Official UK procurement notice
Framework Agreement for Plant Hire
Authority: City & County of Swansea (Local council)
What is being bought4 lots · detail below
Published requirement descriptionFramework for the supply and hire of plant equipment for the use on civil engineering projects.
- No preliminary market engagement: As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity.
CPV: Hire of agricultural machinery with operator · Hire of construction and civil engineering machinery and equipment with operator · Hire of industrial vehicles with driver · Hire of mowers or agricultural equipment with operator · Industrial machinery
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 5 suppliers
- Framework period
- 2 yrs · up to 4 yrs from 1 Aug 2026
Published description of the framework
- Call-off Contracts will be awarded based on a 100% price, with the lowest price for each item of plant being awarded the Call-off Contract.
- Due to the complexity and variation of requirements, tenders will be evaluated against the Council’s requirements using the tendered rates submitted and orders shall be placed with the tenderer submitting the lowest price in relation to a particular item. As well as the plant rate other charges will be considered, i.e. other aspects such as delivery and the supplementary rates submitted within the pricing schedule.
- If the lowest priced tenderer cannot supply the required plant then the Council will request the plant from the next lowest priced tenderer and so on.
- Depending on the location of works, instances may arise where it will not be cost effective for the Council to travel to various locations for the collections of plant. On these occasions the Council will take into account their cost of travelling to such various locations when evaluating the tenders.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £48,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Hired Plant – PumpsRenewalPublished value£24,000
All pumps to come suction and discharge hoses, unless submersible then only the discharge is applicable.
Lot #2Hired Plant – General ToolsRenewalPublished value£120,000
The general tools encompasses everyday tools used on civil engineering sites.
Lot #3Hired Plant – Accommodation/WelfareRenewalceiling above
All accommodation to be suitable for building site conditions. Welfare facilities to be in accordance with CDM 2015
Lot #4Hired Plant – Traffic ManagementRenewalceiling above
Traffic management suppliers to provide a service to support Swansea councils works on its highways network. All hires to include provision for set up and removal for any type of temporary traffic management layout.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Hire Procedure 10% Plant Breakdown 10% Operators/Drivers 10%
- Price: Price - 70%
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for Plant Hire” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 1 May 2026, 13:46 BST
- Last source update
- 1 May 2026, 13:46 BST
- Award evaluation window
- Submission end – 1 Jul 2026
- Authority reference
CCS/26/010- FTS notice number
2026/S 000-040525- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069050Find a Tender
How it was run
Official notice- Appointment period ends
- 1 Jun 2026, 12:00 BST
- Clarification deadline
- 25 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
If you are interested in submitting a bid, please download the tender docs from etenderwales.bravosolution.co.uk ↗ Please search using ITT - 123494. Register your company on the eTenderWales portal (this is only required once):— Navigate to the portal: etenderwales.bravosolution.co.xn--uk-81t ↗ Click the “Suppliers register here” link.— Enter your correct business and user details.— Note the username you chose and click “Save” when complete.— You will shortly receive an e-mail with your unique password (please keep this secure).— Agree to the terms and conditions and click “continue”.2. Express an interest in the project:— Login to the portal with your username/password.— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).— Click on the relevant ITT to access the content.— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.3. Responding to the invitation to tender:— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).— You can now use the “Messages” function to communicate with the buyer and seek any clarification.— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:— E-mail: [email protected]— Phone: +44 8003684850
Timeline
1 May 2026 → 1 Aug 2026 · 5 dates- Tender notice published177 days ago1 May 2026, 13:46 BST
- Clarification questions by153 days ago25 May 2026, 12:00 BST
- Admission / appointment period ends146 days ago · period end, not a bid countdown1 Jun 2026, 12:00 BST
- Award decision expected by116 days ago1 Jul 2026, 23:59 BST
- Contract starts86 days ago1 Aug 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published1 May 2026, 13:46 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 124512
Notices published for this procedure
- Tender notice Tender notice on Find a Tender