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Published 12 Jan 2023, 17:06 GMT

Official UK procurement notice

Framework for the Provision of Asbestos Consultancy Services

Official notice

Authority: Kirklees Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Architecture & Engineering (71)Cleaning & Environmental Services (90) Delivery: Yorkshire & Humber (UKE44)
Framework ceiling (notional)£7,500,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 13 Feb 2023awarded 22 Mar 2023
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Tenders were invited by the Council from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of Asbestos Consultancy Services (the "Services") under a proposed Framework Agreement.

The Framework Agreement will allow for the Council to discharge their duties by providing access to the following Services, including but not limited to:

  • Asbestos management and refurbishment & demolition surveys;
  • Air monitoring and four stage clearances;
  • Bulk sampling and bulk sample analysis;
  • Re-inspections;
  • Reactive response and call out;
  • Training;
  • Expert witness;
  • Access equipment (as required to carry out works); and
  • Individual staff rates for practitioners etc.

The Framework comprises two Lots:

Lot 1 - Kirklees Council Corporate Landlord

Lot 2 - Kirklees Council Housing and Neighbourhoods

CPV: Asbestos removal services · Building surveying services · Environmental monitoring for construction

How this framework works

From the published notice
Bids received
14 bids on the busiest of 2 lots · 10 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Kirklees Council Corporate LandlordAwardedRenewalPublished value£1,500,000

Lot One is for the provision of these services across the Kirklees Corporate property portfolio including buildings such as schools, offices, and retail.

The Framework Agreement will allow for the Council to discharge their duties by providing access to the following Services, including but not limited to:

  • Asbestos management and refurbishment & demolition surveys;
  • Air monitoring and four stage clearances;
  • Bulk sampling and bulk sample analysis;
  • Re-inspections;
  • Reactive response and call out;
  • Training;
  • Expert witness;
  • Access equipment (as required to carry out works); and
  • Individual staff rates for practitioners etc.
Delivery: Yorkshire & Humber · Kirklees
Extensions: Initial Framework Period: 3rd April 2023 - 2nd April 2025 with the provision to extend for up to two (2) twelve (12) month periods. · Prior to the expiry of this Framework, a further procurement exercise will be undertaken to ensure a mechanism is in place for future asbestos consultancy requirements.Variant bids: not allowed
71313450 Environmental monitoring for construction71315300 Building surveying services
Lot #2Kirklees Council Housing and NeighbourhoodsAwardedRenewalPublished value£6,000,000

Lot Two is for the provision of these services to the Kirklees Homes & Neighbourhoods portfolio, primarily for domestic properties and offices.

The Framework Agreement will allow for the Council to discharge their duties by providing access to the following Services, including but not limited to:

  • Asbestos management and refurbishment & demolition surveys;
  • Air monitoring and four stage clearances;
  • Bulk sampling and bulk sample analysis;
  • Re-inspections;
  • Reactive response and call out;
  • Training;
  • Expert;
  • Access equipment (as required to carry out works); and
  • Individual staff rates for practitioners etc.
Delivery: Yorkshire & Humber · Kirklees
Extensions: Initial Framework Period: 3rd April 2023 - 2nd April 2025 with the provision to extend for up to two (2) twelve (12) month periods. · Prior to the expiry of this Framework, a further procurement exercise will be undertaken to ensure a mechanism is in place for future asbestos consultancy requirements.Variant bids: not allowed
71313450 Environmental monitoring for construction71315300 Building surveying services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published sub-criteria (8)
  • Survey Quality Review: 10%
  • Investigation process on a completed four stage clearance: 10%
  • Risks and Issues: 10%
  • Staff Competence Monitoring: 10%
  • Turnaround timescales: 10%
  • Complaints procedure: 10%
  • Safeguarding: 10%
  • price: 30%
Published award criteria (8)
  • Survey Quality Review: 10%
  • Investigation process on a completed four stage clearance: 10%
  • Risks and Issues: 10%
  • Staff Competence Monitoring: 10%
  • Turnaround timescales: 10%
  • Complaints procedure: 10%
  • Safeguarding: 10%
  • Price: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Framework for the Provision of Asbestos Consultancy Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Jan 2023, 17:06 GMT
Last source update
3 Apr 2023, 16:33 BST
Award evaluation window
13 Feb 2023 – …
Authority reference
KMCFM-023
FTS notice number
2023/S 000-009698
Classification (CPV)
Asbestos removal servicesBuilding surveying servicesEnvironmental monitoring for construction
Delivery area
Yorkshire & Humber (UKE44)
Official registry OCID
ocds-h6vhtk-03970d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Kirklees Council incorporated a minimum 10 calendar day standstill period at the point information on entering into the agreement was issued to participating economic operators.

Additional information may be requested from the addressee found in I.1).

If an appeal regarding entering into the agreement has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).

Following the correct implementation of the 10 day standstill period and publication of appropriate notices the court may only award damages as the agreement has been entered into.

Publisher note: The contracting authority considered that this framework agreement was suitable for economic operators that are small or medium enterprises ('SMEs'). However, any selection of economic operators was based solely on the criteria set out for the procurement, and suppliers were appointed to the framework on the basis of the most economically advantageous tenders.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
13 Feb 2023, 13:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
13 Feb 2023, 13:01 GMT
Detailed submission instructions & authority contactsFrom official release

yortender.eu-supply.com/login.asp ↗

Timeline

13 Feb 2023 → 3 Apr 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    13 Feb 2023, 13:00 GMT
  2. Bids opened
    13 Feb 2023, 13:01 GMT
  3. Notice published
    3 Apr 2023, 16:33 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    3 Apr 2023, 16:33 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 10admitted to the panel · see the list ↓
Bids received 149 from SMEs · busiest of 2 lots
Contracts signed 2latest 22 Mar 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Kirklees Council Corporate Landlord

    Signed
    22 Mar 2023
    Value
    £1,500,000
    Status
    active

  • Lot 2 - Kirklees Council Housing and Neighbourhoods

    Signed
    22 Mar 2023
    Value
    £6,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Kirklees Council Corporate Landlord14bids · 14 electronic9——
2 · Kirklees Council Housing and Neighbourhoods11bids · 11 electronic7——

Contracting authority & participating public bodies

Kirklees Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, Ramsden Street, HUDDERSFIELD, Yorkshire & Humber, HD1 2TAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

10 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria