Official UK procurement notice
Framework Agreement for Provision of Cleaning Services for Properties, Communal Areas and Kitchens
Authority: Falkirk Council (Local council)
Falkirk Council intends to appoint suitably experienced cleaning providers for the provision of cleaning services for properties, communal areas, and kitchens at various sites within the local authority area. Published lot titles: Void Properties; Homeless Properties; Communal Areas; Deep Clean of Kitchens, Canopies and Ductwork; External Cleaning.
What is being bought5 lots · detail below
Published requirement descriptionFalkirk Council intends to appoint suitably experienced cleaning providers for the provision of cleaning services for properties, communal areas, and kitchens at various sites within the local authority area.
- Recurrence: A further notice may be issued September 2030
CPV: Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services · Janitorial services · School cleaning services · Window-cleaning services
Open work like this
This notice no longer takes bids · live search, filters set
How this framework works
From the published notice- Places
- up to 15 suppliers
- Framework period
- 4 yrs from 1 Feb 2027
Lots and requirements (5)Procurement structure
5 lots · all with a published value · evaluation weights differ by lotLot #1Void PropertiesPublished value£2,200,000
Falkirk Council operates a stock of Void properties for mainstream tenancies. The authority has a commitment to clean these properties prior to occupation. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.
Lot #2Homeless PropertiesPublished value£680,000
Falkirk Council operates a stock of properties for allocation to homeless persons. The authority has a commitment to clean these properties prior to occupation. The service provision consists of visiting void temporary accommodation and preparing them for the next tenant. The properties are generally fully furnished therefore the work will involve more than just a straightforward empty house clean. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.
Lot #3Communal AreasPublished value£750,000
The service will cover regular cleaning of communal areas in 26 (13 High Flats) flatted residential blocks in central Falkirk, including high pedestrian traffic areas in each block. In addition, the service provider will be required to carry out regular checks regarding the cleanliness and condition of specified communal areas and maintain these areas to the required standard. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Third Party Employers for this lot have identified TUPE may apply. The TUPE information supplied relates to the Third Party Employer only (according to the definitions) employees. Refer to Schedule 9 and Appendix F.
Lot #4Deep Clean of Kitchens, Canopies and DuctworkPublished value£130,000
The service will cover regular cleaning of production kitchens and serveries across Falkirk Council’s schools and corporate sites. The authority has a commitment to conduct an annual deep clean of these kitchens to ensure and maintain safety standards. The deep clean should encompass a full clean of all equipment within the equipment and all surfaces. There is also a requirement for the scheduled cleaning and/or replacement of filters in kitchen canopies. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #5External CleaningPublished value£80,000
This section is for cleaning down of all properties after roughcasting and roofing works have been carried out. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
Evaluation split and conditions of participation as published; the tender pack may add morei
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Void Properties | 35% | 65% | |
| 2 · Homeless Properties | 35% | 65% | |
| 3 · Communal Areas | 35% | 65% | |
| 4 · Deep Clean of Kitchens, Canopies and Ductwork | 40% | 60% | |
| 5 · External Cleaning | 35% | 65% |
- Suitability
It is a requirement of this tender that the bidder must hold a valid registration with Companies House. Where the bidder is not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading from the address provided in the tender and under the Company name given.
- Economic & financial standing
A Credit safe credit scoring check will be run on registered Company Name and Company Number provided by the bidder. Where the resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the framework.
The successful tenderer will be required to provide evidence of appropriate level of Insurance cover prior to commencement of the Framework.
Bidders will be required to provide three years worth of annual accounts as per SPD 4B.1 A.
Minimum: Required Insurances Lots 1 and 2: Employer’s (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance = 5 Million GBP Product Liability Insurance = 5 Million GBP Lots 3, 4, and 5: Employer’s (Compulsory) Liability Insurance = 10 Million GBP Public Liability In… - Technical & professional ability
In relation to Quality Management, Health and Safety, and Environmental Management these are assessed in the SPD. Bidders should review Appendix J: SPD (Scotland) Standard Statements for the minimum level(s) of standards required.
Please note bidders for Lot 4 should also review Schedule 5 of the ITT for minimum standards in relation to membership and training.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60–65 points depending on the lot; most lots put it at 65 points.
- “Framework Agreement for Provision of Cleaning Services for Properties,…” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · A further notice may be issued September 2030
- First published
- 29 Sept 2026, 12:11 BST
- Last source update
- 23 Oct 2026, 10:41 BST
- Award evaluation window
- 29 Oct 2026 – …
- Authority reference
PS/002/27- FTS notice number
2026/S 000-100309- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077c55Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As listed in the tender documentation.
Publisher note: See available tender documentation. 1. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response in advance of the submission deadline to avoid any last minute issues. 2. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Third Party Employers for lots 1,2, and 3 have identified TUPE may apply. It is also confirmed that there would be no Transferring Employees (meaning employees of the Council according the definitions). The TUPE information supplied in the tender relates to the Third Party Employer (according to the definitions) employees. Please refer to Schedule 9 and Appendix F. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=844168. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Council utilises a points-based system to ensure each Contract or Framework Agreement has appropriate Community Benefits as an essential component. Each action is worth a varying number of points based on how well it contributes to our priorities. When the Council spends with a Contractor(s), they earn Community Benefit Points. The number of Points earned correlates directly with Council’s level of spend with a Contractor(s) as outlined ITT documentation and Appendix I and are based on annual spend from Contract start date. (SC Ref:844168) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=844168
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 6 Nov 2026, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 29 Oct 2026, 11:00 GMT
Timeline
23 Oct 2026 → 1 Feb 2027 · 4 dates- Notice published21 days ago23 Oct 2026, 10:41 BST
- Bids opened15 days ago29 Oct 2026, 11:00 GMT
- Admission / appointment period ends7 days ago · period end, not a bid countdown6 Nov 2026, 11:00 GMT
- Today13 Nov 2026
- Contract startsin 79 days1 Feb 2027
Notice history
2 events · 3 releases on Find a Tender · since 12 Oct 2026- Deadline moved to 5 Nov 2026, 11:00 GMT12 Oct 2026, 11:02 BST+7 days · was 29 Oct 2026, 11:00 GMT
- Deadline moved to 6 Nov 2026, 11:00 GMT23 Oct 2026, 10:41 BST+1 days · was 5 Nov 2026, 11:00 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 29 Oct 2026 | 5 Nov 2026 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 29 Oct 2026 | 5 Nov 2026 | +7 d |
| — | DeadlineTime limit · IV.2.2 | 5 Nov 2026 | 6 Nov 2026 | +1 d |
An updated ITT titled 'PS 002 27 - ITT for Framework for Cleaning Services V3.0' has been uploaded to PCS which now includes an update to Schedule 1: Evaluation, specifically 5.1 which now imposes a 2000 word limit for each of the responses to each question for each Lot. The submission deadline has been amended accordingly to allow potential bidders sufficient time to prepare their quality respons…
Due to an earlier outage of Public Contracts Scotland we have extended the deadline for submissions by 24 hours.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Falkirk Sheriff Court and Justice of the PeaceReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.