Official UK procurement notice
Framework Agreement for the provision of Memorial Inspections and Repairs
Authority: Stafford Borough Council (Local council)
Sectors: Construction & Civil Engineering (45) Delivery: West Midlands (UKG2)
Framework ceiling (notional)£140,000envelope for 2 lots · framework ceiling, not attributable revenue
Submissions closed 8 Dec 2025awarded 29 Apr 2026
Lots 2see the lot list below
Framework period 2 yrsends 29 Feb 2028 · up to 28 Feb 2030 with extensions · starts 1 Mar 2026
What is being bought2 lots · detail below
Published requirement descriptionStafford Borough Council has awarded a Framework Agreement to undertake inspection and repairs to all memorials within its three current operational cemeteries.
Lot 2 Remedial Works - Stafford Borough Council, on rare occasion, is required to cap shallow graves following an internment to ensure the current Burial ACT from 1857 and is also part of the Local Authorities Cemeteries Order 1977 (LACO).
CPV: Historical monument or memorial construction work
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 2 suppliers · 1 appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Mar 2026
Published description of the framework
Direct Award as this is a single supplier lot/contract
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same conditions of participation on every lotLot #1Inspection and RepairsAwardedRenewalPublished value£100,000
The source published no individual description for this lot.
Pre-qualification & selection criteria (PQQ)1
- Condition of participation
- Can provide the relevant insurances
- CAS: Health and Safety (bidders can provide an Exemption such as ISO 45001/ SSIP scheme certificate rather than answering the questions)
- Your organisation is registered and has full accreditation with either NAMM (National Association of Memorial Masons) or BRAMM (British Register of Accredited Memorial Masons) or with any other associated body?
Lot #2Remedial WorksAwardedRenewalPublished value£40,000
The source published no individual description for this lot.
Pre-qualification & selection criteria (PQQ)1
- Condition of participation
- Can provide the relevant insurances
- CAS: Health and Safety (bidders can provide an Exemption such as ISO 45001/ SSIP scheme certificate rather than answering the questions)
- Your organisation is registered and has full accreditation with either NAMM (National Association of Memorial Masons) or BRAMM (British Register of Accredited Memorial Masons) or with any other associated body?
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Conditions of participation · identical on every lot1
- Condition of participation
- Can provide the relevant insurances
- CAS: Health and Safety (bidders can provide an Exemption such as ISO 45001/ SSIP scheme certificate rather than answering the questions)
- Your organisation is registered and has full accreditation with either NAMM (National Association of Memorial Masons) or BRAMM (British Register of Accredited Memorial Masons) or with any other associated body?
What this means for your bid
- “Framework Agreement for the provision of Memorial Inspections and…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Nov 2025, 11:48 GMT
- Last source update
- 6 May 2026, 11:49 BST
- Authority reference
IA3659- FTS notice number
2025/S 000-071975- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05dca4Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Appointment period ends
- 8 Dec 2025, 12:00 GMT
- Clarification deadline
- 1 Dec 2025, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
The tender documents are available through the Councils e-tendering system 'Proactis'.
supplierlive.proactisp2p.com ↗
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.
Timeline
7 Nov 2025 → 6 May 2026 · 5 dates- Tender notice published343 days ago7 Nov 2025, 11:48 GMT
- Clarification questions by318 days ago1 Dec 2025, 23:59 GMT
- Admission / appointment period ends312 days ago · period end, not a bid countdown8 Dec 2025, 12:00 GMT
- Contract starts229 days ago1 Mar 2026
- Latest notice published163 days ago6 May 2026, 11:49 BST
Notice history
4 events · 3 releases on Find a Tender · since 7 Nov 2025- Tender notice published7 Nov 2025, 11:48 GMTUK4
- Contract details notice published10 Apr 2026, 09:55 BSTUK7
- Status changed to complete10 Apr 2026, 09:55 BST
- Contract details notice published6 May 2026, 11:49 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 1admitted to the panel · see the list ↓
Contracts signed 2latest 29 Apr 2026
2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Remedial Works
- Signed
- 29 Apr 2026
- Value
- £40,000
- Period
- 8 May 2026 – 7 May 2028 · up to 7 May 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 months extensions 08.05.2028 to 07.05.2029 and 08.05.2029 to 07.05.2023.
Lot 1 Inspection and Repairs
- Signed
- 31 Mar 2026
- Value
- £100,000
- Period
- 13 Apr 2026 – 12 Apr 2028 · up to 12 Apr 2030 with extensions
- Status
- active
- Extensions
- 2 x 1 years from the 13th April 2028 to 12th April 2029 and 13th April 2029 to 12th April 2030
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- MEMSAFE LIMITEDFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications eTendering Portal User Guide
- Signed contract Call Off Terms and Schedule of Amendments to JCT MW 2024 03.11.25.pdf
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender