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Published 23 Oct 2023, 12:34 BST

Official UK procurement notice

Framework Agreement for the Provision of Periodic Fixed Electrical Testing and Inspection

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 6 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50)Architecture & Engineering (71) Delivery: UK
Framework ceiling (notional)£1,900,000framework ceiling, not attributable revenue
Submissions closed 29 Nov 2023awarded 8 Feb 2024
Framework period 4 yrsends 29 Feb 2028 · starts 1 Mar 2024

Re-procurement plannedFramework for the Periodic Testing and Inspection of Electrical Installations (Fixed Electrical Testing contract (FET) · tender expected

What is being bought

Published requirement description

This framework is for the provision of undertaking the Periodic Electrical Testing and Inspection of Electrical Installations. There are currently 511 properties covered by the existing arrangement. For clarification purposes, the Periodic Electrical Testing of Electrical Installations will also include fixed electrical appliances within each site.

This testing and inspection only framework includes the following elements within the tendered service rate:

i) Where specified within the pricing schedule, annual Testing and Inspection of Electrical Installations (including fixed electrical appliances).

ii) Where specified within the pricing schedule, 3 Yearly Testing and Inspection of Electrical Installations (including fixed electrical appliances).

iii) Where specified within pricing schedule, 5 Yearly Testing and Inspection of Electrical Installations (including fixed electrical appliances).

iv) All labor and travelling time required for the successful completion of Periodic Electrical Testing and Inspection of Electrical Installations (including fixed electrical appliances).

v) The production of service reports and EICR documentation as specified within this document.

Responsive Maintenance - There is no requirement for the successful contractor to provide a callout facility of any kind within the scope of the framework.

This framework includes no guarantee of orders for remedial works following the completion of Periodic Electrical Testing and Inspection of Electrical Systems (including fixed electrical appliances).

It should be noted that the client reserves the right to appoint up to three separate successful contractors for the delivery of this framework.

CPV: Electrical services · Mechanical and electrical engineering services · Repair and maintenance services of electrical building installations · Repair and maintenance services of electrical machinery, apparatus and associated equipment

How this framework works

From the published notice
Places
up to 3 suppliers · 17 bids received (5.7 per place) · 3 appointed (full)
Framework period
4 yrs from 1 Mar 2024

The lotProcurement structure

single lot · no lot value published
Lot #1Open threshold procedure to procure a Framework AgreementAwarded 4 yrs

Open threshold procedure to procure a Framework Agreement. Additional information: Please note Stafford Borough Council, Cannock Chase District and South Staffordshire Council are not responsible for this procedure, they are a named organisation who may call off from the Framework.

Contract period: 1 Mar 2024 – 29 Feb 2028 (4 yrs)
Delivery: UK · Staffordshire
Extensions: Options to extend for a further 2 x 12 month to the 28th February 2027 and 29th February 2028.Variant bids: not allowed
50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment71314100 Electrical services71334000 Mechanical and electrical engineering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20
  • Price: 80
Conditions of participation1
  • Technical & professional ability

    Staffordshire County Council require its successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:

    To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗

    Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of 'SILVER') or other equivalent bodies, offer such a service.

    Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above

    Note 2 - where brand names are mentioned, the Authority will consider equivalents

    Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award

    PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).

    Suppliers are required to make sure trained members of staff meet the competency requirements detailed in points below:

    All Test Engineers that are utilised on this contract must be J.I.B. trained or equivalent and approved to carry out work on electrical installations. Test Engineers must be qualified with both of the following without exception:

    • City and Guilds 2391
    • IET 18th Edition Qualification

    All personnel must evidence training for working at heights within the past 5 years.

    Any …

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement for the Provision of Periodic Fixed Electrical…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
23 Oct 2023, 12:34 BST
Last source update
26 Feb 2024, 09:21 GMT
Award evaluation window
22 Nov 2023 – …
Authority reference
IA3252
FTS notice number
2024/S 000-006050
Classification (CPV)
Electrical servicesMechanical and electrical engineering servicesRepair and maintenance services of electrical building installationsRepair and maintenance services of electrical machinery, apparatus and associated equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-040e26 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
29 Nov 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
22 Nov 2023, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

22 Nov 2023 → 1 Mar 2024 · 4 dates
  1. Bids opened
    22 Nov 2023, 13:00 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    29 Nov 2023, 12:00 GMT
  3. Notice published
    26 Feb 2024, 09:21 GMT
  4. Contract starts
    1 Mar 2024

Notice history

3 events · 3 releases on Find a Tender · since 21 Nov 2023
  1. Deadline moved to 29 Nov 2023, 12:00 GMT
    21 Nov 2023, 06:51 GMT
    +7 days · was 22 Nov 2023, 12:00 GMT
  2. Status changed to complete
    26 Feb 2024, 09:21 GMT
  3. Buyer details updated
    26 Feb 2024, 09:21 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.222 Nov 202329 Nov 2023+7 d

Extended the tender by one week to provide the missing GIA

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 1715 from SMEs
Contracts signed 3latest 8 Feb 2024

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £600,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 006050-2024-1

    Signed
    8 Feb 2024
    Value
    ceiling above
    Period
    … – 29 Feb 2028
    Status
    active

  • Contract 006050-2024-2

    Signed
    8 Feb 2024
    Value
    ceiling above
    Period
    … – 29 Feb 2028
    Status
    active

  • Contract 006050-2024-3

    Signed
    8 Feb 2024
    Value
    ceiling above
    Period
    … – 29 Feb 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
17bids · 17 electronic15——

Contracting authority & participating public bodies

4 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services STAFFORD, West MidlandsContact email, phone

Consortium members and other public bodies

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.