Official UK procurement notice
Framework Agreement for Reactive Maintenance Works
Authority: City & County of Swansea (Local council)
What is being bought4 lots · detail below
Published requirement descriptionSwansea Council intends to set up a reactive maintenance framework to undertake various works that cover the trades of plastering, bricklaying, roofing and carpentry throughout the City & County of Swansea. The works will be undertaken to the council’s owned domestic stock that contains houses, bunglaows, flats (low rise) and maisonettes
- Recurrence: 3 years
CPV: Bricklaying work · Builders' carpentry · Carpentry installation work · Construction work · Drainage construction works · Erection of fencing · Flashing and guttering work · Floor-tiling work · Glazing work · Ground-drainage work · Guttering work · Joinery and carpentry installation work · +10 more
How this framework works
From the published notice- Bids received
- 16 bids on the busiest of 4 lots · 6 suppliers appointed
Lots and requirements (4)Procurement structure
4 lots · no lot values published · a supplier may bid for at most 4 of them · same evaluation weights on every lotLot #1CarpentryAwardedRenewal
Swansea Council intends to set up a reactive maintenance framework to undertake various works that cover the trades of plastering, bricklaying, roofing and carpentry throughout the City & County of Swansea. The works will be undertaken to the council’s owned domestic stock that contains houses, bunglaows, flats (low rise) and maisonettes. Based on historical data, and allowing for future trends, the Employer estimates that, including the framework extension, the spend on the framework is likely to be circa. 6.7 million over its term. The framework will be lotted into four Lots;
Lot 1 – Carpentry,
Lot 2 – External Works,
Lot 3 – Plastering,
Lot 4 – Roofing
It is expected that each lot will have an expenditure of 500k per annum and the roofing lot will have an expenditure of 750k per annum. The framework lots will be unrestricted in terms of number allocated to each lot and the proposed bidder can opt to include for one, or all lots. Additional information: Lot 1 – Carpentry
Lot #2External WorksAwardedRenewal
Swansea Council intends to set up a reactive maintenance framework to undertake various works that cover the trades of plastering, bricklaying, roofing and carpentry throughout the City & County of Swansea. The works will be undertaken to the council’s owned domestic stock that contains houses, bunglaows, flats (low rise) and maisonettes. Based on historical data, and allowing for future trends, the Employer estimates that, including the framework extension, the spend on the framework is likely to be circa. 6.7 million over its term. The framework will be lotted into four Lots;
Lot 1 – Carpentry,
Lot 2 – External Works,
Lot 3 – Plastering,
Lot 4 – Roofing
It is expected that each lot will have an expenditure of 500k per annum and the roofing lot will have an expenditure of 750k per annum. The framework lots will be unrestricted in terms of number allocated to each lot and the proposed bidder can opt to include for one, or all lots. Additional information: Lot 2 – External Works
Lot #3PlasteringAwardedRenewal
Swansea Council intends to set up a reactive maintenance framework to undertake various works that cover the trades of plastering, bricklaying, roofing and carpentry throughout the City & County of Swansea. The works will be undertaken to the council’s owned domestic stock that contains houses, bunglaows, flats (low rise) and maisonettes. Based on historical data, and allowing for future trends, the Employer estimates that, including the framework extension, the spend on the framework is likely to be circa. 6.7 million over its term. The framework will be lotted into four Lots;
Lot 1 – Carpentry,
Lot 2 – External Works,
Lot 3 – Plastering,
Lot 4 – Roofing
It is expected that each lot will have an expenditure of 500k per annum and the roofing lot will have an expenditure of 750k per annum. The framework lots will be unrestricted in terms of number allocated to each lot and the proposed bidder can opt to include for one, or all lots. Additional information: Lot 3 – Plastering
Lot #4RoofingAwardedRenewal
Swansea Council intends to set up a reactive maintenance framework to undertake various works that cover the trades of plastering, bricklaying, roofing and carpentry throughout the City & County of Swansea. The works will be undertaken to the council’s owned domestic stock that contains houses, bunglaows, flats (low rise) and maisonettes. Based on historical data, and allowing for future trends, the Employer estimates that, including the framework extension, the spend on the framework is likely to be circa. 6.7 million over its term. The framework will be lotted into four Lots;
Lot 1 – Carpentry,
Lot 2 – External Works,
Lot 3 – Plastering,
Lot 4 – Roofing
It is expected that each lot will have an expenditure of 500k per annum and the roofing lot will have an expenditure of 750k per annum. The framework lots will be unrestricted in terms of number allocated to each lot and the proposed bidder can opt to include for one, or all lots. Additional information: Lot 4 – Roofing
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Suitability
see tender documentation
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for Reactive Maintenance Works” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 3 years
- First published
- 31 Oct 2024, 12:28 GMT
- Last source update
- 22 May 2025, 15:41 BST
- Award evaluation window
- 2 Dec 2024 – …
- Authority reference
CCS/ 24 / 251- FTS notice number
2025/S 000-025150- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b2eeFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: (WA Ref:151123)
How it was run
Official notice- Appointment period ends
- 2 Dec 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 120 days from the deadline
- Bids opened
- 2 Dec 2024, 12:30 GMT
Timeline
2 Dec 2024 → 22 May 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown2 Dec 2024, 12:00 GMT
- Bids opened2 Dec 2024, 12:30 GMT
- Notice published22 May 2025, 15:41 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete22 May 2025, 15:41 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £0, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 – Carpentry
- Signed
- 4 Apr 2025
- Value
- ceiling above
- Status
- active
Lot 2 – External Works
- Signed
- 4 Apr 2025
- Value
- ceiling above
- Status
- active
Lot 3 – Plastering
- Signed
- 4 Apr 2025
- Value
- ceiling above
- Status
- active
Lot 4 – Roofing
- Signed
- 4 Apr 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Carpentry | 16bids · 16 electronic · 16 from abroad | 6 | — | — |
| 2 · External Works | 16bids · 16 electronic · 16 from abroad | 6 | — | — |
| 3 · Plastering | 16bids · 16 electronic · 16 from abroad | 6 | — | — |
| 4 · Roofing | 16bids · 16 electronic · 16 from abroad | 6 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- Legal Democratic Services and Business IntelligenceReview contact point
Framework contractors & participating bidders
7 commercial parties on the notice- ASW Property Services LTDFramework contractor
- CARDO (WALES & WEST) LIMITEDFramework contractor
- M Delacey & Sons (Holdings) LtdFramework contractor
- QDL CONTRACTORSFramework contractor
- QDL Contractors LtdFramework contractor
- RAYNES SCAFFOLDING & GROUNDWORKS LTDFramework contractor
- RNF Services LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria