Official UK procurement notice
FMM-21-008 Tree Surgery and Tree Surveying for the Education Authority
Authority: Education Authority NI (Education)·Consortium: 6 public authorities
What is being bought2 lots · detail below
Published requirement descriptionFMM-21-008 Tree Surgery and Tree Surveying for the Education Authority
CPV: Forestry and logging products · Forestry services · Hedge trimming · Horticultural services · Surveying services · Tree pruning · Tree pruning and hedge trimming · Tree-cutting services · Tree-maintenance services
How this framework works
From the published notice- Places
- up to 28 suppliers · 12 bids on the busiest of 2 lots (0.4 per place) · 6 appointed
Lots and requirements (2)Procurement structure
2 lots · all with a published value · a supplier may bid for at most 2 of them · evaluation weights differ by lotLot #1Section 1 - Lots 1 to 11 Tree SurgeryAwardedPublished value£5,500,000
FMM-21-008 Tree Surgery and Tree Surveying for the Education Authority. Additional information: Education Authority for Northern Ireland has awarded the following competition – a Framework Agreement for the Provision of Tree Surgery and Tree Surveying Services throughout Northern Ireland. This framework Agreement has been established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens on-site at all of these schools, and Controlled Youth Centres www.education-ni.gov.uk/services/schools-plus ↗, Further Education Colleges in NI www.nidirect.gov.uk/contacts/further-edu… ↗, Grant Controlled Integrated Education Schools in NI www.nicie.org/parents/schoolfinder/ ↗, Independent Schools in N www.isc.co.uk/schools/northern-ire… ↗, Libraries NI www.librariesni.org.uk/Libraries/ ↗, EA Teachers’ and Educational Centres, Council for the Curriculum, Examination and Assessment NI CCEA, Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council CSSC, Northern Ireland Council for Integrated Education NICIE who may also use this Framework.The value shown in II.2.6 is the highest value estimated in the following range for all Tree Surgery lots lots 1 to 11: £1,100,000 and £5,500,000 excluding VAT Total value of all lots 1 to 11 £6,600,000 including VAT GBP which has been calculated on the basis of a maximum value of £500,000 for each of the 11 lots excluding vat, the 4 year framework period and contingency for higher demand during the Framework Period for all Clients. There is no commitment as to the usage, volume, or value of products required under this Framework Agreement. In exceptional circumstances, if the successful contractor is unable to carry out work, the Education Authority reserves the right, at their discretion, to engage another successful contractor from another Lot. Mini-Competitions: Further competitions may be commissioned during the framework term for additional Tree Surgery and Tree Surveying Services. Such competitions will be run with all Contractors appointed to the framework, irrespective of the Lot they were awarded unless otherwise excluded through poor performance. At the time of any mini-competition, the Clients will decide. the Contract term, which shall be no longer than a period of four years.
Lot #2Section 2 - Lots 12 to 14 Tree SurveyingAwardedPublished value£900,000
FMM-21-008 Tree Surgery and Tree Surveying for the Education Authority. Additional information: Education Authority for Northern Ireland has awarded the following competition – a Framework Agreement for the Provision of Tree Surgery and Tree Surveying Services throughout Northern Ireland. This framework Agreement has been established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI both controlled and Catholic Maintained, school meals kitchens on-site at all of these schools, and Controlled Youth Centres www.education-ni.gov.uk/services/schools-plus ↗, Further Education Colleges in NI www.nidirect.gov.uk/contacts/further-edu… ↗, Grant Controlled Integrated Education Schools in NI www.nicie.org/parents/schoolfinder/ ↗, Independent Schools in N www.isc.co.uk/schools/northern-ire… ↗, Libraries NI www.librariesni.org.uk/Libraries/ ↗, EA Teachers’ and Educational Centres, Council for the Curriculum, Examination and Assessment NI CCEA, Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council CSSC, Northern Ireland Council for Integrated Education NICIE who may also use this Framework. The value shown in II.2.6 is the highest value estimated in the following range for all Tree Surveying lots 12, 13 and 14: £150,000 and £900,000 excluding VAT Total value for lots 12 to 14 £1,080,000 including VAT GBP which has been calculated on the basis of a maximum value of £300,000 for each of the 3 Tree Survey lots excluding vat, the 4 year framework period and contingency for higher demand during the Framework Period for all Clients. There is no commitment as to the usage volume or value of orders required under this Framework Agreement. In exceptional circumstances, if the successful contractor is unable to carry out work, the Education Authority reserves the right, at their discretion, to engage another successful contractor from another Lot. Mini-Competitions:Further competitions may be commissioned during the framework term for additional Tree Surgery and Tree Surveying Services. Such competitions will be run with all Contractors appointed to the framework, irrespective of the Lot they were awarded unless otherwise excluded through poor performance. At the time of any mini-competition, the Clients will decide. the Contract term, which shall be no longer than a period of four years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Section 1 - Lots 1 to 11 Tree Surgery | 19.8% | 70% | 10.2% | |
| 2 · Section 2 - Lots 12 to 14 Tree Surveying | 19.8% | 70% | 10.2% |
- Technical & professional ability
As detailed in the tender documents
- Price carries 70 points on every lot: a 10% discount moves about 7 points.
- “FMM-21-008 Tree Surgery and Tree Surveying for the Education Authority” is a framework: the contest is a place on its panel, up to 28 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Sept 2022, 16:43 BST
- Last source update
- 9 May 2023, 07:15 BST
- Award evaluation window
- 3 Nov 2022 – …
- Authority reference
FMM-21-008- FTS notice number
2023/S 000-013056- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037218Find a Tender
- Review procedure
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.. . The EA operated a standstill period (i.e. a minimum of 10 calendar days) at the point. information on the award of contract was communicated to tenderers. That notification. provided full information on the award decision. This provided time for the unsuccessful. tenderers to challenge the award decision before the contract was entered into.
Publisher note: The new framework will be delivered across 14 Lots. The Lots for Tree Surveying will be based on EA’s three geographical locality splits across Northern Ireland as detailed in Annex A the document FMM-21-008 General Information and Instructions and the Lots for Tree Surgery will be based across eleven geographical lots based on council areas across Northern Ireland as detailed in Annex B of the General Information and Instructions. The fourteen Lots contained within this tender will be awarded on the basis of the Most Economically Advantageous Tender (MEAT). Each Lot will be evaluated and awarded independently. Tenderers may bid for one of more Lots, however, to ensure independency of reporting on health of trees Lot 12, 13 and 14 will be awarded first. Any contractor awarded a Tree Surveying Lot cannot be awarded a Tree Surgery Lot within the same council area covered within the Tree Surveying Lot. Contract Monitoring: The Successful Contractor's performance on this Framework will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in EA for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Framework may be terminated. Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by the EA. Education Authority Northern Ireland (EA) are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection of natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for Northern. Ireland. The Authority has included with the Framework documents Schedule 8 - Social Considerations Schedule, to help achieve the EA’s objectives and address the strategic aims, it is required that the successful Contractor, as a condition of contract, deliver measurable social value outcomes as set within this Social Considerations Schedule. The Authority cannot give any commitment as to the usage, volume, or value of products required under this Framework. Any levels, or aggregate values of goods, referred to are indicative only and. shall not be binding on the Client. The Authority reserves the right not to award all of part of this Framework. The Authority expressly reserves the rights: (I) not to award any Framework as a result of the procurement process commenced by publication of this notice; (II) to make whatever changes it may see fit to the content and structure of the tendering Competition; (III) to award (a) Framework(s) in respect of any part(s) of the [services] covered by this notice; and (IV) to award Framework(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates. Mini-Competitions: Further competitions may be commissioned during the framework term for additional Tree Surgery and Tree Surveying Services. Such competitions will be run with all Contractors appointed to the framework, irrespective of the Lot they were awarded (unless otherwise excluded through poor performance). At the time of any mini-competition, the Clients will decide. the Contract term, which shall be no longer than a period of four years.
How it was run
Official notice- Appointment period ends
- 3 Nov 2022, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 3 Nov 2022, 15:30 GMT
Timeline
3 Nov 2022 → 9 May 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown3 Nov 2022, 15:00 GMT
- Bids opened3 Nov 2022, 15:30 GMT
- Bids must remain valid until1 Feb 2023, 23:59 GMT
- Notice published9 May 2023, 07:15 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 May 2023, 07:15 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Section 2 - Lots 12 to 14 Tree Surveying
- Signed
- 4 May 2023
- Value
- £900,000
- Status
- active
Section 1 - Lots 1 to 11 Tree Surgery
- Signed
- 7 Apr 2023
- Value
- £5,500,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Section 1 - Lots 1 to 11 Tree Surgery | 12bids · 12 electronic · 4 from abroad | 4 | — | — |
| 2 · Section 2 - Lots 12 to 14 Tree Surveying | 12bids · 12 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
6 public bodies on the noticeConsortium members and other public bodies
- Armagh ObservatoryContracting authority
- Armagh PlanetariumContracting authority
- Council for the Curriculum Examinations and AssessmentContracting authority
- Libraries NIContracting authority
- Middletown Centre for AutismContracting authority
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body
Framework contractors & participating bidders
6 commercial parties on the notice- GREENTOWN ENVIRONMENTAL LTDFramework contractor
- John Courtney Tree SurgeryFramework contractor
- John Morris Arboricultural ConsultancyFramework contractor
- M Large Tree Services LtdFramework contractor
- NORTHERN TREE SERVICES LTDFramework contractor
- R M GREENKEEPER LTDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.