Find a Tender
planning
Official procurement procedure
Framework for the Hire of Vehicles (Self-Drive) 2025-29
Motor vehicles
Road transport services
Published value
£7,360,000
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Hampshire County Council: "Framework for the Hire of Vehicles (Self-Drive) 2025-29". Published status: planning. Published value: £7,360,000. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Hampshire County Council | Scope & Categories | Not published | Submission Window | planning No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | £7,360,000 |
Bidder Intelligence · Authority Profile: Hampshire County Council
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Hampshire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
6.6Bids / Report
Supplier ConcentrationHigh Concentration
Southern Domestic Abuse Services Top vendor: 62.6% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 232 active published awards; 19 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| Southern Domestic Abuse Services | 1 win | £36,000,000 |
| Belrose Limited t/a Bluebird Care Winchester, Eastleigh & Romsey | 4 wins | £1,712,000 |
| The Rose Road Association | 3 wins | £1,462,000 |
| Newcross Healthcare Solutions Limited | 3 wins | £1,462,000 |
| Request Services Limited | 3 wins | £1,462,000 |
Procedure terms
Contracting AuthorityHampshire County Council | Procedure methodNot published | Procurement categoryNot published |
Statusplanning | Framework / DPSFramework | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published15 May 2025, 15:05 BST | Last source update15 May 2025, 15:05 BST | Recurring procurementNot published |
ClassificationMotor vehicles, Road transport services | ||
Delivery area | ||
OCIDocds-h6vhtk-0514b2 | ||
What is being bought
Hampshire Transport Management (HTM) are a trading arm of the Council who operate a Hire Desk as part of their business. The Hire Desk books short term vehicles on a self-hire basis and manages the booking, invoicing, recharging and also manages the suppliers.
The Hire Desk hires anything from a small car up to minibuses and anything in between. The Hire Desk service is open to internal directorates of the Council and other external organisations.
To assist the Hire Desk in offering hire bookings to the Council and its external customers, the Council currently has a 4-year framework in place for the hire of vehicles, which expires 14 November 2025. The Councils current intention is to put a new framework in place by winter 2025, commencing for a period of 4 years.
The proposal is to put in place a multi-supplier framework, lotted by area, with no limit to the number of suppliers to be awarded onto each lot. The new framework may also include an additional lot covering the provision of a car club scheme in Hampshire. The method for calling-off contracts from the framework is under review.
The framework will be open to use by the following public bodies/organisations across the entire county of Hampshire (including Southampton and Portsmouth areas) and potentially the Isle of Wight. The Authorities/Organisations listed below will access the framework through the Hire Desk.
• Hampshire County Council.
• Hampshire and Isle of Wight Fire and Rescue Service (HIWFRS).
• Maintained Schools, Academies and Colleges
• Charities and Voluntary, Community and Social Enterprises
• All other local authorities in Hampshire including but not limited to Unitary Authorities, City Councils, District and Borough Councils, Town and Parish Councils (and any successor bodies).
There will be no guarantee of obtaining work through the framework, however, to give an indication of demand, HTM booked 4508 hires in the 2024 calendar year. Hires are generally between 1 day and 1 week but can be longer than this occasionally.
What changed
From the official release history
- Published value updated to £7,360,000
15 May 2025, 15:05 BST - Status changed to planning
15 May 2025, 15:05 BST - Official notice release published
15 May 2025, 15:05 BST - Buyer information updated
15 May 2025, 15:05 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedplanningPublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Pipeline notice
15 May 2025, 15:05 BST - Procedure published
15 May 2025, 15:05 BST - engagement
4 Jun 2025, 23:59 BST · scheduledHampshire County Council are seeking the views of providers who may be interested in tendering for a Framework for the Hire of Vehicles (Self-Drive). The Council intends to engage with the market using a market engagement questionnaire. The objective of the questionnaire is to understand the capabilities of the market, and to gather feedback on our proposed specification requirements and framework structure. Responses may be used to support the development of the specification and the operation of the framework. To view and submit the market engagement questionnaire, please visit the Council's e-tendering portal In-Tend: https://in-tendhost.co.uk/hampshire/. If your organisation is not registered on the Hampshire In-Tend portal, please go to the website stated above and click on the 'Register' tab - registration is free. To view this opportunity once registered, please click on 'Tenders' then 'Current' and scroll down to the project "CC19842 Framework for the Hire of Vehicles (Self-Drive) ". Alternatively, you can search the project reference ‘CC19842’ in the Search Bar. Once on the project, click 'View Details' followed by the 'Express Interest' tab. You will be able to download the questionnaire by clicking 'View Synopsis'. The questionnaire must be submitted via In-Tend correspondence by no later than 5pm on the 4 June 2025. Any questions on the content of the questionnaire should also be submitted via In-Tend correspondence. Completion of the questionnaire does not constitute an expression of interest in any future tender. Responses will not be used to evaluate your company, create a short-list or guarantee inclusion or exclusion in any resulting tender exercise. We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on `Information for Suppliers` at the top of the In-Tend home page. All communication should be via In-tend Correspondence function on the project.
Commercial outcome and competition
AwardsNo award published |
ContractsNo contract published |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Hampshire County Council
Contracting authority GB-PPON-PBHM-7586-PWLPDocuments (1)
Official links; attachments are not copied
- 15 May 2025, 15:05 BST
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleNot published |