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Published 27 Feb 2026, 10:11 GMT

Official UK procurement notice

Framework Agreement for the Supply & Delivery of General Building Materials (Timber and Associated Products)

Official notice

Authority: City & County of Swansea (Local council)

Framework agreement4 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Construction Materials & Prefab (44) Delivery: Wales (UKL18)
Framework ceiling (notional)£3,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 31 Mar 2026awarded 30 Jul 2026
Award (standstill) to Huws Gray Limited +10 more4 awards
Framework period 2 yrsends 31 May 2028 · up to 31 May 2030 with extensions · starts 1 Jun 2026

What is being bought4 lots · detail below

Published requirement description

Framework Agreement for the Supply & Delivery of General Building Materials (Timber and Associated Products) 1.2 The Framework is split into 4 LotsLot 1- TimberLot 2- DoorsLot 3- IronmongeryLot 4- Sheet

  • The authority expects to re-tender this requirement around 17 Feb 2030, 23:59 GMT.
  • No preliminary market engagement: “As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity.”

CPV: Doors · Ironmongery · Timber · Wood

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 48 suppliers · 9 bids on the busiest of 4 lots (0.2 per place) · 12 appointed
Framework period
2 yrs · up to 4 yrs from 1 Jun 2026
Electronic auction
yes
Supplier levy on call-offs (max %)

3% of call-off value · The Supplier will be required to pay a Retrospective Rebate to CCS. This Rebate will be to the value of 3% of the Providers contract turnover under this agreement, which will include purchase order and p-card spend

Published description of the framework

Due to the complexity and variation of items/products orders will be evaluated against the tendered rates submitted and awarded based on the most advantageous bid in relation to those particular item/products. All Call offs will be conducted using 100% price.

If the most advantageous tender cannot supply the required goods then the council will request the goods from the next most advantageous tender and so on.

Due to the complexity and variation of items/products orders, we will at all times reserve the right to make the commercial decision to order or collect goods from any of the contracted supplier’s dependant on the stock availability of the required goods. This decision will be contingent upon the geographical proximity of the works to the respective supplier's premises. Consequently, this might result in the procurement of goods from a supplier whose rate is not the lowest among the available options.

Mini Competitions

Mini competitions will be undertaken where the value of the required goods exceeds £15,000 (excluding VAT), or where the requirement involves a large stock order, high operational impact, or specialist goods. The Council reserves the right to initiate a mini competition at any time during the duration of this Framework, regardless of the value of the required goods, where it is considered to be in the Council’s best commercial or operational interests, including to address Supplier performance concerns, ensure continuity of supply, or secure the most advantageous outcome.

The Council will invite all appointed Framework Suppliers on the relevant Lot to tender as part of the mini competition. Suppliers will be ranked based on the evaluation criteria stated in the mini competition documentation.

Where the highest ranked Supplier for that item is unable to supply the goods within the specified timescales or requirements, the Council reserves the right to award the call off to the next highest ranked Supplier, and so on.

Lots and requirements (4)Procurement structure

4 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1TimberAwardedRenewal 2 yrsSMEVCSEPublished value£1,600,000

Supply of Timber

Contract period: 1 Jun 2026 – 31 May 2028 (2 yrs) · up to 31 May 2030 with extensionsValue: £1,600,000 exc. VAT · £1,920,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: option to extend up to 24 months
03419000 Timber
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    see tender documentation

  • Technical & professional ability

    see tender documentation

Lot #2DoorsAwardedRenewal 2 yrsSMEVCSEPublished value£500,000

Lot 2- Supply of Doors

Contract period: 1 Jun 2026 – 31 May 2028 (2 yrs) · up to 31 May 2030 with extensionsValue: £500,000 exc. VAT · £599,998 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: option to extend upto 24 months
44221200 Doors
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    see tender documentation

  • Technical & professional ability

    see tender documentation

Lot #3IronmongeryAwardedRenewal 2 yrsSMEVCSEPublished value£800,000

Lot 3- Supply of Ironmongery

Contract period: 1 Jun 2026 – 31 May 2028 (2 yrs) · up to 31 May 2030 with extensionsValue: £800,000 exc. VAT · £960,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: option to extend upto 24 months
44316000 Ironmongery
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    see tender documentation

  • Technical & professional ability

    see tender documentation

Lot #4SheetAwardedRenewal 2 yrsSMEVCSEPublished value£400,000

Lot 4- Supply of Sheet

Contract period: 1 Jun 2026 – 31 May 2028 (2 yrs) · up to 31 May 2030 with extensionsValue: £400,000 exc. VAT · £479,998 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: option to extend upto 24 months
03410000 Wood
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    see tender documentation

  • Technical & professional ability

    see tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 10%Price: 90%
Published sub-criteria (2)
  • Ordering Process and deliveries: 10%
  • Price: 90%
Published award criteria (2)
  • Ordering Process and deliveries
  • Price
Conditions of participation · identical on every lot2
  • Economic & financial standing

    see tender documentation

  • Technical & professional ability

    see tender documentation

What this means for your bid
  • Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement for the Supply & Delivery of General Building…” is a framework: the contest is a place on its panel, up to 48 suppliers, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 17 Feb 2030
First published
27 Feb 2026, 10:11 GMT
Last source update
31 Jul 2026, 09:52 BST
Award evaluation window
Submission end – 12 May 2026
Authority reference
CCS/25/202
FTS notice number
2026/S 000-017725
Latest notice
Contract award notice (UK6)
Classification (CPV)
DoorsIronmongeryTimberWood
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-065de5 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
31 Mar 2026, 12:00 BST
Clarification deadline
24 Mar 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Supplier levy on call-offs (max %)

call-off levy · 3% of call-off value · The Supplier will be required to pay a Retrospective Rebate to CCS. This Rebate will be to the value of 3% of the Providers contract turnover under this agreement, which will include purchase order and p-card spend

Detailed submission instructions & authority contactsFrom official release

If you are interested in submitting a bid, please download the tender docs from etenderwales.bravosolution.co.uk ↗ Please search using ITT - 123506

. Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

Timeline

27 Feb 2026 → 12 Aug 2026 · 8 dates
  1. Tender notice published240 days ago
    27 Feb 2026, 10:11 GMT
  2. Clarification questions by215 days ago
    24 Mar 2026, 12:00 GMT
  3. Admission / appointment period ends208 days ago · period end, not a bid countdown
    31 Mar 2026, 12:00 BST
  4. Award decision expected by165 days ago
    12 May 2026, 23:59 BST
  5. Contract starts146 days ago
    1 Jun 2026, 00:00 BST
  6. Assessment summaries sent86 days ago
    31 Jul 2026, 00:00 BST
  7. Latest notice published86 days ago
    31 Jul 2026, 09:52 BST
  8. Standstill ends73 days ago
    12 Aug 2026, 23:59 BST

Notice history

6 events · 3 releases on Find a Tender · since 27 Feb 2026
  1. Tender notice published
    27 Feb 2026, 10:11 GMT
    UK4
  2. Tender notice published
    23 Mar 2026, 15:59 GMT
    UK4
  3. Deadline moved to 31 Mar 2026, 12:00 BST
    23 Mar 2026, 15:59 GMT
    +7 days · was 24 Mar 2026, 12:00 GMT
  4. Contract award notice published
    31 Jul 2026, 09:52 BST
    UK6
  5. Status changed to complete
    31 Jul 2026, 09:52 BST
  6. Contract signature expected
    14 Aug 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 124 awards · see the list ↓
Bids received 99 from SMEs · busiest of 4 lots
Awarded toValueDateStatus
Lot 1 · Timber1 award
Huws Gray Limited, LBS Builders Merchants GroupSME, PANELEX WOOD AGENCY LIMITEDSME, ROBERT PRICE (BUILDERS MERCHANTS) LIMITED, STARK BUILDING MATERIALS UK LIMITED, TRAVIS PERKINS1 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2030Extensions: option to extend up to 24 months £1,500,00030 Jul 2026standstill to 12 Aug 2026Standstill
Lot 2 · Doors1 award
Huws Gray Limited, LBS Builders Merchants GroupSME, Passive Fire Safety SolutionsSME, ROBERT PRICE (BUILDERS MERCHANTS) LIMITED, STARK BUILDING MATERIALS UK LIMITED, TRAVIS PERKINS1 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2030Extensions: option to extend up to 24 months £550,00030 Jul 2026standstill to 12 Aug 2026Standstill
Lot 3 · Ironmongery1 award
DOORFIT PRODUCTS LIMITEDSME, Huws Gray Limited, LBS Builders Merchants GroupSME, PWIDF LtdSME, ROBERT PRICE (BUILDERS MERCHANTS) LIMITED, SWANSEA TIMBER & PLYWOOD COMPANY LIMITEDSME +3 more1 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2030Extensions: option to extend up to 24 months £1,400,00030 Jul 2026standstill to 12 Aug 2026Standstill
Lot 4 · Sheet1 award
Huws Gray Limited, LBS Builders Merchants GroupSME, PANELEX WOOD AGENCY LIMITEDSME, ROBERT PRICE (BUILDERS MERCHANTS) LIMITED, STARK BUILDING MATERIALS UK LIMITED, TRAVIS PERKINS1 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2030Extensions: option to extend up to 24 months £500,00030 Jul 2026standstill to 12 Aug 2026Standstill

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Timber6final-stage tenders60—
2 · Doors6final-stage tenders60—
3 · Ironmongery9final-stage tenders90—
4 · Sheet6final-stage tenders60—

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Framework contractors & participating bidders

12 commercial parties on the notice
  • DOORFIT PRODUCTS LIMITEDFramework contractorGB-PPON: PBGV-2568-CMHW 3 Field Terrace, Worcester, West Midlands, WR5 3BNContact email
  • F.E.C. NENER LIMITEDFramework contractorGB-PPON: PZBL-6237-PVBD 80 Gower Road, Swansea, Wales, SA2 9BZContact email
  • HUWS GRAY LIMITEDFramework contractorGB-PPON: PBNW-6852-DTMD C/O Huws Gray Head Office, Industrial Estate, Llangefni, Wales, LL77 7JAContact email
  • LBS BUILDERS MERCHANTS LIMITEDFramework contractorGB-PPON: PJTH-3928-DTLQ L B S Business Centre, Ammanford, Wales, SA18 3FEContact email
  • PANELEX WOOD AGENCY LIMITEDFramework contractorGB-PPON: PJNT-9928-CPTP UNIT 4B, NORTHGATE BUSINESS CENTRE, KINGSWAY, FFORESTFACH, Swansea, Wales, SA5 4DLContact email
  • PWIDF LTDFramework contractorGB-PPON: PJWW-9174-VNVG Unit B24, Langland Parc West, Langland Way, Newport, Wales, NP19 4EDContact email
  • Passive Fire Safety Solutions LtdFramework contractorGB-PPON: PZGX-1437-JQMP Unit 8, Holes Bay Park, Sterte Ave West, Poole, South West, BH15 2AAContact email
  • ROBERT PRICE (BUILDERS MERCHANTS) LIMITEDFramework contractorGB-PPON: PLYM-1964-LZGM Unit C Park Road, Abergavenny, Wales, NP7 5PFContact email
  • STARK BUILDING MATERIALS UK LIMITEDFramework contractorGB-PPON: PCGZ-2339-GGDT Merchant House, Binley Business Park, Harry Weston Road, Coventry, West Midlands, CV3 2TTContact email
  • SWANSEA TIMBER & PLYWOOD COMPANY LIMITEDFramework contractorGB-PPON: PCQD-8979-PWNY 57-60 Oxford Street, Swansea, Wales, SA1 3JDContact email
Show 2 more suppliers
  • TRAVIS PERKINS TRADING COMPANY LIMITEDFramework contractorGB-PPON: PMBL-3298-JPXY Ryehill House, Ryehill Close, Harlestone Road, Northampton, East Midlands, NN5 7UAContact email
  • UNIVERSAL HARDWARE SUPPLIES LIMITEDFramework contractorGB-PPON: PQCW-9375-ZQQJ Premier House 227-234 Neath Road, Premier House 227-234 Neath Road, Wales, SA1 2JGContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsIf you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 123506

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender