Find a TenderAwarded
Published 17 Apr 2023, 09:01 BST

Official UK procurement notice

Framework for the Provision of Servicing and Maintenance of Controlled Access Equipment

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 7 public authorities

Framework agreementServicesOpen procedureSME suitable
Framework ceiling (notional)£755,000framework ceiling, not attributable revenue
Submissions closed 22 May 2023awarded 27 Jul 2023
Framework period 4 yrsends 31 Aug 2027 · extension options published · starts 1 Sept 2023

What is being bought

Published requirement description

This service only contract is for the biannual planned preventative and the responsive maintenance of controlled access equipment including automatic doors, roller shutters, bay doors, sliding gates and car park barriers.

The contract shall be for the provision of all labour, specified materials, transport and overheads for maintaining the equipment included within the scope of this specification in the establishments detailed in the Pricing Matrix .

All maintenance shall be in accordance with the relevant manufacturer's instructions, British Standards and Codes of Practice, and the current Health and Safety Legislation and include the additional requirements of this contract where applicable.

Responsive Maintenance

A working hours callout facility is required to deliver responsive maintenance activities as described later in this document with a 4-hour response limit deliverable 24/7.

Please note this is a Single Supplier Framework.

CPV: Barrier components · Car park control equipment · Repair and maintenance services of security equipment

How this framework works

From the published notice
Places
up to 1 suppliers · 6 bids received (6.0 per place) · 1 appointed (full)
Framework period
4 yrs from 1 Sept 2023

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsPublished value£755,000
Contract period: 1 Sept 2023 – 31 Aug 2027 (4 yrs)
Delivery: UK · Staffordshire
Extensions: Options to extend for a further 2 x 12 month to the 31 August 2026 and 31 August 2027Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20
  • Price: 80
Conditions of participation1
  • Technical & professional ability

    Staffordshire County Council require its successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:

    To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗

    Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of 'SILVER') or other equivalent bodies, offer such a service.

    Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above

    Note 2 - where brand names are mentioned, the Authority will consider equivalents

    Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award

    PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).

    Suppliers are required to make sure trained members of staff meet the competency requirements detailed in points below:

    All personnel must evidence successful completion of a City and Guilds Electrical qualification.

    All personnel must evidence successful completion of at least two of the following qualifications:

    NVQ Door Systems Level 2

    NVQ Engineering Production Level 3

    NVQ Gate and Barrier Level 2

    NVQ Door and Shutter Systems

    All personnel must evidence training for working at heights wi…

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework for the Provision of Servicing and Maintenance of Controlled…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
17 Apr 2023, 09:01 BST
Last source update
22 Aug 2023, 13:57 BST
Award evaluation window
22 May 2023 – …
Authority reference
IA3042
FTS notice number
2023/S 000-024635
Classification (CPV)
Barrier componentsCar park control equipmentRepair and maintenance services of security equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03bf01 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
22 May 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
22 May 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

22 May 2023 → 1 Sept 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    22 May 2023, 12:00 BST
  2. Bids opened
    22 May 2023, 13:00 BST
  3. Notice published
    22 Aug 2023, 13:57 BST
  4. Contract starts
    1 Sept 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Aug 2023, 13:57 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 66 from SMEs
Contracts signed 1latest 27 Jul 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 024635-2023-1

    Signed
    27 Jul 2023
    Value
    £755,000
    Period
    … – 31 Aug 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic6——

Contracting authority & participating public bodies

4 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Tipping Street, STAFFORD, West Midlands, ST162DHContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • Cannock Chase District CouncilContracting authority Cannock, West MidlandsContact name, email, phone
  • South Staffordshire District CouncilContracting authority Codsall, South Staffordshire, West MidlandsContact name, email, phone
  • Stafford Borough CouncilContracting authority Stafford, West MidlandsContact email

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.