Find a TenderAwarded
Published 8 Mar 2024, 16:58 GMT

Official UK procurement notice

FMM-23-011 Supply and Maintenance of Fire Fighting Equipment

Official notice

Authority: the Education Authority (Central government)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Published estimate£2,673,057exc. VAT · 1 value update
Submissions closed 21 Jun 2024awarded 14 Aug 2024
Awarded to D B MCLARNON FIRE PROTECTION AGENCY LTD

What is being bought

Published requirement description

FMM-23-011 Supply and Maintenance of Fire Fighting Equipment

CPV: Fire blankets · Fire extinguishers · Fire-extinguisher charges · Fire-extinguisher powder · Fire-protection devices · Firefighting equipment · Installation services of fire protection equipment · Portable fire-extinguishers · Repair and maintenance services of firefighting equipment

The lotProcurement structure

single lot · value published
Lot #1FMM-23-011 Supply and Maintenance of Fire Fighting EquipmentAwardedPublished value£2,673,057

FMM-23-011 Supply and Maintenance of Fire Fighting Equipment. Additional information: The Education Authority has appointed a single contractor capable of providing a fully managed Maintenance, Recharging and Testing of Fire Extinguishers and Supply of Fire Fighting Equipment for a 3 three year Initial Period, with options to extend for any period of up to 24 months, It should be noted that the extension options mayor may not be exercised. EA has appointed the contract to one Contractor capable of providing the service specification for the period of the contract to ensure that the firefighting equipment is fully maintained, tested and supplied on a regular basis. The value shown in II.1.7 is the highest value estimated in the following range: £1,573,304.40 -£2,673,056.76 excluding VAT. This value has been calculated on a 5 year basis that includes contingency for higher demand, inflation and extension periods. There is no commitment as to the usage volume or value of orders during this contract.

Extensions: Option to extend the contract for any period of up to and including 24 months as per the tender documents.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 19.8%Price: 70%Social value: 10.2%
Published sub-criteria (3)
  • Delivery of Services: 19.8%
  • price: 70%
  • Delivery of Social Value: 10.2%
Published award criteria (3)
  • Delivery of Services: 19.8
  • Delivery of Social Value: 10.2
  • Price: 70
Conditions of participation1
  • Technical & professional ability

    As detailed in the tender documents.

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
8 Mar 2024, 16:58 GMT
Last source update
29 Aug 2024, 09:48 BST
Award evaluation window
21 Jun 2024 – …
FTS notice number
2024/S 000-027509
Classification (CPV)
Fire blanketsFire extinguishersFire-extinguisher chargesFire-extinguisher powderFire-protection devicesFirefighting equipmentInstallation services of fire protection equipmentPortable fire-extinguishersRepair and maintenance services of firefighting equipment
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-04470f Find a Tender

Publisher note: The Successful Contractor(s) performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting value. for money. If a Contractor fails to reach satisfactory levels of performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of performance, the matter will be escalated to senior management within the. Education Authority (EA) for further action. If this occurs and their performance still does not improve to satisfactory levels within the. specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory. Performance which may result in the termination of the contract. Any contractor in receipt of a Notice of Unsatisfactory. Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice.. It may also result in the contractor being excluded from all procurement competitions being undertaken by the EA. The EA are committed. to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection of natural resources and. reducing our carbon footprint as key objectives in the Sustainable Development Strategy for Northern Ireland. The EA has included Social. Considerations Clauses within the Contract. These can be found at Schedule 4 of document 4.FMM-23-011 Services Commercial Conditions. The Authority cannot give any commitment as to the usage, volume, or value of products required under this. Contract. Any levels, or aggregate values of goods, referred to are indicative only and shall not be binding on the Client. The Authority. expressly reserves the rights: (I) not to award any contract as a result of the procurement process commenced by publication of this. notice; (II) to make whatever changes it may see fit to the content and structure of the tendering Competition; (III) to award (a) contract(s). in respect of any part(s) of the goods or supplies covered by this notice; and (IV) to award contract(s) in stages and in no circumstances. will the Authority be liable for any costs incurred by candidates.

How it was run

Official notice
Submission deadline
21 Jun 2024, 15:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
21 Jun 2024, 15:30 BST

Timeline

9 Mar 2024 → 19 Sept 2024 · 5 dates
  1. Next notice expected
    9 Mar 2024
  2. Submission deadline
    21 Jun 2024, 15:00 BST
  3. Bids opened
    21 Jun 2024, 15:30 BST
  4. Notice published
    29 Aug 2024, 09:48 BST
  5. Bids must remain valid until
    19 Sept 2024, 23:59 BST

Notice history

6 events · 3 releases on Find a Tender · since 22 May 2024
  1. Published value published: £2,673,057
    22 May 2024, 16:06 BST
  2. Status changed to active
    22 May 2024, 16:06 BST
  3. Procurement method changed
    22 May 2024, 16:06 BST
  4. Deadline published: 21 Jun 2024, 15:00 BST
    22 May 2024, 16:06 BST
  5. Buyer details updated
    22 May 2024, 16:06 BST
  6. Status changed to complete
    29 Aug 2024, 09:48 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,673,0571 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 14 Aug 2024
Awarded toValueDateStatus
D B MCLARNON FIRE PROTECTION AGENCY LTDSME£2,673,057 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

2 public bodies on the notice

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation Ballee Road West, Ballymena, UK, BT42 2HSContact email

Dispute resolution & review bodies

  • The UK does not have any special body review with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court. Commercial Division, to which proceedings may be issued regarding alleged breached of the PCR 2015Review body Belfast
  • The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body Belfast

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.