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Published 28 Apr 2023, 13:38 BST

Official UK procurement notice

Framework Agreement for Staffordshire County Council Workforce Mental Wellbeing Early Intervention Support

Official notice

Authority: Staffordshire County Council (Local council)

Framework agreement6 lotsServicesOpen procedureSME suitable
Sectors: Health & Social Care (85) Delivery: West Midlands (UKG2)
Framework ceiling (notional)£580,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 20 Jun 2023awarded 11 Sept 2023
Lots 6see the lot list below
Framework period 4 yrsends 31 Oct 2027 · extension options published · starts 1 Nov 2023

What is being bought6 lots · detail below

Published requirement description

Staffordshire County Council requires a range of organisations/individual professionals to complement our employed Occupational Health and Health and Safety professionals to deliver a range of prevention and early intervention support services to the workforce under a Framework Agreement.

The use of a Framework Agreement for the provision of early intervention support to employees will allow the Council to have a range of competent providers offering a wide range of skills and services. There are no guaranteed levels of referrals per provider.

Providers are expected to work in partnership with the County Council to deliver early intervention services to the corporate workforce of 4300 employees and for other customers supported by the Council's Health, Safety and Wellbeing Service.

Providers appointed to the framework will assist us to support employees suffering from mental ill health and help prevent and reduce the impact that ill health of this nature has on individuals, their families and organisational productivity.

CPV: Counselling services · Guidance and counselling services

How this framework works

From the published notice
Bids received
16 bids on the busiest of 6 lots · 14 suppliers appointed
Framework period
4 yrs from 1 Nov 2023

Lots and requirements (6)Procurement structure

6 lots · all with a published value · same evaluation weights on every lot
Lot #1TriageAwarded 4 yrsPublished value£90,000

Triage

Contract period: 1 Nov 2023 – 31 Oct 2027 (4 yrs)
Delivery: West Midlands · Staffordshire
Extensions: Options to extend by 12 months to the 31 October 2027Variant bids: not allowed
85312300 Guidance and counselling services85312320 Counselling services
Lot #2Self-referral - Digital CounsellingAwarded 4 yrsPublished value£50,000

Digital Counselling completed by video meeting (telephone if client cannot access video) with support for employee to develop their own support plan. Summary documentation provided to ThinkWell including KPI data.

Contract period: 1 Nov 2023 – 31 Oct 2027 (4 yrs)
Delivery: West Midlands · Staffordshire
Extensions: Option to extend by 12 months to 31 October 2027Variant bids: not allowed
85312300 Guidance and counselling services85312320 Counselling services
Lot #3Self-referral - Face to face CounsellingAwarded 4 yrsPublished value£250,000

Face to face Counselling with support for employee to develop their own support plan. Summary documentation provided to ThinkWell including KPI data.

Contract period: 1 Nov 2023 – 31 Oct 2027 (4 yrs)
Delivery: West Midlands · Staffordshire
Extensions: Option to extend by 12 months to the 31 October 2027Variant bids: not allowed
85312300 Guidance and counselling services85312320 Counselling services
Lot #4Manager Referral - Digital CounsellingAwarded 4 yrsPublished value£40,000

Digital Counselling completed by video meeting (telephone if client cannot access video) with support for employee to develop their own support plan. Provide initial and final report for Manager and ThinkWell and summary document including KPI data to ThinkWell.

Contract period: 1 Nov 2023 – 31 Oct 2027 (4 yrs)
Delivery: West Midlands · Staffordshire
Extensions: Option to extend by 12 months to the 31 October 2027Variant bids: not allowed
85312300 Guidance and counselling services85312320 Counselling services
Lot #5Manager Referral - Face to face CounsellingAwarded 4 yrsPublished value£145,000

Face to face Counselling with support for employee to develop their own support plan. Provide initial and final report for Manager and ThinkWell and summary document including KPI data to ThinkWell.

Contract period: 1 Nov 2023 – 31 Oct 2027 (4 yrs)
Delivery: West Midlands · Staffordshire
Extensions: Option to extend by 12 months to the 31 October 2027Variant bids: not allowed
85312300 Guidance and counselling services85312320 Counselling services
Lot #6Clinical Psychology ServicesAwarded 4 yrsPublished value£5,000

Face to face 1 hour session with support for employee to develop support plan and onward referrals as appropriate. Initial and final report for ThinkWell (and Manager as appropriate) and summary document including KPI data to ThinkWell.

Contract period: 1 Nov 2023 – 31 Oct 2027 (4 yrs)
Delivery: West Midlands · Staffordshire
Extensions: Option to extend by 12 months to the 31 October 2027Variant bids: not allowed
85312300 Guidance and counselling services85312320 Counselling services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20
  • Price: 80
Conditions of participation1
  • Technical & professional ability

    Staffordshire County Council needs to ensure that all Counsellors undertaking intervention for ThinkWell hold the required membership / registration of one of the following professional bodies to the level indicated below or higher.

    • BACP- Individual member or higher
    • BABCP - Ordinary membership or higher
    • HCPC -Registered as psychologist
    • BPC - British Psychoanalytic Council - Membership due to appropriate counselling qualification
    • NCS - The National Counselling Society - Accredited Professional Registrant or above
    • UKCP - United Kingdom Council for Psychotherapy - Full clinical membership
    • ACCPH - Accredited Coaches, Counsellors, Psychotherapists and Hypnotherapists. Accredited member via a route that includes counselling/psychotherapy qualification.
    • UKAHPP - UK Association of Humanistic Psychology Practitioners Ordinary member or higher.
    • Or equivalent - If submitting an equivalent accreditation, please provide full justification to its equivalent status and a link to the organisation's website.

    Counsellors must hold an appropriate qualification and have experience that has allowed them to gain such membership or registration. Organisational membership alone will not be considered adequate unless the individual undertaking interventions for ThinkWell hold the required membership.

    Awarded Supplier's will maintain Membership and Registration of Professional Bodies for the duration of the Framework term (including extensions).

    Any personnel utilised on this con…

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement for Staffordshire County Council Workforce Mental…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
28 Apr 2023, 13:38 BST
Last source update
20 Sept 2023, 11:39 BST
Award evaluation window
6 Jun 2023 – …
Authority reference
IA2923
FTS notice number
2023/S 000-027757
Classification (CPV)
Counselling servicesGuidance and counselling services
Delivery area
West Midlands (UKG2)
Official registry OCID
ocds-h6vhtk-03c51f Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com ↗

Appointment period ends
20 Jun 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
6 Jun 2023, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

6 Jun 2023 → 1 Nov 2023 · 4 dates
  1. Bids opened
    6 Jun 2023, 13:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    20 Jun 2023, 12:00 BST
  3. Notice published
    20 Sept 2023, 11:39 BST
  4. Contract starts
    1 Nov 2023

Notice history

2 events · 3 releases on Find a Tender · since 23 May 2023
  1. Deadline moved to 20 Jun 2023, 12:00 BST
    23 May 2023, 08:58 BST
    +14 days · was 6 Jun 2023, 12:00 BST
  2. Status changed to complete
    20 Sept 2023, 11:39 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineClosing date · IV.2.26 Jun 202320 Jun 2023+14 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 14admitted to the panel · see the list ↓
Bids received 1611 from SMEs · busiest of 6 lots
Contracts signed 6latest 11 Sept 2023

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Triage

    Signed
    11 Sept 2023
    Value
    £90,000
    Period
    … – 31 Oct 2027
    Status
    active

  • Self-referral - Digital Counselling

    Signed
    11 Sept 2023
    Value
    £50,000
    Period
    … – 31 Oct 2027
    Status
    active

  • Self-referral - Face to face Counselling

    Signed
    11 Sept 2023
    Value
    £250,000
    Period
    … – 31 Oct 2027
    Status
    active

  • Manager Referral - Digital Counselling

    Signed
    11 Sept 2023
    Value
    £40,000
    Period
    … – 31 Oct 2027
    Status
    active

  • Manager Referral - Face to face Counselling

    Signed
    11 Sept 2023
    Value
    £145,000
    Period
    … – 31 Oct 2027
    Status
    active

  • Clinical Psychology Services

    Signed
    11 Sept 2023
    Value
    £5,000
    Period
    … – 31 Oct 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Triage14bids · 14 electronic10——
2 · Self-referral - Digital Counselling16bids · 16 electronic11——
3 · Self-referral - Face to face Counselling12bids · 12 electronic8——
4 · Manager Referral - Digital Counselling15bids · 15 electronic10——
5 · Manager Referral - Face to face Counselling12bids · 12 electronic9——
6 · Clinical Psychology Services4bids · 4 electronic4——

Contracting authority & participating public bodies

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Tipping Street, STAFFORD, West Midlands, ST162DHContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

14 commercial parties on the notice
Show 4 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.