Find a TenderClosedTender notice
Published 10 Jul 2026, 14:42 BST

Official UK procurement notice

Framework Agreement for the Provision of Void Property Cleaning and Internal/External Clearance – Lots 1 - 2

Official notice

Authority: City & County of Swansea (Local council)

Framework agreement2 lotsServicesOpen procedureAbove thresholdSME suitable
Framework ceiling (notional)£950,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 6 Aug 2026
Lots 2see the lot list below
Framework period 2 yrsends 13 Sept 2028 · up to 13 Sept 2030 with extensions · starts 14 Sept 2026

What is being bought2 lots · detail below

Published requirement description

Swansea Council are seeking Providers to carry out Cleaning Services and Clearance Services in void Council properties within the Swansea area.

  • The authority expects to re-tender this requirement around 10 Jul 2030, 23:59 BST.
  • No preliminary market engagement: Internal market knowledge did not require engagement

CPV: Accommodation, building and window cleaning services · Gully cleaning services · Weed-clearance services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 2 suppliers
Framework period
2 yrs · up to 4 yrs from 14 Sept 2026
Published description of the framework

See tender documents

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Cleaning ServicesRenewal 2 yrsSMEPublished value£450,000

This Lot will cover cleaning services for void Council Properties

Contract period: 14 Sept 2026 – 13 Sept 2028 (2 yrs) · up to 13 Sept 2030 with extensionsValue: £450,000 exc. VAT · £540,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Up to 24 months
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents

  • Technical & professional ability

    See tender documents

Lot #2Clearance ServicesRenewal 2 yrsSMEPublished value£500,000

This Lot will cover Clearance Services in void Council properties

Contract period: 14 Sept 2026 – 13 Sept 2028 (2 yrs) · up to 13 Sept 2030 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Up to 24 months
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See tender documents

  • Technical & professional ability

    See tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Method Statement Questions: 30%
  • Price: 70%
Published award criteria (2)
  • Price
  • Method Statement Questions: Quality
Conditions of participation · identical on every lot2
  • Economic & financial standing

    See tender documents

  • Technical & professional ability

    See tender documents

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement for the Provision of Void Property Cleaning and…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 10 Jul 2030
First published
10 Jul 2026, 14:42 BST
Last source update
10 Jul 2026, 14:42 BST
Award evaluation window
Submission end – 12 Aug 2026
Authority reference
CCS/26/018
FTS notice number
2026/S 000-065237
Latest notice
Tender notice (UK4)
Classification (CPV)
Accommodation, building and window cleaning servicesGully cleaning servicesWeed-clearance services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-06c8b2 Find a Tender
Contract terms summary

See tender documents

Review and risk notes
Risks

See tender documents

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: CY, EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
6 Aug 2026, 12:00 BST
Clarification deadline
30 Jul 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
cy, en
Detailed submission instructions & authority contactsFrom official release

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the Bravo Solution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

Timeline

10 Jul 2026 → 14 Sept 2026 · 5 dates
  1. Tender notice published108 days ago
    10 Jul 2026, 14:42 BST
  2. Clarification questions by88 days ago
    30 Jul 2026, 12:00 BST
  3. Admission / appointment period ends81 days ago · period end, not a bid countdown
    6 Aug 2026, 12:00 BST
  4. Award decision expected by75 days ago
    12 Aug 2026, 23:59 BST
  5. Contract starts43 days ago
    14 Sept 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    10 Jul 2026, 14:42 BST
    UK4

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender