Find a TenderAwarded
Published 21 Jan 2025, 10:36 GMT

Official UK procurement notice

Framework Agreement for Media Services

Official notice

Authority: Scottish Government (Central government)

Framework agreement2 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)£1,500,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 4 Mar 2025awarded 12 Aug 2025
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

This Framework Agreement is for the provision of Media Services to Framework Public Bodies throughout Scotland

  • Recurrence: Within 4 years

CPV: Application service providers · Data-processing services · Market research services · News-agency services · Public relations services · Radio and television services · Statistical services · Web search engine providers

How this framework works

From the published notice
Bids received
2 bids on the busiest of 2 lots · 2 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Framework Agreement for Media Services - Lot 1AwardedRenewalPublished value£810,000

The Framework agreement is for the provision of Media Services to Public Sector Bodies throughout Scotland.

The agreement is for a period of 4 years.

The Contractor must be able to provide the full range of Lot 1 core services as detailed in the Invitation to Tender documents to Public Sector Bodies on a cost effective and best value basis.

These include:

-Print Media Coverage Service

-Broadcast Coverage Service

-Online Coverage Service

-Social Media Service

-Analytics & Evaluation Service

The contractor must provide comprehensive management information at all stages throughout the process and to all participating framework public bodies.

All Public Sector Bodies must receive a consistently high level service, irrespective of geographical location. A degree of flexibility is required in the service delivery.

The contractor will be expected to provide resources, processes and systems that deliver continuous improvement and which demonstrate that best value is being achieved for all organisations. Improvements delivered may include but are not limited to; reduction in whole-life costs, quality, and user satisfaction.

Delivery: Scotland
Extensions: The Framework will be placed for a 4 year period and may be subject to renewal at the end of the 4 year period.Variant bids: not allowed
Lot #2Framework Agreement for Media Services - Lot 2AwardedRenewalPublished value£690,000

The Framework agreement is for the provision of Media Services to Public Sector Bodies throughout Scotland.

The agreement will be for a period of 4 years.

The contractor must be able to provide the full range of Lot 2 core services as detailed in the Invitation to Tender documents to Public Sector Bodies on a cost effective and best value basis.

These include:

-News Distribution and Online Newsroom Service

-Enquiry Management Service

The contractor must provide comprehensive management information at all stages throughout the process and to all participating Public Sector Bodies.

All framework public bodies must receive a consistently high level of service, irrespective of geographical location. A degree of flexibility is required in the service delivery.

The contractor will be expected to provide resources, processes and systems that deliver continuous improvement and which demonstrate that best value is being achieved for all organisations. Improvements delivered may include but are not limited to; reduction in whole-life costs, quality and user satisfaction.

Delivery: Scotland
Extensions: The Framework will be placed for a 4 year period and may be subject to renewal at the end of the 4 year period.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60%
  • Price: 40%
Conditions of participation2
  • Economic & financial standing

    Bidders must demonstrate a current ratio of 0.8 or above and attach audited accounts and financial statements as supporting evidence that they meet the financial requirements. See Question 1.69.1 of the SPD.

    Current ratio will be calculated as follows: total current assets divided by total current liabilities.

    There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing as this may lead to exclusion by Scottish Government.

    In the event that the bidder does not meet the financial criteria for consideration but has a parent company that does, the tenderer may still be eligible for consideration where their tender submission is supported by a parent company guarantee.

    Minimum: It is a requirement of this framework that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: -public liability insurance in the sum of not less than 1 000 000 GBP for any one incide…
  • Technical & professional ability

    Selected criteria as stated in the Invitation to Tender documents.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Framework Agreement for Media Services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Within 4 years
First published
21 Jan 2025, 10:36 GMT
Last source update
5 Sept 2025, 11:24 BST
Award evaluation window
4 Mar 2025 – …
FTS notice number
2025/S 000-054215
Classification (CPV)
Application service providersData-processing servicesMarket research servicesNews-agency servicesPublic relations servicesRadio and television servicesStatistical servicesWeb search engine providers
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-04d4ed Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.

Publisher note: The estimated total value of 1,500,000 GBP advised at II.1.5 is a genuine estimate, which may be exceeded for services within scope, up to a value of VAT 2,250,000 GBP. The Framework agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, bodies regulated as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loan Company Limited, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Scottish Futures Trust, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of Section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more thank half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisation. Information about agencies of the Scottish Ministers, Scottish Non-Departmental Public Bodies and offices in the Scottish Administration which are not ministerial offices are listed at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies Overview of the government structure of public procurement for Scotland, including the Public Procurement Group. http://www.gov.scot/publications/public-procurement-governance/ Award criteria questions can be found in the ITT together with the weightings. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 14063. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: The Contractor will be required, where practical, to: -Consider relevant opportunities for community benefits; -Consider opportunities for the involvement of SMEs and /or third sector organisations in delivery of this Framework; -Provide assurance regarding Workforce matters. This may include schemes such as: -Providing training opportunities and support to achieve qualifications; -Supporting local communities e.g. sponsorship of local clubs etc; -Using social enterprises to support delivery of services. (SC Ref:617438) (SC Ref:808016)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Appointment period ends
4 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
270 days from the deadline
Bids opened
4 Mar 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

4 Mar 2025 → 5 Sept 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 Mar 2025, 12:00 GMT
  2. Bids opened
    4 Mar 2025, 12:00 GMT
  3. Notice published
    5 Sept 2025, 11:24 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    5 Sept 2025, 11:24 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 21 from SMEs · busiest of 2 lots
Contracts signed 2latest 12 Aug 2025

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Framework Agreement for Media Services - Lot 2

    Signed
    12 Aug 2025
    Value
    £690,000
    Status
    active
  • Framework Agreement for Media Services - Lot 1

    Signed
    5 Aug 2025
    Value
    £890,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Framework Agreement for Media Services - Lot 12bids · 2 electronic1——
2 · Framework Agreement for Media Services - Lot 22bids · 2 electronic1——

Contracting authority & participating public bodies

Scottish Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services AREA 3A SOUTH, VICTORIA QUAY, THE SHORE, Edinburgh, Scotland, EH6 6QQContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court & Justice of Peace CourtReview body EdinburghContact phone

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.