Official UK procurement notice
Framework Agreement for the Plant Hire & Hired Haulage
Authority: City & County of Swansea (Local council)
What is being bought3 lots · detail below
Published requirement descriptionFramework for the supply and hire of plant equipment for the use on civil engineering projects. Also for the hire of haulage for moving bulk items between sites.The lots are: Lot 1a – Hired Plant – Supplied with Operator. Lot 1b - Hired Plant – Supplied without Operator. Lot 1c - Hired Haulage
- The authority expects to re-tender this requirement around 22 Feb 2030, 23:59 GMT.
- No preliminary market engagement: As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity.”
CPV: Hire of agricultural machinery with operator · Hire of construction and civil engineering machinery and equipment with operator · Hire of goods-transport vehicles with driver · Hire of industrial vehicles with driver · Hire of mowers or agricultural equipment with operator · Industrial machinery
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 15 suppliers · 7 bids on the busiest of 2 lots (0.5 per place) · 7 appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 May 2026
Published description of the framework
Call-off Contracts will be awarded based on a 100% price, with the lowest price for each item of plant or haulage being awarded the Call-off Contract.
Due to the complexity and variation of requirements, tenders will be evaluated against the Council’s requirements using the tendered rates submitted and orders shall be placed with the tenderer submitting the lowest price in relation to a particular item. As well as the plant/haulage rate other charges will be considered, i.e. other aspects such as delivery and the supplementary rates submitted within the pricing schedule.
If the lowest priced tenderer cannot supply the required plant/haulage vehicle then the Council will request the plant/haulage from the next lowest priced tenderer and so on.
Depending on the location of works, instances may arise where it will not be cost effective for the Council to travel to various locations for the collections of plant/haulage. On these occasions the Council will take into account their cost of travelling to such various locations when evaluating the tenders.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · evaluation weights differ by lotLot #1Hired Plant – Supplied with Operator.AwardedRenewalPublished value£400,000
Hired Plant – Supplied with Operator. Supply and hire of plant equipment for the use on civil engineering projects
- Economic & financial standing
see tender documentation
- Technical & professional ability
see tender documentation
Lot #2Hired Plant – Supplied without Operator.AwardedRenewalPublished value£140,000
Hired Plant – Supplied without Operator. Supply and hire of plant equipment for the use on civil engineering projects
- Economic & financial standing
see tender documentation
- Technical & professional ability
See tender documentation
Lot #3Hired HaulageAwardedRenewalPublished value£160,000
Hired Haulage. Hire of haulage for moving bulk items between sites.
- Economic & financial standing
see tender documentation
- Technical & professional ability
see tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Hired Plant – Supplied with Operator. | 30% | 70% | |
| 2 · Hired Plant – Supplied without Operator. | 30% | 70% | |
| 3 · Hired Haulage | 30% | 70% |
- Price carries 70 points on every lot: a 10% discount moves about 7 points.
- “Framework Agreement for the Plant Hire & Hired Haulage” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 22 Feb 2030
- First published
- 27 Feb 2026, 11:36 GMT
- Last source update
- 7 Sept 2026, 11:53 BST
- Award evaluation window
- Submission end – 27 Apr 2026
- Authority reference
CCS/25/238- FTS notice number
2026/S 000-017812- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065e19Find a Tender
How it was run
Official notice- Appointment period ends
- 31 Mar 2026, 00:00 BST
- Clarification deadline
- 24 Mar 2026
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
If you are interested in submitting a bid, please download the tender docs from etenderwales.bravosolution.co.uk ↗ Please search using ITT - 123494
. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: etenderwales.bravosolution.co.uk ↗
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
- Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
- Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: [email protected]
— Phone: +44 8003684850
Timeline
27 Feb 2026 → 16 Sept 2026 · 8 dates- Tender notice published237 days ago27 Feb 2026, 11:36 GMT
- Clarification questions by213 days ago24 Mar 2026
- Admission / appointment period ends206 days ago · period end, not a bid countdown31 Mar 2026, 00:00 BST
- Award decision expected by178 days ago27 Apr 2026, 23:59 BST
- Contract starts175 days ago1 May 2026, 00:00 BST
- Assessment summaries sent46 days ago7 Sept 2026, 00:00 BST
- Latest notice published45 days ago7 Sept 2026, 11:53 BST
- Standstill ends36 days ago16 Sept 2026, 23:59 BST
Notice history
6 events · 3 releases on Find a Tender · since 27 Feb 2026- Tender notice published27 Feb 2026, 11:36 GMTUK4
- Tender notice published23 Mar 2026, 16:09 GMTUK4
- Deadline moved to 31 Mar 2026, 00:00 BST23 Mar 2026, 16:09 GMT+7 days · was 24 Mar 2026
- Contract award notice published7 Sept 2026, 11:53 BSTUK6
- Status changed to complete7 Sept 2026, 11:53 BST
- Contract signature expected28 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Hired Plant – Supplied with Operator.1 award | |||
| EXUMA PLANT LIMITEDSME, MCS Enviroculture LtdSME, NIGEL THOMAS PLANT HIRE LIMITEDSME, TOM PRICHARD CONTRACTING LIMITEDSME, WALES AND BORDER COUNTIES PLANT HIRE LIMITEDSME1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: option to extend up to 24 months | £440,000 | 28 Aug 2026standstill to 16 Sept 2026 | Standstill |
| Lot 2 · Hired Plant – Supplied without Operator.1 award | |||
| supplier not published | — | 13 Apr 2026 | Awarded |
| Lot 3 · Hired Haulage1 award | |||
| NIGEL THOMAS PLANT HIRE LIMITEDSME, STIENS HAULAGE LIMITED, TCS PLANT HIRE LIMITEDSME, TOM PRICHARD CONTRACTING LIMITEDSME1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: option to extend up to 24 months | £160,000 | 28 Aug 2026standstill to 16 Sept 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Hired Plant – Supplied with Operator. | 7final-stage tenders | 7 | 0 | — |
| 3 · Hired Haulage | 4final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
7 commercial parties on the notice- EXUMA PLANT LIMITEDFramework contractor
- MCS ENVIROCULTURE LTDFramework contractor
- NIGEL THOMAS PLANT HIRE LIMITEDFramework contractor
- STIENS HAULAGE LIMITEDFramework contractor
- TCS PLANT HIRE LIMITEDFramework contractor
- TOM PRICHARD CONTRACTING LIMITEDFramework contractor
- WALES AND BORDER COUNTIES PLANT HIRE LIMITEDFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 123494
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender