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Published 29 Sept 2025, 15:32 BST

Official UK procurement notice

Framework for the Provision of Corporate Cleaning Services Lots 1-5

Official notice

Authority: City & County of Swansea (Local council)

Framework agreement5 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL18)
Framework ceiling (notional)£680,000total for 5 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 20 Apr 2026awarded 23 Jun 2026
Awarded to ADAPT BUSINESS SERVICES LIMITED +10 more5 awards
Framework period 1 yrends 30 Apr 2027 · up to 30 Apr 2030 with extensions · starts 1 May 2026

What is being bought5 lots · detail below

Published requirement description

A multi‑lot framework for the planned and reactive cleaning of soft furnishings within libraries, together with additional lots covering daily and out‑of‑hours cleaning at the Quadrant Bus Station, window cleaning across the bus station and other corporate buildings, and the routine and seasonal cleaning of public conveniences

  • The authority expects to re-tender this requirement around 1 Jul 2030, 23:59 BST.

CPV: Accommodation, building and window cleaning services · Cleaning services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 99 suppliers · 11 bids on the busiest of 4 lots (0.1 per place) · 11 appointed
Framework period
1 yr · up to 4 yrs from 1 May 2026
Published description of the framework

mini competition

Lots and requirements (5)Procurement structure

5 lots · all with a published value · same evaluation weights on every lot

Every one of these 3 lots carries the same published figure, £40,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Cleaning of Upholstery and CarpetsAwardedRenewal 1 yrSMEVCSEceiling above

Cleaning of Upholstery and Carpets primarily at libraries in Swansea but to include other premises as required.

Contract period: 1 May 2026 – 30 Apr 2027 (1 yr) · up to 30 Apr 2030 with extensions
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Council may add or remove premises during the framework term and may request additional planned or reactive soft‑furnishing cleaning as required, including ad‑hoc or incident‑based cleaning. The scope may be varied to reflect changes in the library estate or service needs · The framework includes optional extensions of up to 36 months.
90910000 Cleaning services90911000 Accommodation, building and window cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    To be confirmed in tender documents

  • Technical & professional ability

    To be confirmed in tender documents

Lot #2Corporate Window CleaningAwardedRenewal 1 yrSMEVCSEceiling above

To provide Window Cleaning Services at primarily Residential and Day Care Services with the facility to call off to additional premises.

Contract period: 1 May 2026 – 30 Apr 2027 (1 yr) · up to 30 Apr 2030 with extensions
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Council may add further corporate buildings to the window‑cleaning schedule, adjust cleaning frequencies, or request additional internal or external glazing to be included during the framework term. The Council may also opt to run a mini‑competition where job value or operational needs justify it. · The framework includes optional extensions of up to 36 months.
90910000 Cleaning services90911000 Accommodation, building and window cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    To be confirmed in the tender documents

  • Technical & professional ability

    To be confirmed in the tender documents

Lot #3Cleaning at Quadrant Bus StationAwardedRenewal 1 yrSMEVCSEPublished value£280,000

Daily cleaning at Quadrant Bus Station with periodic deep cleans

Contract period: 1 May 2026 – 30 Apr 2027 (1 yr) · up to 30 Apr 2030 with extensionsValue: £280,000 exc. VAT · £336,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Council may instruct additional reactive or ad‑hoc cleaning tasks, amend cleaning hours to reflect operational pressures, or include further areas within the bus station footprint should service needs change. · The framework includes optional extensions of up to 36 months.
90910000 Cleaning services90911000 Accommodation, building and window cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    To be confirmed in the tender documents

  • Technical & professional ability

    To be confirmed in the tender documents

Lot #4Window Cleaning at Quadrant Bus StationAwardedRenewal 1 yrSMEVCSEceiling above

To provide quarterly internal and exterior window/door and ledge cleaning to ensure the station exhibits a clean and welcoming appearance for users.

Contract period: 1 May 2026 – 30 Apr 2027 (1 yr) · up to 30 Apr 2030 with extensions
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Council may add to the cleaning schedule on an adhoc basis.. · The framework includes optional extensions of up to 36 months.
90910000 Cleaning services90911000 Accommodation, building and window cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    To be confirmed in the tender documents

  • Technical & professional ability

    To be confirmed in the tender documents

Lot #5Public Convenience CleaningAwardedRenewal 1 yrSMEVCSEPublished value£248,000

To provide the seasonal cleansing of 9 public conveniences 4 times per day on weekdays, weekends and Bank Holidays for 16 weeks (roughly mid-May to early September 2026) at the following locations/ facilities:

Contract period: 1 May 2026 – 30 Apr 2027 (1 yr) · up to 30 Apr 2030 with extensionsValue: £248,000 exc. VAT · £297,600 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The Council may add or remove public convenience sites during the framework term and may vary cleaning frequencies on a adhoc basis · The framework includes optional extensions of up to 36 months.
90910000 Cleaning services90911000 Accommodation, building and window cleaning services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    To be confirmed in the tender documents

  • Technical & professional ability

    To be confirmed in the tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Method Statement Questions: 30%
  • Cost: 70%
Published award criteria (2)
  • Method Statement Questions
  • Cost
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework for the Provision of Corporate Cleaning Services Lots 1-5” is a framework: the contest is a place on its panel, up to 99 suppliers, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Jul 2030
First published
29 Sept 2025, 15:32 BST
Last source update
11 Sept 2026, 15:32 BST
Award evaluation window
Submission end – 24 Apr 2026
Authority reference
CCS-25-230
FTS notice number
2026/S 000-024328
Latest notice
Contract details notice (UK7)
Classification (CPV)
Accommodation, building and window cleaning servicesCleaning services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-05a43b Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: CY, EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
20 Apr 2026, 12:00 BST
Clarification deadline
13 Apr 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
cy, en
Detailed submission instructions & authority contactsFrom official release

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

Timeline

29 Sept 2025 → 11 Sept 2026 · 10 dates
  1. Planning notice published388 days ago
    29 Sept 2025, 15:32 BST
  2. Next notice expected318 days ago
    8 Dec 2025, 23:59 GMT
  3. Tender notice published218 days ago
    18 Mar 2026, 08:21 GMT
  4. Clarification questions by192 days ago
    13 Apr 2026, 12:00 BST
  5. Admission / appointment period ends185 days ago · period end, not a bid countdown
    20 Apr 2026, 12:00 BST
  6. Award decision expected by181 days ago
    24 Apr 2026, 23:59 BST
  7. Contract starts175 days ago
    1 May 2026, 00:00 BST
  8. Assessment summaries sent115 days ago
    30 Jun 2026, 00:00 BST
  9. Standstill ends104 days ago
    10 Jul 2026, 23:59 BST
  10. Latest notice published41 days ago
    11 Sept 2026, 15:32 BST

Notice history

13 events · 6 releases on Find a Tender · since 29 Sept 2025
  1. Planned procurement notice published
    29 Sept 2025, 15:32 BST
    UK3
  2. Planned procurement notice published
    24 Nov 2025, 10:51 GMT
    UK3
  3. Deadline moved to 12 Jan 2026, 12:00 GMT
    24 Nov 2025, 10:51 GMT
    +47 days · was 26 Nov 2025, 12:00 GMT
  4. Tender notice published
    18 Mar 2026, 08:21 GMT
    UK4
  5. Published value updated to £680,000
    18 Mar 2026, 08:21 GMT
    was £744,000
  6. Status changed to active
    18 Mar 2026, 08:21 GMT
  7. Deadline moved to 13 Apr 2026, 12:00 BST
    18 Mar 2026, 08:21 GMT
    +91 days · was 12 Jan 2026, 12:00 GMT
  8. Tender notice published
    8 Apr 2026, 15:17 BST
    UK4
  9. Deadline moved to 20 Apr 2026, 12:00 BST
    8 Apr 2026, 15:17 BST
    +7 days · was 13 Apr 2026, 12:00 BST
  10. Contract award notice published
    1 Jul 2026, 13:28 BST
    UK6
  11. Status changed to complete
    1 Jul 2026, 13:28 BST
  12. Contract signature expected
    13 Jul 2026, 23:59 BST
    scheduled
  13. Contract details notice published
    11 Sept 2026, 15:32 BST
    UK7
Routine re-releases (6)
  • 2026-03: 1 release · 18 Mar 2026
  • 2025-11: 1 release · 24 Nov 2025
  • 2025-09: 1 release · 29 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 115 awards · see the list ↓
Bids received 1111 from SMEs · busiest of 4 lots
Contracts signed 4latest 26 Jun 2026
Awarded toValueDateStatus
Lot 1 · Cleaning of Upholstery and Carpets1 award
1ST CHOICE PRO CLEANING SERVICES LTDSME, BELL CLEANING SERVICES LTDSME, Cleaning SolutionsSME, PRIMEGUARD CARPET CARE LTDSME, ULTIMATE CLEANING & MAINTENANCE GROUP LTDSME13 Jul 2026 – 12 Jul 2027 · up to 12 Jul 2030Extensions: up to 36 months£100,0005 Jun 2026Awarded
Lot 2 · Corporate Window Cleaning1 award
ADAPT BUSINESS SERVICES LIMITEDSME, APT ICC LTDSME, CLEARLY BETTER CLEANING LTDSME, JCH EXTERIOR CLEANING SPECIALISTS LTDSME, OS1 LimitedSME13 Jul 2026 – 12 Jul 2027 · up to 12 Jul 2030Extensions: up to 36 months£40,00023 Jun 2026Awarded
Lot 3 · Cleaning at Quadrant Bus Station1 award
APT ICC LTDSMECleaning at Swansea Bus Station13 Jul 2026 – 12 Jul 2027 · up to 12 Jul 2030Extensions: Up to 36 months£296,86423 Jun 2026Awarded
Lot 4 · Window Cleaning at Quadrant Bus Station1 award
CDC Specialists LtdSMEWindow Cleaning at Swansea Bus Station13 Jul 2026 – 12 Jul 2027 · up to 12 Jul 2030Extensions: Up to 36 months£17,92021 May 2026Awarded
Lot 5 · Public Convenience Cleaning1 award
supplier not published—22 Jun 2026Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Cleaning of Upholstery and Carpets9final-stage tenders · 13 at stage one90—
2 · Corporate Window Cleaning8final-stage tenders · 12 at stage one80—
3 · Cleaning at Quadrant Bus Station11final-stage tenders · 17 at stage one110—
4 · Window Cleaning at Quadrant Bus Station10final-stage tenders · 12 at stage one100—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Framework contractors & participating bidders

11 commercial parties on the notice
  • 1ST CHOICE PRO CLEANING SERVICES LTDFramework contractorGB-PPON: PGXN-4624-BPYL 9 Caxton House Broad Street, Cambourne,, Cambridge, East of England, CB23 6JNContact email
  • ADAPT BUSINESS SERVICES LIMITEDFramework contractorGB-PPON: PBQL-5521-YNQD Canolfan Gorseinon Millers Drive, Swansea, Wales, SA4 4QNContact email
  • APT ICC LTDFramework contractorGB-PPON: PLCY-9296-DZZP Crown House Unit F, Tredegar, Wales, NP22 4EFContact email
  • BELL CLEANING SERVICES LTDFramework contractorGB-PPON: PNMC-2851-HLRG Venta House Unit 9a Port Road, Maesglas Retail Park,, Newport, Wales, NP20 2NSContact email
  • CDC Specialists LtdFramework contractorGB-PPON: PJCV-8393-DMDV 1-4 Ty Mawr Lane, Cardiff, Wales, CF14 2AZContact email
  • CLEARLY BETTER CLEANING LTDFramework contractorGB-PPON: PDVB-5489-ZGCJ 5 Alyson Way, Bridgend, Wales, CF35 6TPContact email
  • Cleaning SolutionsFramework contractorGB-PPON: PJRW-3892-DXZD 214b Corsham Road, Wiltshire, South West, SN12 8QFContact email
  • JCH EXTERIOR CLEANING SPECIALISTS LTDFramework contractorGB-PPON: PNNR-1574-MCTY 17 St. Marks Close, Pontyclun, Wales, CF72 9SSContact email
  • OS1 LimitedFramework contractorGB-PPON: PGZB-2262-DQXN 126 west cross lane, Swansea, Wales, SA3 5NGContact email
  • PRIMEGUARD CARPET CARE LTDFramework contractorGB-PPON: PXQG-4123-YHBG 4 Limeslade Close, Cardiff, Wales, CF5 3BDContact email
  • ULTIMATE CLEANING & MAINTENANCE GROUP LTDFramework contractorGB-PPON: PWHD-2847-HTJR Rees-Jones House 63a Courtney Street, Manselton, Swansea, Wales, SA5 9NRContact email

Official documents & specifications (14)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
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  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
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  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender