Official UK procurement notice
Framework Agreement for Provision of Cleaning Services for Properties and Kitchens in the Falkirk Council Area
Authority: Falkirk Council (Local council)
Re-procurement openFramework Agreement for Provision of Cleaning Services for Properties, Communal Areas and Kitchens · bids close
What is being bought5 lots · detail below
Published requirement descriptionFalkirk Council framework agreement for the Provision of Cleaning Services for Properties, Communal Areas, and Kitchens within the Falkirk Council Area of Operations.
The framework shall deliver a reliable and customer-focused service to the Council's Building Maintenance & Cleansing Services, supplementing the Council’s own in-house service provision.
The framework comprises 5 lots:
Lot 1: Void Properties
Lot 2: Homeless Properties
Lot 3: Communal Areas
Lot 4: Deep Cleans of Kitchen & Canopies
Lot 5: External Cleaning
- Recurrence: July 2026
CPV: Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services · Janitorial services · School cleaning services · Window-cleaning services
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 5 lots · 5 suppliers appointed
- Framework period
- 4 yrs from 1 Jan 2023
Lots and requirements (5)Procurement structure
5 lots · all with a published value · evaluation weights differ by lotLot #1Void PropertiesCancelledPublished value£1,120,000
Falkirk Council operates a stock of Void properties for mainstream tenancies. These range from bedsits, 1-, 2- and 3-bedroom properties. The authority has a commitment to clean these properties prior to occupation.
Lot #2Homeless PropertiesCancelledPublished value£550,000
Falkirk Council operates a stock of properties for allocation to homeless persons. These range from bedsits, 1-, 2- and 3-bedroom properties. The authority has a commitment to clean these properties prior to occupation. The service provision consists of visiting void temporary accommodation and preparing them for the next tenant. The properties are generally fully furnished therefore the work will involve more than just a straightforward empty house clean.
Lot #3Communal AreasCancelledPublished value£220,000
The service will cover regular cleaning of communal areas in 17 (13 High Flats) flatted residential blocks in central Falkirk, including high pedestrian traffic areas in each block. In addition, the service provider will be required to carry out regular checks regarding the cleanliness and condition of specified communal areas and maintain these areas to the required standard.
Lot #4Deep Clean of Kitchens and Kitchen CanopiesCancelledPublished value£160,000
The service will cover regular cleaning of production kitchens and serveries across Falkirk Council’s schools and corporate sites. The authority has a commitment to conduct an annual deep clean of these kitchens to ensure and maintain safety standards. The deep clean should encompass a full clean of all equipment within the equipment and all surfaces. There is also a requirement for the scheduled cleaning and/or replacement of filters in kitchen canopies.
Lot #5External Cleaning of Council PropertiesCancelledPublished value£400,000
This section is for cleaning down of all properties after roughcasting and roofing works have been carried out. Works to include for; removal of roughcast chips from all garden elevations, removal of all debris, materials and builders waste from all garden areas, cleaning of all windows including frames and sills (external), cleaning of all external faces of external doors, cleaning of all external pipework, handrails, railings, support poles, etc.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Void Properties | 35% | 65% | |
| 2 · Homeless Properties | 35% | 65% | |
| 3 · Communal Areas | 35% | 65% | |
| 4 · Deep Clean of Kitchens and Kitchen Canopies | 40% | 60% | |
| 5 · External Cleaning of Council Properties | 25% | 75% |
- Economic & financial standing
4B.1.1 Bidders will be required to have a minimum “general” yearly turnover for your lot below for the last two years.
Lot Number Minimum “general” yearly turnover
Lot 1 2,000,000 GBP
Lot 2 1,000,000 GBP
Lot 3 400,000 GBP
Lot 4 300,000 GBP
Lot 5 800,000 GBP
Minimum: 4B.5.1: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Lots 1 and 2: Employer’s (Compulsory) Liability Insurance = 10 Million GBP Pu… - Technical & professional ability
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR provide responses in relation to 4D.1.2 A through to G in the in the SPD(Scotland) Standard Statements.
The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or provide responses in relation to: 4D.2.2a through to 4D.2.2G in the SPD(Scotland) Standard Statements v1.10.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60–75 points depending on the lot; most lots put it at 65 points.
- “Framework Agreement for Provision of Cleaning Services for Properties…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · July 2026
- First published
- 23 Sept 2022, 09:44 BST
- Last source update
- 8 Feb 2023, 12:33 GMT
- Award evaluation window
- 24 Oct 2022 – …
- Authority reference
TCC/001/22- FTS notice number
2023/S 000-003855- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036acdFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As listed within the tender documentation.
- Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. Falkirk Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: (SC Ref:721838)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/ ↗
- Appointment period ends
- 24 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 24 Oct 2022, 12:00 BST
Timeline
24 Oct 2022 → 8 Feb 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown24 Oct 2022, 12:00 BST
- Bids opened24 Oct 2022, 12:00 BST
- Contract starts1 Jan 2023
- Notice published8 Feb 2023, 12:33 GMT
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete8 Feb 2023, 12:33 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextIII.1.2) Economic and financial standing · III.1.2 | — | III.1) Conditions for participation and III.1.2) Economic and financial standing III.1) Conditions for participation III.1.2) Economic and financial standing List and brief description of selection criteria: 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover for your lot below for the last two years. Lot Number Minimum “general” yearly turnover Lot 1 500,000 GBP Lot 2 250,… |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Void Properties
- Signed
- 23 Dec 2022
- Value
- £740,000
- Period
- … – 31 Dec 2026
- Status
- active
Homeless Properties
- Signed
- 23 Dec 2022
- Value
- £405,000
- Period
- … – 31 Dec 2026
- Status
- active
Communal Areas
- Signed
- 23 Dec 2022
- Value
- £248,000
- Period
- … – 31 Dec 2026
- Status
- active
Deep Clean of Kitchens and Kitchen Canopies
- Signed
- 23 Dec 2022
- Value
- £208,000
- Period
- … – 31 Dec 2026
- Status
- active
External Cleaning of Council Properties
- Signed
- 23 Dec 2022
- Value
- £163,000
- Period
- … – 31 Dec 2026
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Void Properties | 5bids · 5 electronic · 5 from abroad | 3 | — | — |
| 2 · Homeless Properties | 5bids · 5 electronic · 5 from abroad | 3 | — | — |
| 3 · Communal Areas | 4bids · 4 electronic · 4 from abroad | 3 | — | — |
| 4 · Deep Clean of Kitchens and Kitchen Canopies | 4bids · 4 electronic · 4 from abroad | 3 | — | — |
| 5 · External Cleaning of Council Properties | 4bids · 4 electronic · 4 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Falkirk Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Orbis Protect Ltd (formerly SitexOrbis ltd)Framework contractor
- Perfect Clean Edinburgh LtdFramework contractor
- Perfect Service Solutions LtdFramework contractor
- Ron Soft ServicesFramework contractor
- The Cleaning Company (Scotland) LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.