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Published 31 Oct 2023, 11:46 GMT

Official UK procurement notice

Framework Agreement for the Provision of Driver Accommodation Training Venues

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 2 public authorities

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Hotel, restaurant and retail trade services (55)Education & Training (80) Delivery: West Midlands (UKG2)
Framework ceiling (notional)£200,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 15 Dec 2023awarded 12 Mar 2024
Lots 3see the lot list below
Framework period 4 yrs 2 moends 31 Oct 2028 · extension options published · starts 1 Sept 2024

What is being bought3 lots · detail below

Published requirement description

Staffordshire County Council would like to hear from suppliers who can provide a training room all year round to accommodate a maximum of 26 people.

Do you have a training room that meets the below requirements:

  • Capable of accommodating 24/26 delegates (cabaret style) in area of not less than 42 sq. m or 450 sq. ft
  • Is the room square or rectangular
  • Is the room clear of any pillars or any other physical barriers
  • Disability parking
  • Adequate number of toilets and clearly signed for delegates
  • Does the room have appropriately sized projection screens or monitors

CPV: Hotel meeting and conference services · Training facilities

How this framework works

From the published notice
Places
up to 3 suppliers · 2 bids on the busiest of 2 lots (0.7 per place) · 2 appointed
Framework period
4 yrs 2 mo from 1 Sept 2024

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Newcastle / Stoke (North)Cancelled 4 yrs 2 mo

Open under threshold tender to awarded a Framework Agreement with three lots

Contract period: 1 Sept 2024 – 31 Oct 2028 (4 yrs 2 mo)
Delivery: West Midlands · Staffordshire
Extensions: 12 months options to extend to 31st August 2028Variant bids: not allowed
55120000 Hotel meeting and conference services
Lot #2East Staffordshire (East)Awarded 4 yrs 2 mo

Open under threshold tender to award a Framework Agreement with three lots

Contract period: 1 Sept 2024 – 31 Oct 2028 (4 yrs 2 mo)
Delivery: West Midlands · Staffordshire
Extensions: 12 months options to extend to 31st August 2028Variant bids: not allowed
55120000 Hotel meeting and conference services
Lot #3Stafford (Central)Awarded 4 yrs 2 mo

Open under threshold tender to award a Framework Agreement with three lots.

Contract period: 1 Sept 2024 – 31 Oct 2028 (4 yrs 2 mo)
Delivery: West Midlands · Staffordshire
Extensions: 12 months options to extend to 31st August 2028Variant bids: not allowed
55120000 Hotel meeting and conference services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20
  • Price: 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement for the Provision of Driver Accommodation Training…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
31 Oct 2023, 11:46 GMT
Last source update
15 Mar 2024, 12:42 GMT
Award evaluation window
15 Dec 2023 – …
Authority reference
IA3231
FTS notice number
2024/S 000-008401
Classification (CPV)
Hotel meeting and conference servicesTraining facilities
Delivery area
West Midlands (UKG2)
Official registry OCID
ocds-h6vhtk-041075 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
15 Dec 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
15 Dec 2023, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

15 Dec 2023 → 1 Sept 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Dec 2023, 12:00 GMT
  2. Bids opened
    15 Dec 2023, 13:00 GMT
  3. Notice published
    15 Mar 2024, 12:42 GMT
  4. Contract starts
    1 Sept 2024, 00:00 BST

Notice history

2 events · 3 releases on Find a Tender · since 15 Mar 2024
  1. Status changed to complete
    15 Mar 2024, 12:42 GMT
  2. Buyer details updated
    15 Mar 2024, 12:42 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Contract periodII.2.731 Oct 202831 Aug 2028-61 d

This corrigendum is to correct the contract end date from 31.10.2028 to 31.08.2028.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 22 from SMEs · busiest of 2 lots
Contracts signed 2latest 12 Mar 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £100,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • East Staffordshire (East)

    Signed
    12 Mar 2024
    Value
    ceiling above
    Period
    … – 31 Oct 2028
    Status
    active

  • Stafford (Central)

    Signed
    12 Mar 2024
    Value
    ceiling above
    Period
    … – 31 Oct 2028
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · East Staffordshire (East)1bids · 1 electronic1——
3 · Stafford (Central)2bids · 2 electronic2——

Contracting authority & participating public bodies

2 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services STAFFORD, West MidlandsContact email

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.