority expects to re-tender this requirement around 19 Aug 2026, 23:59 BST.
- No preliminary market engagement: Pre market engagement was conducted under the Public Contract Regulations (2015).
CPV: Administration software package · Analytical, scientific, mathematical or forecasting software package · Business analysis consultancy services · Business and management consultancy and related services · Compliance software package · Educational software package · Enterprise resource planning software package · Helpdesk and support services · Human resources management consultancy services · Industry specific software package · Library software package · License management software package · +18 more
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 34 bids on the busiest of 4 lots · 33 suppliers appointed
- Framework period
- 1 yr · up to 8 yrs from 18 Aug 2025
- Scheme runs until
- 1 Nov 2033
- Buyer regions
- GG, IM, JE, UK
- Supplier levy on call-offs (max %)
- 1% of call-off value
Who may buy through it
- Central government departments & their executive agencies
- Non-departmental public bodies
- National Health Service bodies, including Clinical Commissioning Groups, NHS trusts, NHS foundation trusts, a Special Health Authority and a Local Health Board in England and Wales and other constituent bodies in Wales, Scotland and Northern Ireland including but not limited to: the Scottish ambulance service
- All Local Authorities
- All Combined Authorities
- Police forces and other emergency services, including fire and rescue services, the maritime and Coast guard agency and other rescue authorities
- Educational establishments i.e. schools maintained by local authorities; academies; city technology colleges; further education establishments, and universities
- Registered social landlords (RSLs)
- Registered charities
- Devolved and other administrations within the British Isles
- Healthcare providers in the Channel Islands
- Departments of agencies and public bodies
Published description of the framework
Contracts to be awarded with and without further competition. Pricing catalogue has been assembled and is available to all customers to review.
- PR BHFT 0825 · Berkshire Healthcare NHS Foundation Trust · 29 Sept 2026
- ESTH - ER Tracker · Epsom and St Helier University Hospitals NHS Trust · 28 Sept 2026
- Medical Revalidation software · St George's University Hospitals NHS Foundation Trust · 24 Sept 2026
- Medical Revalidation Software · Epsom and St Helier University Hospitals NHS Trust · 10 Sept 2026
- CHS - Medical Revalidation · Croydon Health Services NHS Trust · 10 Sept 2026
Notices that name this framework as their framework in the official record, latest 5 of 11. Many call-offs are never published, so this is a floor, not utilisation.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotLot #1Workforce Technology SystemsAwardedRenewalPublished value£330,000,000
General Requirements "The delivery of workforce specific software" The scope of this lot shall initially include;
- Off the shelf systems and software (including general and mobile applications ("Apps"))
- Software / App development
- The development of systems / apps necessary to support their utilisation.
- Standardisation of data flows and associated Application Programming Interfaces (“APIs”) relevant to the product. The scope of this lot shall not include; - The ability to provide individual workforce members (People/Staff) - The role of carrying out Occupational Health assessments on individuals - The role of carrying out Clinical or Medical duties under supervision Whilst it is not envisaged that each Service Provider awarded to this lot will be capable of supplying all systems, Customers will have the ability to shortlist the most capable of bidders to provide their requirements. This will be manged through a shortlisting process based on the self-classification of each bidder's software solution(s) and the developmental capabilities of the bidder and the system once deployed. This lot is open to original equipment manufacturers only. Some example types of workforce software available under this lot are:
- E-recruitment, employment checks and onboarding
- Occupational Health
- Case Management, including wellbeing
- Wage Advance
- Expenses
- Rostering
- Job Planning
- Junior Doctor Module
- Scheduling
- Temporary Staffing
- Learning Management Systems
- Appraisal and revalidation
- Performance Management
- Succession Planning
- Clinical Supervision Additionally, any other workforce software which can be described as "Workforce Technology" may be considered here.
Lot #2Services for Integration, Deployment and InteroperabilityAwardedRenewalPublished value£250,000,000
General Requirements "The supply of solutions to support the delivery of workforce technology systems" The scope of this lot shall initially include;
- System training
- Implementation, Transformation and Transition Services
- Reporting and Analytics tools
- Development of interoperability capabilities between systems
- Integration of systems and processes
- Standardisation of data flows and associated APIs Additionally, any other services which can be described as integration, deployment and interoperability services relevant to Workforce Technology systems may be considered here.
Lot #3Professional Services and ConsultancyAwardedRenewalPublished value£117,000,000
General Requirements "The provision of Professional Services in the support of Workforce Technology Systems" The scope of this lot shall initially include;
- Systems gap analysis
- Specification Design
- Change Management
- Project Management
- Reporting and Analytics Reporting Additionally, any other services which can be described as professional services and consultancy relevant to Workforce Technology systems may be considered here.
Lot #4Overlay, User Experience and SupportAwardedRenewalPublished value£150,000,000
General Requirements "The delivery of overlay solutions to support employee experience" The scope of this Lot shall initially include;
- Single User Interfacing
- Customisation and standardisation
- System Policy Design and harmonisation
- Ticketing and support services
- User Experience Solutions Additionally, any other products or services which can be described as overlay, user experience or support systems and services relevant to Workforce Technology systems may be considered here.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Envelope: 90%
- Social Value: 10%
Published award criteria (2)
- Technical Envelope
- Social Value
- “Framework for Workforce Technology Systems” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- 1. Central government departments & their executive agencies 2. Non-departmental public bodies 3. National Health Service bodies, including Clinical Commissioning Groups, NHS trusts, NHS foundation trusts, a Special Health Authority and a Local Health Board in England and Wales and other constituent bodies in Wales, Scotland and Northern Ireland including but not limited to: the Scottish ambulance service 4. All Local Authorities 5. All Combined Authorities 6. Police forces and other emergency services, including fire and rescue services, the maritime and Coast guard agency and other rescue authorities 7. Educational establishments i.e. schools maintained by local authorities; academies; city technology colleges; further education establishments, and universities 8. Registered social landlords (RSLs) 9. Registered charities 10. Devolved and other administrations within the British Isles 11. Healthcare providers in the Channel Islands 12. Departments of agencies and public bodies · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 19 Aug 2026
- First published
- 10 Mar 2025, 11:53 GMT
- Last source update
- 8 Dec 2025, 17:56 GMT
- Award evaluation window
- Submission end – 4 Aug 2025
- FTS notice number
2025/S 000-008494- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04eae7Find a Tender
How it was run
Official notice- Appointment period ends
- 11 Apr 2025, 12:00 BST
- Clarification deadline
- 7 Apr 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 1% of call-off value
The Tendering Portal can be accessed via the link: health-family.force.com/s/Welcome ↗ All communications (including submission of Tenders) should be carried out via the e-Tendering Portal. The procurement documents are available for unrestricted full direct access, free of charge via the e-Tendering Portal. To access this opportunity you will need to register at health-family.force.com/s/Welcome ↗ as a Supplier and search for the opportunity C342338. To respond to this Invitation to Tender, Bidders must register on the portal, log in, complete the tender response documents and submit them via the e-tendering portal. Please note that any communication from NHS London Procurement Partnership (NHS LPP) regarding this tender will be via Atamis. Bidders must use the e-tendering messaging board for their communication with NHS LPP regarding this procurement. Should Tenderers have any queries, or having problems using the portal, they should contact the Atamis Helpdesk at: Phone: 0800 9956035 E-mail: [email protected]
Timeline
10 Mar 2025 → 8 Dec 2025 · 8 dates- Tender notice published10 Mar 2025, 11:53 GMT
- Clarification questions by7 Apr 2025, 16:00 BST
- Admission / appointment period endsperiod end, not a bid countdown11 Apr 2025, 12:00 BST
- Award decision expected by4 Aug 2025, 23:59 BST
- Contract starts18 Aug 2025, 00:00 BST
- Assessment summaries sent376 days ago10 Oct 2025, 00:00 BST
- Standstill ends358 days ago27 Oct 2025, 23:59 GMT
- Latest notice published316 days ago8 Dec 2025, 17:56 GMT
Notice history
6 events · 3 releases on Find a Tender · since 10 Mar 2025- Tender notice published10 Mar 2025, 11:53 GMTUK4
- Contract award notice published16 Oct 2025, 21:05 BSTUK6
- Status changed to complete16 Oct 2025, 21:05 BST
- Buyer details updated16 Oct 2025, 21:05 BST
- Contract signature expected30 Oct 2025, 23:59 GMTscheduled
- Contract details notice published8 Dec 2025, 17:56 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£1,000,000,000 is the framework's published maximum, restated by the publisher on 4 award rows. It is one ceiling, not 4 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Workforce Technology Systems1 award | |||
| AppLocum LimitedSME, Datix LimitedSME, HEALSGOOD AI LIMITEDSME, HEXARAD GROUP LIMITEDSME, ID Medical Group Limited, LOCUMTAP LTD t/a Patchwork +14 more31 Oct 2025 – 1 Nov 2026 · up to 1 Nov 2033Extensions: Extensions annually as per Open Framework | ceiling above | 10 Oct 2025 | Awarded |
| Lot 2 · Services for Integration, Deployment and Interoperability1 award | |||
| AppLocum LimitedSME, Cognizant Worldwide Ltd, Deliotte LLP, IBM Group, IBM UNITED KINGDOM LIMITED, Locums Nest LtdSME +2 more1 Nov 2025 – 1 Nov 2026 · up to 1 Nov 2033Extensions: Reopened under Open Framework Regulations | ceiling above | 10 Oct 2025 | Awarded |
| Lot 3 · Professional Services and Consultancy1 award | |||
| AppLocum LimitedSME, BOX3 LTDSME, Deliotte LLP, ID Medical Group Limited, KPMG, Locums Nest LtdSME +12 more1 Nov 2025 – 1 Nov 2025 · up to 1 Nov 2033Extensions: Reopening of framework under Open Framework Regulations | ceiling above | 10 Oct 2025 | Awarded |
| Lot 4 · Overlay, User Experience and Support1 award | |||
| AppLocum LimitedSME, Cognizant Worldwide Ltd, IBM Group, IBM UNITED KINGDOM LIMITED, Locums Nest LtdSME, My Health Care Support Ltd SME +2 more1 Nov 2025 – 1 Nov 2026 · up to 1 Nov 2033Extensions: Reopening of Framework under Open Framework Regulations | ceiling above | 10 Oct 2025 | Awarded |
Contracts
All 4 of these contracts carry the same published figure, £1,000,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 1 · AppLocum LimitedSME, Datix LimitedSME, HEALSGOOD AI LIMITEDSME, HEXARAD GROUP LIMITEDSME, ID Medical Group Limited, LOCUMTAP LTD t/a Patchwork +14 more
- Signed
- 17 Nov 2025
- Value
- ceiling above
- Period
- 17 Nov 2025 – 18 Nov 2026 · up to 1 Nov 2033 with extensions
- Status
- active
- Extensions
- Open Framework, opening annually.
Contract 2 · AppLocum LimitedSME, Cognizant Worldwide Ltd, Deliotte LLP, IBM Group, IBM UNITED KINGDOM LIMITED, Locums Nest LtdSME +2 more
- Signed
- 17 Nov 2025
- Value
- ceiling above
- Period
- 17 Nov 2025 – 18 Nov 2026 · up to 1 Nov 2033 with extensions
- Status
- active
- Extensions
- Open Framework, opening annually.
Contract 3 · AppLocum LimitedSME, BOX3 LTDSME, Deliotte LLP, ID Medical Group Limited, KPMG, Locums Nest LtdSME +12 more
- Signed
- 17 Nov 2025
- Value
- ceiling above
- Period
- 17 Nov 2025 – 18 Nov 2025 · up to 1 Nov 2033 with extensions
- Status
- active
- Extensions
- Open Framework, opening annually.
Contract 4 · AppLocum LimitedSME, Cognizant Worldwide Ltd, IBM Group, IBM UNITED KINGDOM LIMITED, Locums Nest LtdSME, My Health Care Support Ltd SME +2 more
- Signed
- 17 Nov 2025
- Value
- ceiling above
- Period
- 17 Nov 2025 – 18 Nov 2026 · up to 1 Nov 2033 with extensions
- Status
- active
- Extensions
- Open Framework, opening annually.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Workforce Technology Systems | 34final-stage tenders | 28 | 0 | — |
| 2 · Services for Integration, Deployment and Interoperability | 12final-stage tenders | 7 | 0 | — |
| 3 · Professional Services and Consultancy | 23final-stage tenders | 15 | 0 | — |
| 4 · Overlay, User Experience and Support | 11final-stage tenders | 6 | 0 | — |
Who bid
- wonAPPLOCUM LIMITEDSME · North West England · all lots
- did not winCARRADALE FUTURES HORIZON LIMITEDSME · South East England · 1
- did not winCLARITY WORKFORCE TECHNOLOGY LIMITEDSME · Greater London · 1
- did not winDIGITAL STAFF SOLUTIONS LTDSME · Greater London · 1
- wonHEALSGOOD AI LIMITEDSME · East of England · 1
- wonHEXARAD GROUP LIMITEDSME · Greater London · 1
- wonID MEDICAL GROUP LIMITED · South East England · 1, 3
- wonLiaison Financial Services Limited · West Midlands · 1
- wonLOCUMS NEST LTDSME · Greater London · all lots
- did not winMarino Software LimitedSME · 1
- did not winMedical Banks LimitedSME · 1
- wonMY HEALTH CARE SUPPORT LTDSME · Greater London · all lots
- wonLOCUMTAP LTDSME · Greater London · 1
- wonPEGASYSTEMS LIMITED · South East England · 1
- did not winPLUS US WORKFORCE SERVICES LLPSME · North West England · 1, 3
- wonRETINUE SOLUTIONS LIMITED · Greater London · 1, 3, 4
- wonALLOCATE SOFTWARE LIMITED · Greater London · 1
- did not winROTAMAP LIMITEDSME · Greater London · 1
- did not winSARD JV LTD.SME · South East England · 1, 3
- did not winTEACHER BOOKER LTDSME · Greater London · 1
- wonCOGNIZANT WORLDWIDE LIMITED · Greater London · 2, 3, 4
- wonDELOITTE LLP · Greater London · 2, 3
- wonIBM United Kingdom Limited · South East England · 2, 3, 4
- wonNEO TECHNOLOGY LIMITEDSME · Greater London · 2, 3
- wonBOX3 LTDSME · Greater London · 3
- did not winERNST & YOUNG LLP · Greater London · 3, 2, 4
- did not winEVOLUTION RECRUITMENT SOLUTIONS LTDSME · North West England · 3
- wonKPMG LLP · Greater London · 3, 2, 4
- did not winPRICEWATERHOUSECOOPERS LLP · Greater London · 3
- did not winROI International UK LTDSME · Greater London · 3
- did not winSTEP5 CONSULT LTDSME · South East England · 3
- wonVE3 GLOBAL LTDSME · Greater London · 3, 4, 2
- did not winAVATURE LIMITEDSME · Greater London · all lots
- did not winBiznusSoft, Inc.SME · all lots
- did not winBLUEROSE TECHNOLOGIES LIMITEDSME · Greater London · 1
- did not winBLUM HEALTH LTDSME · North West England · 1, 3
- did not winHEALTHROTA LIMITEDSME · Greater London · 1
- did not winKINSEED LIMITEDSME · Greater London · 1
- did not winKRUVI SOLUTIONS LIMITEDSME · Greater London · 1
- did not winLANTUM LTDSME · Greater London · 1
- did not winMTX CONSULTING UK LIMITEDSME · Greater London · 1
- did not winNEUVEN SOLUTIONS LIMITED · North West England · 1
- did not winOLEEO LIMITEDSME · Greater London · 1
- did not winOneTouch HealthSME · 1
- did not winPLACE MEDICAL UK LTDSME · Greater London · 1
- did not winSTAFFSCANNER LTDSME · Scotland · 1
- did not winHEALTH SYSTEMS SUPPORT LIMITEDSME · South East England · 3
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
48 commercial parties on the notice · 33 awarded- ALLOCATE SOFTWARE LIMITEDFramework contractor
- APPLOCUM LIMITEDFramework contractor
- AVATURE LIMITEDBidder / tenderer
- BLUEROSE TECHNOLOGIES LIMITEDBidder / tenderer
- BLUM HEALTH LTDBidder / tenderer
- BOX3 LTDFramework contractor
- BiznusSoft, Inc.Bidder / tenderer
- CARRADALE FUTURES HORIZON LIMITEDFramework contractor
- CLARITY WORKFORCE TECHNOLOGY LIMITEDFramework contractor
- COGNIZANT WORLDWIDE LIMITEDFramework contractor
Show 38 more suppliers
- DELOITTE LLPFramework contractor
- DIGITAL STAFF SOLUTIONS LTDFramework contractor
- ERNST & YOUNG LLPFramework contractor
- EVOLUTION RECRUITMENT SOLUTIONS LTDFramework contractor
- HEALSGOOD AI LIMITEDFramework contractor
- HEALTH SYSTEMS SUPPORT LIMITEDBidder / tenderer
- HEALTHROTA LIMITEDBidder / tenderer
- HEXARAD GROUP LIMITEDFramework contractor
- IBM LIMITEDFramework contractor
- IBM United Kingdom LimitedFramework contractor
- ID MEDICAL GROUP LIMITEDFramework contractor
- KINSEED LIMITEDBidder / tenderer
- KPMG LLPFramework contractor
- KRUVI SOLUTIONS LIMITEDBidder / tenderer
- LANTUM LTDBidder / tenderer
- LOCUMS NEST LTDFramework contractor
- LOCUMTAP LTDFramework contractor
- Liaison Financial Services LimitedFramework contractor
- MTX CONSULTING UK LIMITEDBidder / tenderer
- MY HEALTH CARE SUPPORT LTDFramework contractor
- Marino Software LimitedFramework contractor
- Medical Banks LimitedFramework contractor
- NEO TECHNOLOGY LIMITEDFramework contractor
- NEUVEN SOLUTIONS LIMITEDBidder / tenderer
- OLEEO LIMITEDBidder / tenderer
- OneTouch HealthBidder / tenderer
- PEGASYSTEMS LIMITEDFramework contractor
- PLACE MEDICAL UK LTDBidder / tenderer
- PLUS US WORKFORCE SERVICES LLPFramework contractor
- PRICEWATERHOUSECOOPERS LLPFramework contractor
- RETINUE SOLUTIONS LIMITEDFramework contractor
- ROI International UK LTDFramework contractor
- ROTAMAP LIMITEDFramework contractor
- SARD JV LTD.Framework contractor
- STAFFSCANNER LTDBidder / tenderer
- STEP5 CONSULT LTDFramework contractor
- TEACHER BOOKER LTDFramework contractor
- VE3 GLOBAL LTDFramework contractor
Official documents & specifications (60)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
31 further documents are listed in the JSON mirror.