Official UK procurement notice
Framework Agreement for Hire of Operated Plant & Vehicles for Roads Operations
Authority: The City of Edinburgh Council (Local council)
What is being bought12 lots · detail below
Published requirement descriptionThe City of Edinburgh Council (the Council) wish to procure the hire of a range of specialist operated plant & vehicles to support the delivery of its roads maintenance functions, by setting up a Framework Agreement. The Framework will be broken down into the following Lots:
Lot 1 - Road Planers;
Lot 2 - Road Sweepers;
Lot 3 - Non Insulated Road Lorries;
Lot 4 - Insulated Road Lorries;
Lot 5 - Non insulated Road Lorries with Clamshell Bucket;
Lot 6 - 7.5t Gritter Vehicles;
Lot 7 - 18t Gritter Vehicles;
Lot 8 - 26t Gritter Vehicles;
Lot 9 - Hi-Ab Cranes;
Lot 10 - Low Loaders;
Lot 11 - Road Finishers;
Lot 12 - Plane & Disposal of road construction materials.
- Recurrence: If the contract is not extended it is envisaged that the opportunity will be re-tendered in the last quarter of 2024/first quarter of 2025. Likewise if the opportunity is extended it is envisaged that the opportunity will be re-tendered in the last quarter of 2025/first quarter of 2026 or the last quarter of 2026/first quarter of 2027.
CPV: Cranes · Disposal of contaminated soil · Gritter vehicles · Hire of industrial vehicles with driver · Planers · Road sweepers
How this framework works
From the published notice- Places
- up to 72 suppliers · 7 bids on the busiest of 11 lots (0.1 per place) · 8 appointed
Lots and requirements (12)Procurement structure
12 lots · no lot values published · same evaluation weights on every lotLot #1Road PlanersAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 1: Road Planers - Hire of 1.0 Metre Road Planer with Operator.
Lot #2Road SweepersAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 2: Road Sweepers - Hire of 18,000kg Road Sweeper with Operator.
Lot #3Non Insulated Road LorriesAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 3: Non Insulated Road Lorries - Hire of 32t Non Insulated Lorry with Operator.
Lot #4Insulated Road LorriesAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 4: Insulated Road Lorries - Hire of 32t Insulated Lorry with Operator.
Lot #5Non insulated Road Lorries with Clamshell BucketAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 5: Non insulated Road Lorries with Clamshell Bucket - Hire of 32t Non insulated Lorry with clamshell bucket with Operator.
Lot #67.5t Gritter VehiclesAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 6: 7.5t Gritter Vehicles - Hire of 7.5t Gritter Vehicles with Operator carrying capacity 3 cubic metres.
Lot #718t Gritter VehiclesAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 7: 18t Gritter Vehicles - Hire of 18t Gritter Vehicles with Operator carrying capacity 6 cubic metres.
Lot #826t Gritter VehiclesRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 8: 26t Gritter Vehicles - Hire of 26t Gritter Vehicles with Operator carrying capacity 9 cubic metres.
Lot #9Hi-Ab CranesAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 9: Hi-Ab Cranes - Hire of A. Rigid Crane with Operator (26000kg) - flatbed with Operator & B. Artic Crane with Operator (32000kg) - flatbed with Operator.
Tenderers for this Lot are required to provide both items.
Lot #10Low LoadersAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 10: Low Loaders - Hire of Low Loader with Operator.
Lot #11Road FinishersAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 11: Road Finishers - Hire of A. 3.5m Paver with Operator & B. 5m Paver with Operator.
(tenderers for this Lot are required to provide both items)
Lot #12Plane & Disposal of Road Construction MaterialsAwardedRenewal
Open tender to set up a 12 Lot Framework Agreement with a maximum 6 Suppliers per Lot.
Lot 12: Plane & Disposal of Road Construction Materials - Full Plane & Disposal Service Provision (including equipment hire, Operator(s) and disposal service).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Economic & financial standing
SPD QUESTION 4B.1.1 - Tenderers are required to have a minimum “general” annual turnover of GBP 100,000 for the last two financial years.
SPD QUESTION 4B.5.1 & 4B.5.2 - Tenderers are required to demonstrate that they hold, or commit to obtaining prior to the commencement:
a. Employers (Compulsory) Liability Insurance GBP 5 Million
b. Public Liability Insurance GBP 10 Million
c. Motor Vehicle Insurance with an appropriate limit of indemnity as deemed by the Supplier
d. Plant And Equipment Insurance with an appropriate limit of indemnity as deemed by the Supplier
SPD QUESTION 4B.6 - Tenderers are required to provide their "Current Ratio" for the current Year and the prior Year. The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each years "Current Ratio" is greater than 1.10.
Minimum: SPD QUESTION 4B.1.1 - Where a Tenderer does not have an annual turnover of GBP 100,000 for the last two financial years, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to procee… - Technical & professional ability
SPD QUESTION 4C.1.2 - Tenderers are required to demonstrate that they have the expertise and capacity required to deliver the specified requirement i.e. provision of a range of specialist operated plant & vehicles for hire by providing 3 examples of the delivery of similar contracts.
SPD QUESTION 4D.1 - It is a mandatory requirement that Tenderers with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly.
Minimum: SPD QUESTION 4C.1.2 - Where a Tenderer does not demonstrate that they have the expertise and capacity required to deliver the specified requirement to the Council’s satisfaction, the Council may exclude the Tenderer from the competition. SPD QUESTION 4D.1 - Where a Tenderer does …
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for Hire of Operated Plant & Vehicles for Roads…” is a framework: the contest is a place on its panel, up to 72 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · If the contract is not extended it is envisaged that the opportunity will be re-tendered in the last quarter of 2024/first quarter of 2025. Likewise if the opportunity is extended it is envisaged that the opportunity will be re-tendered in the last quarter of 2025/first quarter of 2026 or the last quarter of 2026/first quarter of 2027.
- First published
- 2 Mar 2023, 14:12 GMT
- Last source update
- 19 Jul 2023, 09:22 BST
- Award evaluation window
- 11 Apr 2023 – …
- Authority reference
CT2904- FTS notice number
2023/S 000-020726- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03adabFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: Equivalents/similar alternatives will be considered where brand names are specified. Acceptance of equivalents will be at the Council’s discretion. During the contract period the Council may, at its discretion, utilise this Framework Agreement to seek the supply of additional operated plant/vehicles for hire (beyond the items specified). If such a situation arises a mini competition amongst all framework Suppliers will be undertaken. (SC Ref:738676)
How it was run
Official notice- Appointment period ends
- 11 Apr 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 11 Apr 2023, 12:30 BST
Timeline
11 Apr 2023 → 19 Jul 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown11 Apr 2023, 12:00 BST
- Bids opened11 Apr 2023, 12:30 BST
- Notice published19 Jul 2023, 09:22 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Jul 2023, 09:22 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast11 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £190,480, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Road Planers
- Signed
- 10 Jul 2023
- Value
- £378,480
- Status
- active
Lot 7 - 18t Gritter Vehicles
- Signed
- 10 Jul 2023
- Value
- £27,440
- Status
- active
Lot 9 - Hi-Ab Cranes
- Signed
- 10 Jul 2023
- Value
- £335,080
- Status
- active
Lot 10 - Low Loaders
- Signed
- 10 Jul 2023
- Value
- £114,040
- Status
- active
Lot 12 - Plane & Disposal of Road Construction Materials
- Signed
- 10 Jul 2023
- Value
- £1,170,000
- Status
- active
Lot 11 - Road Finishers
- Signed
- 10 Jul 2023
- Value
- £138,120
- Status
- active
Lot 2 - Road Sweepers
- Signed
- 10 Jul 2023
- Value
- £264,080
- Status
- active
Lot 3 - Non Insulated Road Lorries
- Signed
- 10 Jul 2023
- Value
- ceiling above
- Status
- active
Lot 4 - Insulated Road Lorries
- Signed
- 10 Jul 2023
- Value
- ceiling above
- Status
- active
Lot 5 - Non insulated Road Lorries with Clamshell Bucket
- Signed
- 10 Jul 2023
- Value
- £146,920
- Status
- active
Lot 6 - 7.5t Gritter Vehicles
- Signed
- 10 Jul 2023
- Value
- £27,440
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Road Planers | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 2 · Road Sweepers | 5bids · 4 electronic · 5 from abroad | 4 | — | — |
| 3 · Non Insulated Road Lorries | 4bids · 4 electronic · 4 from abroad | 3 | — | — |
| 4 · Insulated Road Lorries | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 5 · Non insulated Road Lorries with Clamshell Bucket | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 6 · 7.5t Gritter Vehicles | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 7 · 18t Gritter Vehicles | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 9 · Hi-Ab Cranes | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 10 · Low Loaders | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
| 11 · Road Finishers | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
| 12 · Plane & Disposal of Road Construction Materials | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
9 commercial parties on the notice- ANW Transport LTDFramework contractor
- Fraser Dunlop LtdFramework contractor
- Hermiston Plant Hire LtdFramework contractor
- Jarvie Plant LtdFramework contractor
- John McGeady LtdFramework contractor
- Markon LimitedFramework contractor
- Markon LimitedFramework contractor
- NWH Group LtdFramework contractor
- Robert McCarroll LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.