Forensic Case Management System

{
  "id": "002846-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-01-13T16:46:43Z",
  "ocid": "ocds-h6vhtk-060519",
  "buyer": {
    "id": "GB-PPON-PHLH-1699-TDLT",
    "name": "Police and Crime Commissioner for West Midlands"
  },
  "tender": {
    "id": "WMP0919",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2028-04-01T00:00:00+01:00",
          "maxExtentDate": "2036-03-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "79996100",
            "scheme": "CPV",
            "description": "Records management"
          }
        ]
      }
    ],
    "title": "Forensic Case Management System",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Police and Crime Commissioner for West Midlands as the Contracting Authority for West Midlands Police is seeking information to inform the procurement strategy for a future tender for a Forensic Case Management System (FCMS) to support the delivery of forensic science activities.  There is a possibility that this may lead to a collaborative opportunity with other contracting authorities.\n The supplier market engagement is being held to explore if there are solutions, systems or innovations within the market place which may be able to provide the below and inform the future procurement strategy and/or specification:\nSupport all forensic science activities, including digital forensics, enabling the end-to-end management of forensic cases from submission through examination, reporting, review, and finalisation.\nSupport evidential integrity, continuity, and full auditability across multiple forensic disciplines.\nCapable of integration with existing force systems, including Command and Control, Records Management and Property Management systems, to enable secure and efficient data exchange, reduce duplication, and support operational policing requirements.\nProvide the capability to securely store, manage, and retrieve forensic imagery and documentation, including photographs, reports, exhibits, and associated materials, with appropriate access controls, versioning, and audit trails.\nFunctionality to support quality management, including compliance with applicable forensic standards and regulatory requirements, audit processes, non-conformance management, and continuous improvement.\nAn integrated asset register is required to record, manage, and track forensic assets, tools, and equipment, including calibration, maintenance, and lifecycle information.\nComprehensive management information and reporting, including configurable dashboards and reporting tools to support operational, performance, and strategic oversight.\nAbility to support automation, including workflow management, task allocation, alerts, and automated retention and disposal of records and digital material in line with legislative, regulatory, and force retention policies.\nThe future engagement may also test feasibility, potential commercials and delivery models.\nParticipation in this, or any future market engagement, is not a condition of participation in any future procurement.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PHLH-1699-TDLT",
      "name": "Police and Crime Commissioner for West Midlands",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG31",
        "country": "GB",
        "locality": "Birmingham",
        "postalCode": "B4 6AT",
        "countryName": "United Kingdom",
        "streetAddress": "Lloyd House, Colmore Circus Queensway"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHLH-1699-TDLT",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@westmidlands.police.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "002846-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/002846-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-13T16:46:43Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-09-30T23:59:59+01:00",
        "description": "Initial registration of interest to be invited to a Virtual MS Team event on Wednesday 21st January 2026, 10am to 11.30am. \nPlease register via email to: procurement@westmidlands.police.uk\nDeadline for registration: Tuesday 20th January 2026, 12 noon\nPossible future events could include:\nSupplier Questionnaires/Requests for further information\n1-2-1 Engagement Sessions by invitation\nSystem demonstrations by invitation"
      }
    ]
  },
  "initiationType": "tender"
}