Official UK procurement notice
Framework Agreement for the provision of Responsive Property Maintenance and Minor Works
Authority: Staffordshire County Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionThe Council has procured a Framework Agreement to provide responsive property maintenance and minor works split into the below lots:
- Lot 1 - Building Works
- Lot 2 - Plumbing
- Lot 3 - Mechanical
- Lot 4 - Electrical
- Lot 5 - Drainage
The work orders across all lots will be for works under £5,000.
The above works will be undertaken in the following eight administrative areas of the County of Staffordshire:
- Cannock Chase
- East Staffordshire
- Lichfield
- Newcastle
- South Staffordshire
- Stafford Borough
- Staffordshire Moorlands
- Tamworth
The properties include all types of buildings operated by a Local Authority including (but not limited to) educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.
Emergency Call Out Response - It is mandatory that successful suppliers adhere to a strict maximum attendance within 2 hours of receipt of oral request. The requirement is to cover 365 days of the year, 24 hours per day including weekends and bank holidays.
- The authority expects to re-tender this requirement around 1 Apr 2030, 23:59 BST.
CPV: Building completion work · Building installation work · Drainage and surface works · Drainage works · Electrical services · Ground-drainage work · Other building completion work · Repair and maintenance services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 5 suppliers · 20 bids on the busiest of 5 lots (4.0 per place) · 12 appointed (full)
- Framework period
- 2 yrs · up to 4 yrs from 5 Oct 2026
- Supplier levy on call-offs (max %)
- 0.50% of call-off value · Please review the Framework Agreement, clause 15.
Who may buy through it
Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council, John Taylor MAT, Shaw Education Trust may call off from the Framework once awarded.
Published description of the framework
Awards under the Framework Agreement - Due to the nature of this Framework being re-active maintenance the first-choice route will be Awards without re-opening Competition.
- Awards without re-opening Competition - can Direct Award to a supplier on the relevant lot/district coverage with lowest price tendered rate within the time band e.g. within normal working hours (8am-6pm) and out of hours (6pm-8am).
- Awards following Further Competition - invite all the suppliers on the relevant lot/district coverage to provide a quote.
Lots and requirements (5)Procurement structure
5 lots · all with a published value · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £2,500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Building WorksAwardedRenewalceiling above
The source published no individual description for this lot.
- Technical & professional ability
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Competency requirements - Have at least one employee with the following qualifications:
City & Guilds Level 6 NVQ Diploma in Construction Site Management (6578)
City & Guilds Level 2 Technical Certificate in Site Carpentry (7906-20)
City & Guilds Level 2 Technical Certificate in Bricklaying (7905-20)
City & Guilds Level 2 Diploma in Plastering (6708-23)
City & Guilds Level 2 Diploma in Painting & Decorating (6707-23)
City & Guilds Level 2 Diploma in Roof Slating and Tiling (6718-02)
Any personnel utilised on this contract must have an Enhanced DBS check
Lot #2PlumbingAwardedRenewalPublished value£500,000
The source published no individual description for this lot.
- Technical & professional ability
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Competency requirements - Have at least one employee with Level 2 NVQ Diploma in Plumbing and Heating
Any personnel utilised on this contract must have an Enhanced DBS check
Lot #3MechanicalAwardedRenewalceiling above
The source published no individual description for this lot.
- Technical & professional ability
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Competency requirements - Have at least one engineer that is Gas Safe registered to cover all of non-domestic and domestic disciplines including but not limited to the list below:
- Air Heating
- Direct Fired Appliances NG
- Indirect Fired Heating Appliances NG
- Catering - Commercial Catering NG (CORE)
- Pipework - First Fix Commercial Pipe work NG
- Pipework Commissioning - NON DOM Testing & Purging up to 1m3 NG
- Water Central Heating - Indirect Fired Heating Appliances NG
Any personnel utilised on this contract must have an Enhanced DBS check
Lot #4ElectricalAwardedRenewalceiling above
The source published no individual description for this lot.
- Technical & professional ability
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Competency requirements:
Company: Hold a recognised accrediting body, examples include NICEIC or NAPIT. This covers independent auditing, H&S practice, certification and building regs.
Engineer Competency: Hold an ECS Gold Card. At present this is a level 3 NVQ in an electrotechnical based award, ECS H&S assessment and 18th edition wiring regulations. This covers what may be defined as a "skilled" worker.
Any personnel utilised on this contract must have an Enhanced DBS check
Lot #5DrainageAwardedRenewalPublished value£1,000,000
The source published no individual description for this lot.
- Technical & professional ability
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Any personnel utilised on this contract must have an Enhanced DBS check
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Working Example: 10%
- Experience / Case Study: 5%
- Complaints Procedure: 5%
- Price: 80%
Published award criteria (4)
- Price
- Working Example
- Experience / Case Study
- Complaints Procedure
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the provision of Responsive Property…” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council, John Taylor MAT, Shaw Education Trust may call off from the Framework once awarded.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Apr 2030
- First published
- 16 May 2025, 10:12 BST
- Last source update
- 13 Oct 2026, 10:42 BST
- Award evaluation window
- Submission end – 8 Sept 2026
- Authority reference
IA3557- FTS notice number
2026/S 000-056807- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051564Find a Tender
- Risks
Local Government Re-organisation
1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
2 The parties agree that in the event of a Local Government Re-organisation:-
2.1 that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement.
How it was run
Official notice- Appointment period ends
- 20 Jul 2026, 12:00 BST
- Clarification deadline
- 13 Jul 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 0.50% of call-off value · Please review the Framework Agreement, clause 15.
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'.
supplierlive.proactisp2p.com ↗
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.
Timeline
16 May 2025 → 22 Oct 2026 · 10 dates- Planning notice published16 May 2025, 10:12 BST
- Next notice expected261 days ago1 Feb 2026, 23:59 GMT
- Tender notice published127 days ago16 Jun 2026, 16:30 BST
- Clarification questions by99 days ago13 Jul 2026, 23:59 BST
- Admission / appointment period ends93 days ago · period end, not a bid countdown20 Jul 2026, 12:00 BST
- Award decision expected by42 days ago8 Sept 2026, 23:59 BST
- Contract starts16 days ago5 Oct 2026, 00:00 BST
- Assessment summaries sent8 days ago13 Oct 2026, 00:00 BST
- Latest notice published8 days ago13 Oct 2026, 10:42 BST
- Today21 Oct 2026
- Standstill endsin 2 days22 Oct 2026, 23:59 BST
Notice history
9 events · 3 releases on Find a Tender · since 16 May 2025- Pipeline notice published16 May 2025, 10:12 BSTUK1
- Tender notice published16 Jun 2026, 16:30 BSTUK4
- Published value published: £9,000,00016 Jun 2026, 16:30 BST
- Status changed to active16 Jun 2026, 16:30 BST
- Procurement method changed16 Jun 2026, 16:30 BST
- Deadline published: 20 Jul 2026, 12:00 BST16 Jun 2026, 16:30 BST
- Contract award notice published13 Oct 2026, 10:42 BSTUK6
- Status changed to complete13 Oct 2026, 10:42 BST
- Contract signature expected27 Oct 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£2,500,000 is the framework's published maximum, restated by the publisher on 12 award rows. It is one ceiling, not 12 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Building Works2 awards | |||
| Fenax Developments Limited – T/A Fdl ContractorsSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| Fords of Blythe Bridge LtdSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| Lot 2 · Plumbing1 award | |||
| G Evans (Services) LtdSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | £500,000 | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| Lot 3 · Mechanical5 awards | |||
| Fords of Blythe Bridge LtdSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| M.W. CRIPWELL LIMITEDSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| Plumbing & Heating ServicesSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| Heatelect LtdSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| G Evans (Services) LtdSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| Lot 4 · Electrical5 awards | |||
| Fenax Developments Limited – T/A Fdl ContractorsSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| Roy Dyke Electrical LtdSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| M.W. CRIPWELL LIMITEDSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| G Evans (Services) LtdSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| Connect Electrical (Staffs) LtdSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | ceiling above | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| Lot 5 · Drainage2 awards | |||
| Fords of Blythe Bridge LtdSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | £1,000,000 | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
| G Evans (Services) LtdSME9 Nov 2026 – 8 Nov 2028 · up to 8 Nov 2030Extensions: 2 x 1 years to 8th November 2029 and 8th November 2030 | £1,000,000 | 9 Oct 2026standstill to 22 Oct 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Building Works | 10final-stage tenders · 11 at stage one | 10 | 0 | — |
| 2 · Plumbing | 14final-stage tenders · 17 at stage one | 14 | 0 | — |
| 3 · Mechanical | 9final-stage tenders · 12 at stage one | 9 | 0 | — |
| 4 · Electrical | 20final-stage tenders · 23 at stage one | 19 | 0 | — |
| 5 · Drainage | 10final-stage tenders · 11 at stage one | 9 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
12 commercial parties on the notice- BIOMARSH ENVIRONMENTAL LTDFramework contractor
- CONNECT ELECTRICAL (STAFFS) LTDFramework contractor
- DRAINTECH SERVICES (MIDLANDS) LIMITEDFramework contractor
- FENAX DEVELOPMENTS LIMITEDFramework contractor
- FORDS OF BLYTHE BRIDGE LIMITEDFramework contractor
- G.EVANS SERVICES LIMITEDFramework contractor
- HEATELECT LIMITEDFramework contractor
- M.W. CRIPWELL LIMITEDFramework contractor
- PLUMBING & HEATING SERVICES (STAFFS) LTDFramework contractor
- R A EDWARDS & PARTNERS LIMITEDFramework contractor
Show 2 more suppliers
- ROY DYKE ELECTRICAL LIMITEDFramework contractor
- THREE PINES BUILDING CO. LIMITEDFramework contractor
Official documents & specifications (29)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications SCC eTendering Portal User Guide.pdf
- Bidding documents and specifications GOV.UK Log in Suppliers User Guide - How to Register Your Organisation
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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