Official UK procurement notice
Framework Agreement for the Provision of Grounds Maintenance Services across the County of Staffordshire
Authority: Staffordshire County Council (Local council)
What is being bought11 lots · detail below
Published requirement descriptionFramework Agreement for the provision of Grounds Maintenance Services and Waterbody Management across regeneration sites, Corporate Properties and Household Waste Recycling Centres across the County of Staffordshire.
The Framework is for 2 years with two 12-month extension periods based on performance and is split into 11 separate lots
- The authority expects to re-tender this requirement around 28 Oct 2029, 23:59 GMT.
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Grounds maintenance services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 6 bids on the busiest of 8 lots · 4 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Apr 2026
- Supplier levy on call-offs (max %)
- 0.50% of call-off value · Please refer to clause 12 of the Framework Agreement
Published description of the framework
Please refer to clause 4 of the Framework Agreement
- Grounds Maintenance at Staffordshire Enterprise Centres · Staffordshire County Council · 1 Jul 2026
Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.
Lots and requirements (11)Procurement structure
11 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £45,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Grounds Maintenance Services in StaffordAwardedRenewalPublished value£30,000
Provision of Grounds Maintenance Services in the District of Stafford covering 15 properties
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
Lot #2Grounds Maintenance Services in Cannock (Inc Rugeley)AwardedRenewalPublished value£32,000
Provision of Grounds Maintenance Services in the District of Cannock (inc. Rugeley) covering 10 properties
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
Lot #3Grounds Maintenance Services in Lichfield (inc. Burntwood)AwardedRenewalceiling above
Provision of Grounds Maintenance Services in the District of Lichfield (inc. Burntwood) covering 8 properties
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
Lot #4Grounds Maintenance Services in TamworthAwardedRenewalPublished value£23,000
Provision of Grounds Maintenance Services in the District of Tamworth covering 5 properties
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
Lot #5Grounds Maintenance Services in Newcastle under LymeAwardedRenewalPublished value£18,000
Provision of Grounds Maintenance Services in the District of Newcastle under Lyme covering 7 properties
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
Lot #6Grounds Maintenance Services in South StaffordshireAwardedRenewalPublished value£7,000
Provision of Grounds Maintenance Services in the District of South Staffordshire covering 4 properties
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
Lot #7Grounds Maintenance Services in East StaffordshireAwardedRenewalPublished value£10,000
The source published no individual description for this lot.
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
Lot #8Grounds Maintenance Services in Staffordshire MoorlandsAwardedRenewalPublished value£5,000
Provision of Grounds Maintenance Services in the District of Staffordshire Moorlands covering 1 property
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
Lot #9Grounds Maintenance Services for Household Waste Recycling CentresAwardedRenewalPublished value£18,000
The source published no individual description for this lot.
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
Lot #10Grounds Maintenance Services for Enterprise Centres in StaffordshireAwardedRenewalPublished value£320,000
The source published no individual description for this lot.
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
Lot #11Waterbodies and SuDS Maintenance for Enterprise CentresAwardedRenewalceiling above
Provision of Waterbodies and SuDS Maintenance at Enterprise Centres in the County of Staffordshire covering 5 sites
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Economic & financial standing
Please refer to tender documentation
- Technical & professional ability
Please refer to tender documentation
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework Agreement for the Provision of Grounds Maintenance Services…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 28 Oct 2029
- First published
- 30 Oct 2025, 09:14 GMT
- Last source update
- 1 Jun 2026, 13:33 BST
- Award evaluation window
- Submission end – 30 Jan 2026
- Authority reference
IA3698- FTS notice number
2025/S 000-069591- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d6c3Find a Tender
- Risks
Local Government Re-organisation
1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
The parties agree that in the event of a Local Government Re-organisation: -
2.1 that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the services provided under this current agreement
How it was run
Official notice- Appointment period ends
- 4 Dec 2025, 12:00 GMT
- Clarification deadline
- 28 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 0.50% of call-off value · Please refer to clause 12 of the Framework Agreement
Timeline
30 Oct 2025 → 1 Jun 2026 · 8 dates- Tender notice published355 days ago30 Oct 2025, 09:14 GMT
- Clarification questions by326 days ago28 Nov 2025, 12:00 GMT
- Admission / appointment period ends320 days ago · period end, not a bid countdown4 Dec 2025, 12:00 GMT
- Award decision expected by262 days ago30 Jan 2026, 23:59 GMT
- Standstill ends231 days ago2 Mar 2026, 23:59 GMT
- Contract starts202 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent181 days ago22 Apr 2026, 00:00 BST
- Latest notice published141 days ago1 Jun 2026, 13:33 BST
Notice history
9 events · 6 releases on Find a Tender · since 30 Oct 2025- Tender notice published30 Oct 2025, 09:14 GMTUK4
- Contract award notice published19 Feb 2026, 13:36 GMTUK6
- Status changed to complete19 Feb 2026, 13:36 GMT
- Contract signature expected10 Mar 2026, 23:59 GMTscheduled
- Contract details notice published16 Apr 2026, 12:52 BSTUK7
- Contract award notice published22 Apr 2026, 12:05 BSTUK6
- Contract signature expected5 May 2026, 23:59 BSTscheduled
- Contract details notice published12 May 2026, 16:18 BSTUK7
- Contract details notice published1 Jun 2026, 13:33 BSTUK7
Routine re-releases (6)
- 2026-04: 1 release · 16 Apr 2026
- 2026-02: 1 release · 19 Feb 2026
- 2025-10: 1 release · 30 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£18,000 is the framework's published maximum, restated by the publisher on 3 award rows. It is one ceiling, not 3 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Grounds Maintenance Services in Stafford1 award | |||
| Cropper Grounds Maintenance LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | £30,000 | 19 Feb 2026 | Awarded |
| Lot 2 · Grounds Maintenance Services in Cannock (Inc Rugeley)1 award | |||
| Cropper Grounds Maintenance LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | £32,000 | 19 Feb 2026 | Awarded |
| Lot 3 · Grounds Maintenance Services in Lichfield (inc. Burntwood)1 award | |||
| Cropper Grounds Maintenance LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | £45,000 | 19 Feb 2026 | Awarded |
| Lot 4 · Grounds Maintenance Services in Tamworth1 award | |||
| Cropper Grounds Maintenance LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | £23,000 | 19 Feb 2026 | Awarded |
| Lot 5 · Grounds Maintenance Services in Newcastle under Lyme1 award | |||
| Cropper Grounds Maintenance LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | ceiling above | 19 Feb 2026 | Awarded |
| Lot 6 · Grounds Maintenance Services in South Staffordshire1 award | |||
| Cropper Grounds Maintenance LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | £7,000 | 19 Feb 2026 | Awarded |
| Lot 7 · Grounds Maintenance Services in East Staffordshire1 award | |||
| TAYLORMADE LANDSCAPE CONTRACTORS LIMITEDSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | £10,000 | 19 Feb 2026 | Awarded |
| Lot 8 · Grounds Maintenance Services in Staffordshire Moorlands1 award | |||
| Cropper Grounds Maintenance LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | £5,000 | 19 Feb 2026 | Awarded |
| Lot 9 · Grounds Maintenance Services for Household Waste Recycling Centres2 awards | |||
| Ramora LimitedSME5 May 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | ceiling above | 22 Apr 2026 | Awarded |
| Ramora LimitedSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | ceiling above | 19 Feb 2026 | Awarded |
| Lot 10 · Grounds Maintenance Services for Enterprise Centres in Staffordshire2 awards | |||
| Glen Group Ltd5 May 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | £320,000 | 22 Apr 2026 | Awarded |
| Ramora LimitedSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract. | £320,000 | 19 Feb 2026standstill to 2 Mar 2026 | Standstill |
| Lot 11 · Waterbodies and SuDS Maintenance for Enterprise Centres1 award | |||
| supplier not published | — | 23 Jan 2026 | Awarded |
Contracts
Grounds Maintenance Services for Enterprise Centres in Staffordshire · Glen Group Ltd
- Signed
- 19 May 2026
- Value
- £320,000
- Period
- 1 Jun 2026 – 31 May 2028 · up to 31 May 2030 with extensions
- Status
- active
- Extensions
- At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract.
Grounds Maintenance Services for Household Waste Recycling Centres · Ramora LimitedSME
- Signed
- 12 May 2026
- Value
- £18,000
- Period
- 1 Jun 2026 – 31 May 2028 · up to 31 May 2030 with extensions
- Status
- active
- Extensions
- At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract.
Grounds Maintenance Services in East Staffordshire · TAYLORMADE LANDSCAPE CONTRACTORS LIMITEDSME
- Signed
- 9 Mar 2026
- Value
- £10,000
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · Grounds Maintenance Services in Lichfield (inc. Burntwood) | 4final-stage tenders | 4 | 0 | — |
| 4 · Grounds Maintenance Services in Tamworth | 5final-stage tenders | 5 | 0 | — |
| 5 · Grounds Maintenance Services in Newcastle under Lyme | 4final-stage tenders | 4 | 0 | — |
| 6 · Grounds Maintenance Services in South Staffordshire | 5final-stage tenders | 5 | 0 | — |
| 7 · Grounds Maintenance Services in East Staffordshire | 5final-stage tenders | 5 | 0 | — |
| 8 · Grounds Maintenance Services in Staffordshire Moorlands | 4final-stage tenders | 4 | 0 | — |
| 9 · Grounds Maintenance Services for Household Waste Recycling Centres | 5final-stage tenders | 5 | 0 | — |
| 10 · Grounds Maintenance Services for Enterprise Centres in Staffordshire | 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- CROPPER GROUNDS MAINTENANCE LTDFramework contractor
- GLEN GROUP LTD.Framework contractor
- RAMORA LIMITEDFramework contractor
- TAYLORMADE LANDSCAPE CONTRACTORS LIMITEDFramework contractor
Official documents & specifications (17)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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- Contract award notice Contract award notice on Find a Tender
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