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Published 24 Apr 2023, 16:24 BST

Official UK procurement notice

Framework Agreement for Winter Service Operations Within the Administrative Area of Kirklees

Official notice

Authority: Kirklees Council (Local council)

Framework agreementServicesOpen procedure
Published value£4,400,000published on the single lot · framework ceiling, not attributable revenue
Submissions closed 24 May 2023
Framework period 2 yrsends 30 Sept 2025 · extension options published · starts 1 Oct 2023

What is being bought

Published requirement description

The 'services' will consist of the provision of labour, plant, and vehicles to carry out carriageway and footway Winter Service Operations predominantly on the public highway within the administrative area of Kirklees Council.These operations include the precautionary application of de-icing agent to the carriageway and footway,throughout the winter maintenance season (refer to File 03 Price Schedule, Schedule 1 & 2 of the tender documents).

During and after periods of heavy snow fall or extended snow fall additional resources are sought to support service delivery during these events, operations will include snow ploughing, de-icing agent application and snow clearance services, (refer to File 03 Price Schedule, Schedule 2). The notice will be formally published on the 21/04/2023 with the tender documents to be published through YORtender on 24/04/2023.

CPV: Agricultural machinery · Snow-clearing services

How this framework works

From the published notice
Places
up to 30 suppliers
Framework period
2 yrs from 1 Oct 2023

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsPublished value£4,400,000
Contract period: 1 Oct 2023 – 30 Sept 2025 (2 yrs)
Delivery: Yorkshire & Humber · The Borough of Kirklees Council
Extensions: The contract is for 24 months from 1st October 2023 to 30th September 2025 with the provision to extend a further two years (1+1) until 30th September 2027.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation2
  • Suitability

    In accordance with (i) Article 57 and 59 to 61 of Directive 2014/24/EU and (ii)Regulations

    57 to 61 of the Public Contract Regulations 2015 (SI 2015/102), and as set out in the

    selection questionnaire ("SQ") available from the address as set out in Section (I.1) of this

    notice above, the Council of the Borough of Kirklees acting as the principal contracting

    authority reserves the right to refuse any Contractor's application and to exclude its tender

    from the evaluation in any of the circumstances as follows:

    (i) in the event the completed SQ, supporting information and/or any other tender

    submissions are incomplete,inaccurate or misleading or otherwise not submitted in

    accordance with the requirements set out in the SQ or any of the other Tender Documents;

    and/or;

    (ii) for any reason specified in Regulation 57 (Exclusion Grounds) of the Public Contracts

    Regulations 2015(SI 2015/102), which requires or permits the principal contracting

    authority not to select or to treat any Contractor as an ineligible Contractor; and / or

    (iii) Contractors scoring "Fail" in the SQ will not be selected for consideration of their tender

    submission.

    Section 7 - Modern Slavery Act 2015: Requirements under Modern Slavery Act 2015.

    Answering "Yes" to question 7.1 and "No" to Question 7.2 will result in exclusion unless the

    Contractor:

    (1) can demonstrate that you are legally exempt from the requirement to comply with the

    annual reporting requirements contained within section 54 of the Act; or

    (2) c…

  • Technical & professional ability

    Contractors must complete Part 3: Section 6 of the SQ.

    Contractors must provide details of up to three (3) contracts, in any combination from either

    the public or private sector; voluntary, charity or social enterprise("VCSE") that are relevant

    to the principal contracting authority's requirements. VCSEs may include samples of grantfunded

    work. Contracts for supplies or services should have been performed during the past

    three (3) years. The named contact provided should be able to provide written evidence to

    the principal contracting authority to confirm the accuracy of the information provided

    below. Consortia bids should provide relevant examples of where the consortium has

    delivered similar requirements; if this is not possible (e.g. the Consortium is newly formed or

    a Special Purpose Vehicle ("SPV") will be created for this contract) then three (3) separate

    examples should be provided between the principal member(s) of the proposed Consortium

    or SPV (three (3) examples are not required from each member). Where the Contractor is a

    SPV, or a Managing Agent not intending to be the main provider of the supplies or services,

    the information requested should be provided in respect of the main intended provider(s) or

    sub-contractor(s) who will deliver the contract. If the Contractor cannot provide at least one

    (1) example for Questions 6.1 see Question 6.3, in no more than five hundred (500)

    words,Contractors must provide an explanation for this e.g. is the Contractor's organis…

What this means for your bid
  • “Framework Agreement for Winter Service Operations Within the…” is a framework: the contest is a place on its panel, up to 30 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
24 Apr 2023, 16:24 BST
Last source update
24 Apr 2023, 16:24 BST
Award evaluation window
24 May 2023 – …
Authority reference
KMCHS-387
FTS notice number
2023/S 000-011711
Classification (CPV)
Agricultural machinerySnow-clearing services
Delivery area
Yorkshire & Humber (UKE44)
Official registry OCID
ocds-h6vhtk-03c3b1 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The performance of the Works Orders by the Contractor during the Framework Period will be subject to review by the principal contracting authority and the other contracting authorities, carried out in accordance with the tender documents which are available to download at

yortender.eu-supply.com ↗

Review and risk notes
Review procedure

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework),Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
24 May 2023, 13:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
24 May 2023, 13:05 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

24 Apr 2023 → 1 Oct 2023 · 4 dates
  1. Notice published
    24 Apr 2023, 16:24 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 May 2023, 13:00 BST
  3. Bids opened
    24 May 2023, 13:05 BST
  4. Contract starts
    1 Oct 2023, 00:00 BST

Contracting authority & participating public bodies

Kirklees Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services GB184352457 Town Hall, Ramsden Street, Huddersfield, Yorkshire & Humber, HD1 2TAContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body N/A

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria