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Published 1 Mar 2023, 08:27 GMT

Official UK procurement notice

Invitation to Tender to join the Framework for the provision of bed and breakfast / hotel accommodation for use as temporary accommodation 2nd reopening

Official notice

Authority: Herefordshire Council (Local council)

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: West Midlands (UKG11)South West (UKK13)Wales (UKL21)
Framework ceiling (notional)£2,000,000envelope for 3 lots · framework ceiling, not attributable revenue
Submissions closed 20 Mar 2024awarded 13 May 2024
Lots 3see the lot list below
Framework period 3 yrs 11 moends 30 Jun 2027 · starts 1 Jul 2023

What is being bought3 lots · detail below

Published requirement description

the establishment of a "Flexible" Framework (here after referred to as the "Framework") for the procurement of bed and breakfast / hotel accommodation for use as temporary accommodation. The Framework will be established under the Light Touch Regime and therefore applies the flexibilities afforded under regulation 76 of the Public Contracts Regulations 2015. These flexibilities include the re-opening of the Framework to allow new entrants periodically. The tender will include three separate Lots outlined below. Providers will be permitted to bid for one, two or three lots depending upon the accommodation they are able to offer:

  • Lot 1 Ensuite bedroom- single person accommodation
  • Lot 2 Ensuite bedroom - couples accommodation
  • Lot 3 Ensuite family bedroom (or rooms) - family accommodation

CPV: Hotel accommodation services · Hotel, restaurant and retail trade services · Services provided by bed and breakfast establishments

How this framework works

From the published notice
Bids received
5 bids received · 6 suppliers appointed
Framework period
3 yrs 11 mo from 1 Jul 2023

Lots and requirements (3)Procurement structure

3 lots · all with a published value · evaluation weights differ by lot
Lot #1Ensuite bedroom– single person accommodation 3 yrs 11 moPublished value£1,000,000

This procurement process relates to the establishment of a “Flexible” Framework (here after referred to as the “Framework”) for the procurement of bed and breakfast / hotel accommodation for use as temporary accommodation. The Framework will be established under the Light Touch Regime and therefore applies the flexibilities afforded under regulation 76 of the Public Contracts Regulations 2015. These flexibilities include the re-opening of the Framework to allow new entrants periodically.

The tender will include three separate Lots outlined below. Providers will be permitted to bid for one, two or three lots depending upon the accommodation they are able to offer:

  • Lot 1 Ensuite bedroom– single person accommodation
  • Lot 2 Ensuite bedroom – couples accommodation
  • Lot 3 Ensuite family bedroom (or rooms) – family accommodation
Contract period: 1 Jul 2023 – 30 Jun 2027 (3 yrs 11 mo)
Delivery: West Midlands, South West, Wales
Variant bids: not allowed
55270000 Services provided by bed and breakfast establishments
Lot #2Ensuite bedroom – couples accommodationCancelled 4 yrsPublished value£600,000

Bed and breakfast / hotel accommodation for use as temporary accommodation:

Lot 2 Ensuite bedroom – couples accommodation

Contract period: 1 Jul 2023 – 30 Jun 2027 (4 yrs)
Delivery: West Midlands, South West, Wales
Variant bids: not allowed
55270000 Services provided by bed and breakfast establishments
Lot #3Ensuite family bedroom (or rooms) – family accommodationCancelled 4 yrsPublished value£400,000

establishment of a "Flexible" Framework (here after referred to as the "Framework") for the procurement of bed and breakfast / hotel accommodation for use as temporary accommodation. The Framework will be established under the Light Touch Regime and therefore applies the flexibility afforded under regulation 76 of the Public Contracts Regulations 2015. These flexibility include the re-opening of the Framework to allow new entrants periodically. The tender will include three separate Lots outlined below. Providers will be permitted to bid for one, two or three lots depending upon the accommodation they are able to offer:

  • Lot 1 Ensuite bedroom- single person accommodation
  • Lot 2 Ensuite bedroom - couples accommodation
  • Lot 3 Ensuite family bedroom (or rooms) - family accommodation
Contract period: 1 Jul 2023 – 30 Jun 2027 (4 yrs)
Delivery: West Midlands, South West, Wales
Variant bids: not allowed
55110000 Hotel accommodation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotPriceSplit
1 · Ensuite bedroom– single person accommodation100
2 · Ensuite bedroom – couples accommodation100
3 · Ensuite family bedroom (or rooms) – family accommodation200
What this means for your bid
  • Price carries 100–200 points depending on the lot; most lots put it at 100 points.
  • “Invitation to Tender to join the Framework for the provision of bed…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
1 Mar 2023, 08:27 GMT
Last source update
13 May 2024, 09:41 BST
Award evaluation window
20 Feb 2024 – …
Authority reference
DN712059
FTS notice number
2024/S 000-015090
Classification (CPV)
Hotel accommodation servicesHotel, restaurant and retail trade servicesServices provided by bed and breakfast establishments
Delivery area
West Midlands (UKG11)South West (UKK13)Wales (UKL21)
Official registry OCID
ocds-h6vhtk-03ad15 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
20 Mar 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
20 Feb 2024, 12:20 GMT
Detailed submission instructions & authority contactsFrom official release

www.procontract.due-north.com ↗

Timeline

1 Jul 2023 → 13 May 2024 · 4 dates
  1. Contract starts
    1 Jul 2023, 00:00 BST
  2. Bids opened
    20 Feb 2024, 12:20 GMT
  3. Admission / appointment period endsperiod end, not a bid countdown
    20 Mar 2024, 12:00 GMT
  4. Notice published
    13 May 2024, 09:41 BST

Notice history

4 events · 4 releases on Find a Tender · since 14 Sept 2023
  1. Status changed to complete
    14 Sept 2023, 11:29 BST
  2. Status changed to active
    20 Feb 2024, 12:03 GMT
  3. Deadline moved to 20 Mar 2024, 12:00 GMT
    20 Feb 2024, 12:03 GMT
    +355 days · was 31 Mar 2023, 12:00 BST
  4. Status changed to complete
    13 May 2024, 09:41 BST
Routine re-releases (4)
  • 2023-03: 1 release · 1 Mar 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 53 from SMEs
Contracts signed 13latest 13 May 2024

13 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 015090-2024-1

    Signed
    13 May 2024
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 3 Ensuite family bedroom (or rooms) – family accommodation

    Signed
    13 Sept 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 1 Ensuite bedroom– single person accommodation

    Signed
    13 Sept 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 2 Ensuite bedroom – couples accommodation

    Signed
    13 Sept 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 3 Ensuite family bedroom (or rooms) – family accommodation

    Signed
    1 Sept 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 1 Ensuite bedroom– single person accommodation

    Signed
    1 Sept 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 2 Ensuite bedroom – couples accommodation

    Signed
    1 Sept 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 1 Ensuite bedroom– single person accommodation

    Signed
    30 Aug 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 3 Ensuite family bedroom (or rooms) – family accommodation

    Signed
    30 Aug 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 1 Ensuite bedroom– single person accommodation

    Signed
    30 Aug 2023
    Value
    —
    Status
    active

  • Lot 2 Ensuite bedroom – couples accommodation

    Signed
    30 Aug 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 2 Ensuite bedroom – couples accommodation

    Signed
    30 Aug 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

  • Lot 3 Ensuite family bedroom (or rooms) – family accommodation

    Signed
    30 Aug 2023
    Value
    —
    Period
    … – 30 Jun 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Ensuite bedroom– single person accommodation5bids · 5 electronic——£1 – £1,000,000
2 · Ensuite bedroom – couples accommodation5bids · 5 electronic——£1 – £600,000
3 · Ensuite family bedroom (or rooms) – family accommodation5bids · 5 electronic3—£1 – £2,000,000
Whole notice5bids · 5 electronic——£1 – £2,000,000

Contracting authority & participating public bodies

Herefordshire Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities Council Offices, Plough Lane, Hereford, West Midlands, HR4 0LEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Hereford CouncilReview body HerefordContact email
  • Herefordshire County and District CouncilReview body hereford

Framework contractors & participating bidders

11 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.