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Published 18 Oct 2021, 15:52 BST

Official UK procurement notice

Food Concepts · UK public procurement notice

Official notice

Authority: Newcastle City Council (Local council)

Framework agreement3 lotsServicesOpen procedureMax 1 lot to bidMax 3 lots per supplier

Sectors: Hotel, restaurant and retail trade services (55) Delivery: North East (UKC)

Framework ceiling (notional)£1,000,000total for 3 lots · framework ceiling, not attributable revenue

Submissions closed 15 Nov 2021awarded 1 Feb 2022

Lots 3max 3 won per supplier · max 1 to bid

Framework period 2 yrsends 31 Jan 2024 · extension options published · starts 1 Feb 2022

What is being bought3 lots · detail below

Published requirement description

Supplier of food meals for schools

CPV: Catering services

How this framework works

From the published notice

Bids received: 3 bids on the busiest of 3 lots · 6 suppliers appointed
Framework period: 2 yrs from 1 Feb 2022

Lots and requirements (3)Procurement structure

3 lots · no lot values published · a supplier may bid for at most 1 and win at most 3 of them · same evaluation weights on every lot

Lot #1Street FoodAwardedRenewal 2 yrs

Supply food meals for schools

Contract period: 1 Feb 2022 – 31 Jan 2024 (2 yrs)

Delivery: North East · Newcastle Upon Tyne

Extensions: 2 x 12 months · The contract will follow public procurement regulations for re-procurementVariant bids: not allowed

55520000 Catering services

Lot #2Wrap MealsAwardedRenewal 2 yrs

Supply food meals for schools

Contract period: 1 Feb 2022 – 31 Jan 2024 (2 yrs)

Delivery: North East · Newcastle Upon Tyne

Extensions: 2 x 12 months · Public procurement guidelines will be followed for renewalVariant bids: not allowed

55520000 Catering services

Lot #3SandwichesAwardedRenewal 2 yrs

Supply food meals for schools

Contract period: 1 Feb 2022 – 31 Jan 2024 (2 yrs)

Delivery: North East · Newcastle Upon Tyne

Extensions: 2 x 12 months · Public procurement guidelines will be followed for renewalVariant bids: not allowed

55520000 Catering services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 3 lots

Price: 40

Published sub-criteria (1)

yes: 40

Published award criteria (1)

yes: 40%

What this means for your bid

Price carries 40 of 40 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.
“Food Concepts” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 18 Oct 2021, 15:52 BST
Last source update: 1 Feb 2022, 10:16 GMT
Award evaluation window: 17 Nov 2021 – …
FTS notice number: 2022/S 000-002781
Classification (CPV): Catering services
Delivery area: North East (UKC)
Official registry OCID: ocds-h6vhtk-02ece6 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 15 Nov 2021, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 17 Nov 2021, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

15 Nov 2021 → 1 Feb 2022 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
15 Nov 2021, 12:00 GMT
Bids opened
17 Nov 2021, 12:00 GMT
Contract starts
1 Feb 2022
Notice published
1 Feb 2022, 10:16 GMT

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
1 Feb 2022, 10:16 GMT

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextDescription of options · II.2.11	2 x 2 month options to extend	2 x 12 month options to extend

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 6admitted to the panel · see the list ↓

Bids received 3busiest of 3 lots

Contracts signed 6latest 1 Feb 2022

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £300,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Street Food
Signed
1 Feb 2022
Value
ceiling above
Period
… – 31 Jan 2024
Status
active
Street Food
Signed
1 Feb 2022
Value
ceiling above
Period
… – 31 Jan 2024
Status
active
Street Food
Signed
1 Feb 2022
Value
ceiling above
Period
… – 31 Jan 2024
Status
active
Wrap meals
Signed
1 Feb 2022
Value
ceiling above
Period
… – 31 Jan 2024
Status
active
Sandwiches
Signed
1 Feb 2022
Value
ceiling above
Period
… – 31 Jan 2024
Status
active
Sandwiches
Signed
1 Feb 2022
Value
ceiling above
Period
… – 31 Jan 2024
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Street Food	3bids	—	—	—
2 · Wrap Meals	1bids	—	—	—
3 · Sandwiches	2bids	—	—	—

Contracting authority & participating public bodies

NEWCASTLE CITY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre,, NEWCASTLE-UPON-TYNE, North East, NE18QHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body London
UK CourtsReview body London

Framework contractors & participating bidders

6 commercial parties on the notice

LoveJoesFramework contractor Walsall, North East
On a RollFramework contractor Middlesborough, North East
Pasta KingFramework contractor Devon, North East
SmartfoodFramework contractor Cheshire, North East
TiffinFramework contractor Bradford, North East
TugoFramework contractor Banbury, North East

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria

What is being bought3 lots · detail below

How this framework works

Lots and requirements (3)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (1)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).