Official UK procurement notice
Framework for Disabled Adaptations to Domestic Properties
Authority: Cardiff Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionThe disabled facilities service (DFS) are a division of the Council responsible for making funding available cross tenure. Funding may be used towards the purchase and installation of specialist equipment; the provision of adaptations and works that prevent slips, trips and falls in and around the home where the applicant is able to prove to the Council that they meet the prevailing criteria.
The Disabled Facilities Service is a reactive service that administers cases as soon as they are received. The successful contractor will be expected to deliver quality adaptation works in order to meet the rigorous PI’s that have been set.
The works primarily involve the adaptation of domestic properties as a result of the approval of a Disabled Facilities Grant or any Discretionary Grant awarded to the applicant. To support this area DFS operate a "Grant Agency Service" that provides a professional, technical and administrative service to the clients (service users).
Put simply, the Council provides a service whereby the service users can appoint the Council to administer the grant on the service users’ behalf whilst working closely with health professionals such as the Community Occupational Therapy Service to ensure that the service users' needs are fully met.
The Authority intends to enter a Framework Agreement with multiple contractors for Lots 1 and 2, and a single contractor per lot for lot 3. The period of the framework agreements will be 2 years with the option to extend for up to a period of a further 2 years. The Framework is expected to commence 1st November 2021.
Lot 1 – General Building – 6 Providers (Est 4m GBP per annum)
Lot 2 – Stair Lifts / Vertical Lifts and Hoists – 2 Providers (Est 1.8m GBP per annum)
Lot 3 – Safety @ Home Works – 1 Provider (Est 1m GBP per annum)
- Recurrence: Tender to be issued prior to the expiry of this Framework.
CPV: Building construction work · Building installation work · Building internal fittings · Construction work · Construction work for houses · Construction work for multi-dwelling buildings and individual houses · Devices for the disabled · Hoists · Installation services of lifting equipment · Lift installation work · Stairlifts
How this framework works
From the published notice- Places
- up to 9 suppliers
Lots and requirements (3)Procurement structure
3 lots · no lot values publishedLot #1General Building Work (Domestic only)Renewal
Converting existing rooms to provide accessible bathing facilities and all associated works (wet room, walk-in showers etc.); access ramps; re-grading / provision of external steps; internal alterations; construction of extensions (inclusive of services); general building works to repair, maintain or upgrade roofs, walls floors etc. There will also be a requirement for the recycling (removal, renovation and reinstallation) of modular ramping.
Lot #2Stair Lifts / Vertical Lifts and HoistsRenewal
Lifts:
Provision and installation of stair-lifts; internal and external vertical lifts. To include where appropriate all works associated to the lifts installation including cutting of apertures internally and any associated ground works externally etc. There will also be a requirement for the recycling (removal, renovation and reinstallation) of all lifts.
Hoists:
Provision and installation of ceiling tracked hoist systems. To include where appropriate, all works associated to the hoist installation including strengthening of ceilings, work to break through door heads and any associated structural works etc. There will also be a requirement for the recycling (removal, renovation and reinstallation) of hoists.
Lot #3Safety @ Home WorksRenewal
Provision and installation of minor adaptations including hand and grab rails; small ramps; mop stick hand rails; alterations to steps; external rails and repairs to specialist equipment etc. At no additional cost to the Council, the contractor will also provide all Service Users with access to a free case work service providing Healthy Home Check and remedial works; Income Maximisation; Energy Efficiency inspection; Fund raising and access to alternative grant assistance etc. There will also be a requirement for the recycling (removal, renovation and reinstallation) of modular ramping, lifts and hoists.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Framework for Disabled Adaptations to Domestic Properties” is a framework: the contest is a place on its panel, up to 9 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Tender to be issued prior to the expiry of this Framework.
- First published
- 20 May 2021, 15:35 BST
- Last source update
- 20 May 2021, 15:35 BST
- Authority reference
ERFX1007464- FTS notice number
2021/S 000-011221- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b347Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The Council reserves the right to appoint a replacement contractor (for each Lot) in the event of the Contractor initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with the Contractor initially appointed. To be clear if a supplier is lost from a particular Lot, the next highest scoring bidder for that Lot will be approached with a view to them being appointed as a replacement Contractor for that Lot. To access the tender documentation, please register an interest on the opportunity on the Proactis Portal - https://supplierlive.proactisp2p.com/Account/Login The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: Details will be provided in the Invitation to Tender (WA Ref:109754) The buyer considers that this contract is suitable for consortia.
How it was run
Official notice- Appointment period ends
- 21 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
Timeline
20 May 2021 → 30 Jul 2021 · 3 dates- Notice published20 May 2021, 15:35 BST
- Admission / appointment period endsperiod end, not a bid countdown21 Jun 2021, 12:00 BST
- Invitations to tender expected30 Jul 2021, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria