Official UK procurement notice
Framework Agreement for Provision of Online Training Courses with Learner Management System
Authority: West College Scotland (Education)
What is being bought
Published requirement descriptionThis Framework Agreement for the provision of online training courses with learning platform will include the following;
- provision of suitable approved online training courses with supplementary learning materials where relevant;
- sourcing and enrolling eligible learners for the College; and
- an effective, user-friendly Learner Management System to track progress and encourage learners to submit their initial assignment
- Recurrence: Estimated timing for further notices to be published: March 2029
CPV: E-learning services · Industrial and technical training services · Specialist training services · Training programme services · Training services · Training software development services · Training software package · Vocational training services
How this framework works
From the published notice- Places
- up to 3 suppliers · 2 bids received (0.7 per place) · 2 appointed
The lotProcurement structure
single lot · value publishedLot #1West College are looking to appoint a number of Service Providers to a multi-supplier…AwardedRenewalPublished value£6,000,000
West College are looking to appoint a number of Service Providers to a multi-supplier framework agreement for the provision of online training courses with learning platform.
This requirement is anticipated to include:
- assisting the College to source and enrol eligible learners
- providing approved online learning resources (with supplementary learning materials where relevant)
- providing a Learner Management System to track progress and encourage learners to submit their initial assignment
Service providers are also expected to provide the following services as part of the contract:
- Promotion of the College portfolio of online courses to appropriate target audiences
-Sourcing learners from the West Region of Scotland
-Ensuring learners are tracked through the College enrolment process
-Engaging learners through welcome and introduction activity
–Ensuring that learners are inspired to continue beyond the initial learning milestones
-Tracking learner progress throughout learner journey and liaise with the College
-Liaising with the College on agreed target audiences to ensure planned and effective marketing and promotion campaigns
- Management of payment information to staff marking courses
- E-certification system built in for all courses to include creation, dissemination and reporting on certification process
- A system that includes API Integration Functionality. This should supporting bi-directional integration (via open API) to enable real-time updates between the Learning Management System and the College’s Management Information System (MIS), including:
Inputs: Automatic syncing of student enrolments from the College’s MIS into the LMS
Outputs: Submission of learner progress, attendance, and assessment records to the College’s MIS for compliance and reporting
A wide range of courses is required as detailed in section 3.1 of the Specification of Requirements.
The procurement involves the establishment of a framework agreement with several operators. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- As detailed in the ITT documents: 60%
- price: 40%
Published award criteria (2)
- As detailed in the ITT documents: 60
- Price: 40
- Suitability
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or membership.
- Economic & financial standing
Bidders will be required to have a minimum yearly “general” turnover of (1,000,000) GBP for the last 3 years.
Bidders who cannot meet the required level of turnover will be excluded from this tender.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract,
the types and levels of insurance indicated below:
Professional Risk Indemnity: GBP 2 Million
Employer's (Compulsory) Liability: GBP 5 Million
Public Liability: GBP 5 Million
3rd Party Motor Vehicle Insurance
A valid motor vehicle certificate must be held in the company name or (where there is no fleet but rather the company permits its employees to use their personal vehicles for business purposes), a letter signed by a person of appropriate authority - confirming that the company has ongoing arrangements in place to ensure their employees' vehicles are appropriately insured and maintained.
- Technical & professional ability
Bidders are required to provide 3 examples of services carried out in the past 5 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar size and scope that demonstrate delivery of service spread of curriculum areas.
Unsatisfactory experience will result in exclusion from the tender process.
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope.
Please provide details of the environmental management measures which the bidder will be able to use when performing the contracts:
Bidders will be required to provide assurance that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to:
- a completed copy of the Bidder ‘relevant contract’ Climate Change Plan Template, including planned projects and actions to reduce the bidder’s carbon emissions.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework Agreement for Provision of Online Training Courses with…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Estimated timing for further notices to be published: March 2029
- First published
- 4 Feb 2025, 17:01 GMT
- Last source update
- 17 Sept 2025, 14:21 BST
- Award evaluation window
- 15 May 2025 – …
- Authority reference
WCS 20/155- FTS notice number
2025/S 000-057368- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04dba3Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent 3rd-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. H&S Procedures 1. The bidder must hold a UKAS (or equivalent), accredited independent 3rd-party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR, 4a The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation. Note - Organisations with fewer than 5 employees are not required by law to have a documented policy statement. 4b. A documented process demonstrating the bidder’s arrangements for ensuring that H&S measures are effective in reducing/preventing incidents, occupational ill-health and accidents. This must provide details of the arrangements for H&S management that are relevant to the nature and scales of the requirement. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent 3rd-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment-SPD question 4D.2. Data hosting If the data is to be hosted in a Country out-with the EEA, and is not included in the ICO’s ‘adequate’ list, the relevant safeguards must be in place. Detail of where the data is to be hosted and any safeguards (if required) must be provided. If the bidder does not demonstrate that the relevant safeguards are in place (if required) their bid will be non-compliant and not proceed any further. Alignment to Web Content Accessibility Guidelines (WCAG) 2.2 AA Standard or newer Full accessibility across the system is required to meet the most up-to-date WCAG (Web Content Accessibility Guidelines) minimum of 2.2 AA Standard as well as the latest UK Government Guidance on the accessibility requirements for public sector bodies or evidence (statement) of working towards those regulations. Bidders who cannot evidence this through provision of a relevant Accessibility Statement will fail. Their bid will be deemed non-compliant and not proceed further. Awarding Bodies Bidders must state all Awarding Bodies they will work with for the delivery of these requirements. Where a bidder has a plan to work with an Awarding Body they must provide a timeline to achieving the relevant accreditation. If the bidder does not clearly confirm this their bid will be non-compliant and not proceed any further in the evaluation. (SC Ref:809985)
How it was run
Official notice- Appointment period ends
- 15 May 2025, 16:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 15 May 2025, 16:00 BST
Timeline
17 Mar 2025 → 17 Sept 2025 · 4 dates- Next notice expected17 Mar 2025
- Admission / appointment period endsperiod end, not a bid countdown15 May 2025, 16:00 BST
- Bids opened15 May 2025, 16:00 BST
- Notice published400 days ago17 Sept 2025, 14:21 BST
Notice history
5 events · 3 releases on Find a Tender · since 28 Apr 2025- Published value published: £6,000,00028 Apr 2025, 08:55 BST
- Status changed to active28 Apr 2025, 08:55 BST
- Procurement method changed28 Apr 2025, 08:55 BST
- Deadline published: 15 May 2025, 16:00 BST28 Apr 2025, 08:55 BST
- Status changed to complete17 Sept 2025, 14:21 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 057368-2025-WCS 20/155-1
- Signed
- 1 Sept 2025
- Value
- £6,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtMediation bodyReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Learning Curve GroupFramework contractor
- The SKills NetworkFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.